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COMMERCE BUSINESS DAILY ISSUE OF APRIL 18,2000 PSA#2581U.S. General Accounting Office, Acquisition Management, 441 G. Street
N.W., Room 6851, Washington, DC 20548 99 -- PRINTING PLANT SOL OAM-2000-N-0028 DUE 051900 POC Darion A.
Powell (202) 512-3725 E-MAIL: Printing Plant, powelld.gsc@gao.gov.
DESCRIPTION: This is a combined synopsis/solicitation for commercial
items prepared in accordance with the format in Subpart 12.6, as
supplemented with additional information included in this notice. This
announcement constitutes the only solicitation; proposals are being
requested and a written solicitation will not be issued. This is a
Request for Proposals (RFP) OAM-2000-N-0028. This combined
synopsis/solicitation is organized in five parts: 1, General
Requirements; 2, Specific Requirements; 3, Applicability of FAR
Provisions; 4, Format of Proposals; 5, Cost Proposals; 6, Evaluation
Criteria; 7, Procurement Schedule, and 8, Point of Contact. 1. GENERAL
REQUIREMENTS: The purpose of this acquisition is to acquire digital
printing with in-line processing and finishing of documents. A digital
printing configuration includes all components and software required
to transfer digital images, load paper, finish the printed output as
saddle stitched, side-stitched, and perfect bound documents, and print
color covers. Teaming arrangements to satisfy this overall requirement
are acceptable, with the stipulation that GAO will accept proposals
only from offerors who take full responsibility for integrating the
entire system and meeting GAO's quality and production requirements.
GAO understands that many components will originate from various
companies and that these components must be integrated into a complete
system. Due to this complexity, GAO will not manage the relationships
of the offeror's partners. 2. SPECIFIC REQUIREMENTS. 2.1 WORKLOAD: The
digital system is required to produce a high volume of documents within
a 6-hour work time, 5 workdays per week, 252 workdays per year. On
occasion, there will be a need for an extended day and weekend. It
would be expected to produce annually 700 new report titles and 2,000
or more non-audit documents. The combined number of pages/images
annually for all these documents will be about 43 million pages. The
vendor's system configuration must meet this volume requirement. Daily,
the production volume may average around 171,000 pages, but could peak
to 389,000 pages. In addition, high priority requests would have to be
turned around in a matter of minutes with the balance completed within
a few days. Given this requirement, GAO estimates that the systems
must be in printing mode at least 75% of its operating hours and lost
production time due to operator setup, maintenance, diagnostics, and
repairs cannot exceed 25% of the available operating hours. 2.2 OUTPUT:
GAO publishes the results of its audit work, approximately 1300-1400
jobs per year. These documents are primarily 8 1/2" X 11", printed on
both sides of the page (i.e. duplex), and are primarily saddle
stitched. About 5 percent of the documents are 92-400 page
perfect-bound documents; however, on rare occasions, a document may be
significantly larger. GAO may consider breaking very large reports
into multiple volumes. The current paper stock for the text is 60lb
white offset. The initial GAO report printing of about 500 copies has
a solid blue reverse-text cover. This cover is currently
lithographically printed on 50-pound white vellum stock. Demand
reprints of GAO products are self-cover documents printed with black
ink. The proposal must address both saddle stitch and perfect bound
solutions. GAO's non-audit documents would also be printed on the
system; non-audit documents are ones used for a wide variety of needs.
These documents are also printed on both sides of the page and are
primarily 8 1/2" X 1 l" saddle stitched and perfect bound. However,
many of these documents are side stitched or "tape bound". Thus, the
system is required to deliver 8 1/2" X l l" cut sheets; some jobs with
or without side stitching. The workload for non-audit work is about
2,000 jobs annually with quantities ranging from a few hundred copies
to several thousand copies. The majority of special publications
measure 6" X 9", 5 1/2" X 8 1/2", 5" X 8", and 3 1/2" X 8 1/2" and
require a coated 60lb cover stock. Other available standard system
features such as hole punching for loose-leaf documents are useful if
they are provided at no additional cost. Offerors are to express in
their proposals the total throughput of the system, as pages per
minute. Throughput is the length of time to produce finished
publications, so throughput includes more than just printing; it
includes finishing operations. Throughput will be based on the system's
ability to print the work as 11x17" duplex sheets, 4-page signature
publications. 2.3 COMPATIBILITIES: The digital printing system must be
capable of full integration with GAO's network environment and
electronic document formats. The system must connect to GAO's Ethernet
network (Netware 5.x and higher, Windows 95/98/2000), accept digital
files from GAO's network storage devices, and integrate fully with
GAO's request processing system and mail list management systems and
report production data back to GAO's job management system. GAO has an
automated data entry system using Oracle that must be integrated.
Specifically, the digital printing system must a), be able to recognize
the different types of work and be intelligent enough to recognize job
tickets, and queue, track, and know the status of jobs; b),be able to
pass this data back to GAO's job management system; c) communicate and
exchange data with GAO's information systems (Microsoft NT and Novell
Netware OS) for the purpose of obtaining file location data (filename
and path information) of files that are to be printed; c) communicate
and extract files for printing over a Novell network; d) communicate
and provide data to GAO's information systems for the purpose of
tracking printing status information (printing queue and job ticket
information) on printing operations; e) communicate and receive name,
address, and postage information from GAO's information systems for
addressing and mailing printed materials and managing mailing systems;
and f) be able to accept documents stored in PostScript, Adobe Acrobat
PDF, TIFF, ASCII, and hard copy formats. The electronic files are
located on network servers and optical disk media. The system must be
able to access these files and transport any individual file to the
print manager queue. 2.4 SPECIAL REQUIREMENTS: The digital printing
system proposed by the offeror must a), print in 4-page signatures
adding blank pages as necessary and automatically. These blank pages
must be put near the end of the file so the last two pages in the file
print as the last two pages; b) be capable of handling intermixed file
formats. TIF and PostScript files will be intermixed in a stream of PDF
files. The system must handle this without operator intervention; c)
have the capability to remove the last page of GAO reports and select
and replace it with a new last page, without operator intervention.
This is necessary because GAO's archive files since 1980 have
third-class postal indicia which is not suitable for mailing copies
printed just in time with first and fourth class postage. In addition,
many of GAO's PDF files have solid black rectangles where the
recipient's address is placed. Job tickets will indicate the need for
this function; d) produce the entire black and white document in one
pass; e) have the capability to scan hard copy input into raster image
files, make changes to the document, and view PDF, TIFF, and
PostScript files. The capabilities must allow the operator to edit,
manipulate, and enhance illustrations, resize and crop photographs, and
provide the capability to store the file in GAO's digital archive. This
may be a workstation and scanner connected to the system but it must
not slow down printing production speed. The scanner must produce
high-quality images equal to, or better than, that of the Xerox 620S
document scanner; f) the system print manager software must be capable
of scheduling and controlling printing equipment in GAO's plant, even
though the eventual number and type of printing devices has not been
determined. GAO currently intends to include at least one of its two
DocuTechs and possibly add network copy machines and digital color
printers in the future; g),print manager software must be able to
process according to the following production priorities: complete
within 2 hours requests from Congress; GAO requests from the Office of
Congressional Relations, the Office of Public Affairs, and the Office
of General Counsel; and the news media; complete within 24 hours all
other GAO requests; group non-audit jobs; route/group jobs for
networked copy machines; route/group jobs for networked DocuTechs; h)
be fully integrated with "Postal Soft" mail management software, and be
able to support mail presorting and printing of postal indicia; i), be
able to interrupt presort jobs for priority job requests and allow for
manual interrupt at any time to process a rush job or modify the queue;
j) enable the creation of standard job tickets for repetitive type
documents like GAO reports and have the ability to automatically create
the job ticket by importing ASCII data output from GAO's request
processing or other systems; and k)in the configuration proposed, the
system is to address the printing of black ink on 11x17" covers, color
paper, and cut sheets; the offeror is to propose the best way to
handle this requirement. 2.5 PRINT AND PAPER QUALITY: GAO produces
quality audit documents that meet visual communications standards, the
expectations of the Congress, and the information needs of demand
customers. It requires the image printing process to provide an offset
printing look and feel with sharp print of text, line art, screen
images, and photographs. GAO will furnish a disk containing a standard
set of electronic files representing GAO production work. All bidders
must submit print samples on GAO's paper specifications and furnish
100 print samples of each test file. Offerors are required to furnish
100 print samples of each test file on any alternative papers
recommended by vendors. Details on paper specifications may be found
below. GAO has specific quality requirements the system must meet such
as: a), the print quality ofphotographs, halftones, line art, gray
scales/screens must be high quality, sharp, dense dots. Highlight and
shadow dot structure must be maintained; failure to do so will result
in GAO determining that the system is unable to meet GAO standards for
reproduction of halftone images. GAO will compare all bid submissions
for the amount of "drop out" of extreme highlights; b), the quality of
all halftone images, even marginal originals, must reproduce at an
acceptable level of quality for legible reproduction, as determined by
GAO standards; c), the saddle stitch fold must be tight; d) the print
registration for front and back pages must be within 1/32 of an inch;
e) the system must print at a minimum of 600 dots per inch; f) the
vendor is to demonstrate how well 60lb white offset, measured at .0047
inches thick, or .1194 mm thick paper, GAO's current standard for the
text of all audit documents, will run and print; g) GAO understands
that high-speed digital printers require newly developed laser and
xerographicpapers to achieve image sharpness and runability. The vendor
must demonstrate acceptable print quality and runability on a paper
type and brand of their choice, but the paper must be at comparable
cost and an acceptable substitute to 60lb white offset (samples
available to offerors) paper, in visual, weight, durability, and
textural qualities. The paper chosen must be factored into the vendor's
bid price to determine the total cost of the system. The vendor must
provide the paper specification, brand name, and a list of suppliers;
h) The vendor may demonstrate acceptable print quality and runability
on a lighter weight paper that it believes would be acceptable to GAO.
GAO wants to consider a lighter weight paper as a future system
enhancement. The potential future cost savings to GAO by using a
lighter weight paper will be considered in determining the best value
system. The print image controls must enable the operator to adjust
print quality to compensate for marginal quality images. This includes
abilityto adjust hue, contrast, background, and more to enhance an
image to make it acceptable. GAO must be able to reproduce 20 percent
screen images from scanned hard copy. The quality must be adjustable
without having to resubmit the job file. The vendor must guarantee that
every printed output copy will look just as good or better than it did
at the customer's (document originator) workstation; I) the
manufacturers must be ISO 9001, 9002 and 9003 certified and Y2K
compliant. In addition, the offeror is responsible for identifying all
regulatory requirements and reasonable operating needs and is to
assure the system's continued operation and adherence to OSHA
standards. 2.6 DIGITAL COLOR PRINTING SUBSYSTEM: A) Covers. GAO has a
minimum requirement that the digital printing system be capable of
producing color covers. Offerors are required to provide a digital
color printer solution that produces 600 x 600 dpi printed sheets
measuring at least 12" X 20". The proposals should be for 20" wide
web-fed technology and must print multi color, including spot color and
process color, on both sides of the sheet. GAO report covers are full
reverse solid print that bleeds on 4 sides. The image area extends 1/8"
beyond the final size of 11" X 17", or whatever size the cover might be
due to the need for a spine. GAO will evaluate print quality and system
speed. Included in this evaluation will be the visual match to the
solid reverse blue GAO report cover, the fold, the absence of
undesirable marking, and the ability to print covers with a spine for
perfect bound documents. The spine fold must not show any cracks due to
the folding or stitching. The GAO report cover color is PMS 285.
Proposals must include 100 sample covers, identifying the paper used,
in order for GAO to evaluate color match, print quality, durability,
and paper cost. Acceptance will be determined for color match to
current color covers which are printed on 50lb white vellum cover,
using PMS-285; current covers are measured using a X-Rite Reflection
Densitometer with a reading range of 105 to 115 using the cyan key. B)
Other Color. Offerors should identify all the capabilities of their
color system, those that can be delivered now and potentially in the
future. GAO will evaluate these capabilities and plans in its
selection. At a minimum, GAO expects this system to have variable
printing capability and accept GAO input files so as to avoid file
format conversion. It would be desirable for the system to have at
future date full inline capabilities to print and bind saddle stitched
publications, with a separate cover. Regarding color, offerors are
free to discuss what is doable today and what might be forthcoming
within the next few years. 2.7 MAINTENANCE: The system vendor must
guarantee a maintenance and repair service contract for the life of the
system. This service agreement must guarantee the vendor will respond
within 2 hours and will be available during GAO's operating hours.
GAO's current operating hours are 6 a.m. to 6 p.m. The vendor must be
flexible to accommodate GAO's changing needs. GAO may need service to
be available 24 hours per day, 7 days per week. Although GAO currently
intends to contract for service only during its 16-hour operating
hours, GAO expects service personnel, once called, to work continuously
until the maintenance or repair is completed. The vendor's service
personnel are to be qualified, experienced, and factory trained
professionals. In addition, GAO wants the option to have the vendor
provide an on-site maintenance person. Although this person's primary
function is to perform maintenance, he/she would also instruct GAO
operators and operate the system. Offerors should provide the optional
cost of this on-site person in their cost proposals. Acceptance
Testing and Performance: GAO has developed a multi-phased acceptance
and performance measurement test. This detailed test will be provided
to all attendees of the solicitation bidder's conference. 3.
APPLICABILITY OF FAR PROVISIONS: the following Federal Acquisition
Regulations (FAR) provisions and clauses apply to this solicitation and
are incorporated by reference. FAR 52.212-1 -- Instructions to Offerors
-- Commercial Items. Offerors must include a completed copy of FAR
provision 52.212-3 -- Offeror Representations and
Certifications-Commercial Items with their offer. FAR 52.212-5 --
Contract Terms and Conditions Required to Implement Statues or
Executive Orders-Commercial Items. FAR 52-212-4 -- Contract Terms and
Conditions-Commercial Items, Conditions. Proposals will be evaluated in
accordance with FAR Provisions 52.212-2, Evaluation of Commercial
Items, price and other technical factors considered. FAR 52-249-2,
Termination for Convenience of the Government (Fixed-Price), any
termination of lease/rental, not the result of contractor default, will
be accomplished pursuant to the Termination for Convenience provision.
4. FORMAT OF PROPOSALS: offerors must submit proposals no later than
2:00pm, May 19, 2000. Offerors are urged to attend a pre-solicitation
conferenceto be held 10:00 a.m., May 2, 2000 at the U.S. General
Accounting Office, 441 G St. NW, Washington, D.C. 20548. The purpose of
this conference will be to summarize GAO's requirement, provide a
walk-through of GAO's existing printing plant, provide offerors an
opportunity to view GAO print products and specifications, and
disseminate acceptance testing procedures. Offerors interested in
attending this conference should contact Darion A. Powell at (202)
512-3725 or via e-mail NLT April 28, 2000 to confirm attendance and to
allow GAO to ensure access to the GAO facility with the building
security staff. Proposals may be mailed or delivered to the above
address faxed to Darion Powell, (202) 512-2658 or e-mailed. Proposals
must contain:1) the name, address, and telephone number of the offeror;
2) Representations and Certifications at FAR 52.212-3; 3) technical
proposal addressing GAO's technical requirements; 4) cost proposal; 5)
any product brochures, descriptions, or informative catalogs detailing
the products being proposed; and 6) identification of at least 5
references, preferably references that include other government
entities, professional services organizations, and/or commercial
enterprises having similar printing volumes, timelines, and
configurations, and 7) sample runs of production documents and covers
as specified elsewhere in this SOW. Offerors must preface their
proposals by an Executive Summary that ties in or correlates their
technical proposal with the specific SOW criteria contained within this
CBD SOW. The proposal must be signed by an official authorized to bind
the offeror. Offerors that fail to furnish required representation and
certifications, or reject the terms and conditions of the solicitation,
may be excluded from consideration. 5. COST PROPOSALS: The GAO seeks a
wide variety of cost approaches to be identified in a straightforward
manner. The following line items must be completed and made part of
the offeror's cost proposals: 1) Straight purchase price for the entire
configuration being proposed, excluding operating labor, but including
installation, with annual maintenance costs identified; the offeror
also is required to identify cost for all chemicals (toner, developer,
fixer) and any other fixed or variable (click) costs and how click
charges are calculated; 2) Monthly lease price excluding operating
labor, 60 months; 3) Monthly lease to purchase price with zero dollar
buyout and all hardware and software reverting to government ownership
at the end of t Posted 04/14/00 (W-SN445160). (0105) Loren Data Corp. http://www.ld.com (SYN# 0284 20000418\99-0001.SOL)
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