Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141

W -- AUDIOVISUAL EQUIPMENT RENTAL SOL 541-065-00 DUE 042800 POC Marilyn E. Scheck (440) 838-6088 The Department of Veterans Affairs (VA), Cleveland, Ohio, proposes to enter into a contract for the rental for audio visual equipment, and technical support for CPRS Camp 2000 to be held May 20-26, 2000 at the Town & Country Resort and Conference Center, 500 Hotel Circle North, San Diego, California 92108. This is a Request for Quotations, for which it and all incorporated provisions are those in effect through Federal Acquisition Circular 97-16. The procurement is 100% Set-Aside for small business. The Standard Industrial Classification Code (SIC) is 7359. The small business size standard for this procurement is $5 Million. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Contractor shall provide, the service/supplies to include the set-up, operation, maintenance and striking of all audiovisual equipment for the following Equipment needed for General Session Room: May 21-26, 1 each -- Standing Lectern Microphone, 1 each -- Audio Mixer 8-Channel Mixer, 1 each per day for 4 days, 2 each Table Microphones, 2 each per day, 4 days, 2 each Audience Microphones, 2 each per day, 4 days, 2 each -- 12' x 16' FF Rear Projection Screens, 2 each per day, 4 days, 2 each -- 12' x 16' Black Dress Kit, 2 each per day, 4 days, 2 each -- 7-1/2' x 10' FF Screen, 2 each per day, 4 days, 2 each 6' x 8' FF Screen, 2 each per day, 4 days, 4 each DLP LCD Projectors (ANSI 2000 Lumens), 4 each per day, 4 days, 2 each DLP Projectors (ANSI 3000 Lumens), 2 each per day, 4 days, 1 each Grass Valley 110 Video Switcher/Eng Rack, 1 each per day, 4 days, 1 each 2-DXC-D30 Studio Camera Package, 1 each per day, 4 days, 1 each Sony DSC 1024G/1024HD, 1 each per day, 4 days, 1 each In-house Director Phone Line, 220 Ft of 12" Aluminum Box Truss, 4 days, 8 each ton Chain Motors, 8 each day, 4 days, 6 each Aluminum Lamp Bar, 6 each per day, 4 days, 24 @ 12 each per day, Lighting Instruments, 4 days, 1 each Dimming/Board Package, 1 each per day, 4 days, 100 ft of Black Velour 21" high Drape @ 8 each per day, 4 days, 1 each 400 Amp 3 Phase Electrical Panel, 1 each A" Electrical Distribution Panel. Production Labor General Session Room: Installation/Test/Strike/Load; Out/Lighting; Operator/Sound; Operator/Camera; Operator/Computer; Operator for a total of 298 hours. Equipment needed: May 20-25 for Two Computer Training Rooms: 2 each Standing Lectern Microphones one for each room, two each Audio Mixers one for each room, 4 days, 2 each Wireless Lavalier Microphones one for each room, 4 days, 4 each 9' x 12' FF Front Projection Screens two for each room, 4 days, 4 each 9' x 12' Black Dress Kits two for each room, 4 days, 4 each LCD Projectors (ANSI 1800 Lumens) two for each room, 4 days, 4 each 42" Projection Cards with Drape Package two for each room, 4 days, 2 each 100 Amp 3 Phase Electrical Panels, 2 each A" Electrical Distribution Panels, 150 0-500 Watts Electrical Services. Production Labor for Computer Rooms: 4 men Install/Test/Strick/Load out Total of 40 hours. Equipment needed for Breakout Rooms: Sunset Room: May 22-25, 1 each Standing Lectern Microphone, 1 each Audio Mixer, 4 days, 1 each Lavalier Microphone, 4 days, 1 each 8' Tripod Screen, 4 days, 1 each SVGA LCD Projector (1000 Lumens), 4 days, 1 each Projection Cart, 4 days, 1 each In-house Direct Phone Line. Sunrise Room May 24-25: 1 each Standing Lectern Microphone, 1 each Audio Mixer, 2 days, 1 each Wireless Lavalier Microphone, 2 days, 1 each 8' Tripod Screen, 2 days, 1 each SVGA LCD Projector (1000 Lumens), 2 days, 1 each Projection Cart, 2 days, In-house direct Phone Line. Royal Palms 1-2, 3-4, 5-6, and Towne/Esquire-May 23-25: 4 each Standing Lectern Microphones- one for each room, 4 each Audio Mixers-one for each room, 4 each per day for 3 days, 4 each Wireless Lavalier Microphones one for each room, 4 each per day for 3 days, 4 each 8' Tripod Screens- one for each room, four each per day for 3 days, 4 each SVGA LCD Projectors (1000 Lumens) one for each room, four each per day for 3 days, 4 each Projection Carts one for each room, 4 each per day for 3 days, 4 each In-house Director Phone Lines one for each room. Equipment /Phone Needs for Operations Room: Terrace 1&2 May 19-26: 12 each Walkie Talkies. The following FAR provisions apply and are incorporated reference: FAR 52.212-1, INSTRUCTIONS OF OFFERORS-COMMERCIAL ITEMS(FEB 2000), FAR 52.212-3 OFFEROR REPRSENTATIONS AND CERTIFICATIONS(OCT 1999), FAR 52.212-4 CONTRACT TERMS AND CONDITIONS (MAY 1999), FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS(FEB 2000) with the following numbered paragraphs checked: a (1) and (2), paragraph b (6) through (10), paragraph c (1) and (2), and paragraph e; VAAR 852.219-70 VETERAN-OWNED SMALL BUSINESS; and FAR and FAR 52.212-2, EVALUATION-COMMERCIAL ITEMS (JAN99) with the following evaluation criteria; 1) Contractors ability to meet requirements, 2) Technical experience, 3) Past performance, contractor shall provide a list of three agencies/companies (include address, phone number, and contact person) for which similar services within the past three (3) years has been provided. 4) Price. The evaluation criteria are considered equal in importance with price. Sources responding to this announcement may request a copy of the list of audiovisual, computer equipment and technical support required for this procurement, via fax at (440) 838-6052. Please acknowledge all requirements on proposals. No partial quotes will be considered. No substitutions will be allowed. A price proposal which includes all cost including travel, prompt payment terms, remittance address, synopsis addressing evaluation criteria, a completed copy of FAR 52.212-3 and VAAR 852.219-70 shall be submitted to the address shown above. All offers are due by Close of Business April 28, 2000 (4:30 PM EST). All responsible sources may submit an offer, which will be considered. FACSIMILE PROPOSALS WILL BE ACCEPTED. Posted 04/19/00 (W-SN446563). (0110)

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