Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

X -- LEASE OR RENTAL OF FACILITIES DUE 041900 POC Ronnie J. Ogletree (404) 562-4052 E-MAIL: dgerry@cns.gov, rogletre@cns.gov. Corporation for National Service 60 Forsyth St. Suite 3M140 Tel: 1404-562-14052 Fax 1404-562-14066 REQUEST FOR BIDS Due Date: April 19, 2000, C.O.B. Attention: Training and Conference Facilities Conference planners, Group Sales and Catering Services The Corporation for National Service is an agency of the United States Government responsible for the administration of national and community service programs. We conduct training conferences, workshops and other seminars throughout our Southern Cluster of States (Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, Tennessee, Virginia/DC and West Virginia). The event to be conducted is an AmeriCorps*VISTA Pre-Service Orientation for trainees who will serve as AmeriCorps*VISTA members in communities across the nation. Services to be procured: Use of conference and banquet facility space and related services such as participant meals, rooms, audio-visual equipment. Dates of Event: April 25-27, 2000 Location: Metropolitan Atlanta, GA We anticipate 1140 persons to be in attendance at the conference. (Note: There may be up to 4 percent variation between time of bid and conference event. We will confirm actual numbers prior to the event. Handicap Accessibility: All meeting places, sleeping rooms, dining rooms, and facility spaces open to the general public must be accessible to persons with disabilities. To compete, bidding facilities must meet standard ADA accessibility requirements. (We will notify the successful bidder of all known special accommodations required prior to conference.) Mode of Procurement: This procurement will be executed with a standard US government purchase order. Guest Expenses Covered: We will pay for rooms, meals and breaks for approved guests who are registered at the conference facility or hotel. Other incidentals such as telephone calls, room service, movies, etc. will be the responsibility of each guest. Additional considerations: Does your facility offer the following services to guests andconferees: -- Free parking for guests? Yes ___ No ___ -- Free van or limousine service to and from the airport? Yes ___ No ___ if not, what transportation is available and what cost? _____________ ______________________________________________________________________ __ -- Is there a charge for telephones in the rooms? Yes ___ No ___ -- What is the long distance carrier? Is there a surcharge? Yes ___ No ___ -- How many complimentary rooms do you offer in ratio to guestrooms occupied? ______________________________________________________________________ __ Please describe other amenities available or attach brochures. Please fax or mail your bid by the specified deadline to: Corporation for National Service 60 Forsyth ST Suite 3M140 Atlanta, GA Attn.: Ronnie Ogletree Fax: 502 582-6386 If you are unable to accommodate our needs, it would be helpful if you would convey to us that you are unable to do so and why, e.g., hotel booked, don't have the meeting space needed, etc. Thank you for your bid. Please complete the following worksheets: Corporation for National Service BREAKOUT SHEET for Pre-Service Orientation Costs Name & Address of Conference Facility Submitting Bid: ______________________________________________________________________ ______________________________________________________________________ ________________________________ Contact Person: ___________________________________________ Telephone: ___________________________________________ Fax Number ___________________________________________ EIN of Facility (tax ID Number): ___________________________________________ DETAILED COST BREAKOUT DOUBLE ROOMS (2 beds) DATE Rooms Needed COST PER DAY Tues. April 23 70 Wed. April 24 70 Thur. April 25 None SINGLE BEDROOMS DATE Rooms Needed COST PER DAY Tues. April 23 5 Wed. April 24 5 Thur. April 25 None MEETING ROOMS DATE Mtg. Rooms Needed Room Capacity COST PER DAY (if any) Tues. April 23 1 large 150 Wed. April 24 Thur. April 25 1 Large 150 BREAKOUT ROOMS DATE BREAKOUT Rooms Needed Room Capacity COST PER DAY (if any) Tues. April 23 5 32/ 4 rounds of 8 Wed. April 24 5 32/ 4 rounds of 8 Thurs. April 25 5 32/ 4 rounds of 8 MEAL REQUIREMENTS: Food service must be able to provide special diets, i.e., sodium free, vegetarian, kosher, etc. Breakfasts to include fruits, dry cereals, bagels, muffins, breakfast meats, juice and choice of beverages. Lunches to include meat and non-meat entrees, vegetables (salads), rolls, and choice of beverage. Dinners should include meat and non-meat entrees, vegetables, salads, breads, desert and choice of beverage. Prices quoted for meals and breaks should be inclusive of local taxes and tips (excluding state sales taxes). Please attached suggested menus and break options. DATE Number of Meals Type of Meal COST PER DAY Tues. April 23 xxxxxxxxx xxxxxxxx xxxxxxxxxxxxxxxxxxx None Breakfasts 140 Lunches 140 Dinners Wed. April 24 xxxxxxxxx xxxxxxxxx xxxxxxxxxxxxxxxxxxx 140 Breakfasts 140 Lunches 140 Dinners Thur. April 25 xxxxxxxxx xxxxxxxx xxxxxxxxxxxxxxxxxxx 140 Breakfasts 140 Lunches 0 Dinners BREAKS: 1 Tues., 2 Wed. & 1 Thur. Please enclose list of options and costs. Or per person cost; ex. ($3.00 / per.) AM Breaks = Coffee & Tea only! PM Breaks = Coffee, Tea, Lemonade & Snack Items COST Fruit Juice Coffee Per pot Soft drinks (per bottle/can) Pastries Hot tea Cheese tray Fruit by the piece Fruit tray Other break options AUDIO-VISUAL EQUIPMENT Type of Equipment Cost per Day Easel, pad & Markers (3 per classroom) Standing Mike & Podium (2 days) Walking Mike (1 day) Wired Overhead Projector (2 for 2 days) Screen (Everyday) VCR & Monitor (2 for 2 days) Total for lodging: $___________ Total for Food: $_______________ Total for AV $__________ Last Page FOR EXPEDITING; PLEASE FAX BACK Posted 04/19/00 (W-SN446672). (0110)

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