Region 10, Environmental Protection Agency, Office of Management Programs, Acquisition Team, 1200 6th Avenue, Seattle, WA 98101

99 -- MODULAR FURNITURE MANAGEMENT SERVICES SOL 00HAR086 DUE 050800 POC Lily Savic, Contract Specialist (206)553-1275, Andy Hendrickson (206)553-0302 E-MAIL: Click here to contact the contract specialist or project, savic.lily@epa.gov, hendrickson.andrew@epa.gov. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format of FAR subpart 12.6 and FAR Part 13-Simplified Acquisition Procedures. This announcement constitutes the only CBD solicitation. Proposals are being requested and must be received by 4:30 p.m. PST on May 8, 2000. Submit two copies of the proposal to Lily Savic, US EPA, 1200 Sixth Avenue, OMP-148, Seattle, WA 98101. Period of Performance: May 15, 2000 through December 31, 2000 with (2) one year option periods. 1) Warehousing Services of all product owned by EPA and not currently installed. a) Monthly product verification and computerized spreadsheet provided to EPA reflecting all pull sheets and inventory updates. Spreadsheets must be in Lotus 1-2-3 format and emailed to EPA project manager on a regular schedule. b) Verification that product exists in warehouse when queried by contractor responsible for design, or by EPA project manager. c) Safeguarding of product in a clean environment. d) Shipping and receiving services. e) Unwrapping and off-gassing of any newly purchased product. f) Transport of product between EPA offices and warehouse. g) Occasional palletizing/shrink-wrapping of product may be required. h) Location of warehouse within 20 miles of downtown Seattle area. i) Storage requirement: approximately 1,000 sq. ft. of product per month to be warehoused. Actual sq. ft. being used at warehouse to be reflected in monthly warehousing charges and available upon inquiry. j) Approximately 70 hours per year of warehousing services (performed monthly) 2) Major Reconfigurations of existing product (multiple full workstations at a time). a) Design of layouts for approval by EPA project officer. b) Contractor responsible for design will verify that product exists on-site or in warehouse to accomplish layout. c) Schedule of work on reconfigurations will be coordinated between the contractor and the EPA project officer; work will ordinarily be accomplished during the workday. d) Approximately 200 man-hours of work will be assigned to this task per year. 3) Minor Adjustments to components within existing workstations. a) Coordination is required monthly between the EPA project officer and the contractor to review the requested minor adjustments in advance of the scheduled work day to ensure designs are appropriate and product is available. b) Comparison of product in warehouse and existing to ensure adjustments are possible. c) Minor installations/deinstallations are accomplished on a monthly basis. d) Coordination with EPA Project Officer and with all affected office analysts. e) Prepare alternative design proposals to accomplish desired result if typical product is unavailable. f) Occasional field alteration of components to fit specialized applications. g) Approximately 400 man-hours of work per year, performed monthly. 4) Design and Installation of new Haworth components. a) Design consultation as needed to create the most effective workstation layouts. b) CAD designs as requested by EPA Project Officer and contractor (75 hours per year) c) Provision to EPA Project Manager of a Haworth specifier or other verified hard-copy list of parts to order. d) Installation to occur during workday when possible; some after hours. Prior authorization From EPA Project Officer required for overtime work. e) Possible occasional transport of product and installations to be accomplished in other EPA Region 10 offices (locations are: Lacey, Richland, Port Orchard, Spokane,and Yakima, WA; Boise, and Coeur d'Alene, ID; and Portland, and LaGrande, OR). In bid, contractor to shall price out one visit to Portland, Oregon with installation or configuration of 12 cubicles. If installation does not occur in a given year then hours alloted can be utilized for miscellaneous expenses within contract. f) contractor must be able to communicate electronically to transfer AutoCAD R14 drawings, spreadsheets, specifiers, etc. over e-mail. g) If contractor has email capacity to wireless cellular or to pager then contractor should supply email accessfor more efficient communications. h) EPA utilizes internal staff for initial pre-design of modular furniture layouts. Contractor CAD operator must assist EPA staff in learning new Haworth modular components for EPA internal ACAD modular design work. (Estimate 10 hours per year.) i) EPA onsite contractors and personnel need to be familiar with installation and deinstallation process. Installer to provide one day training session and provide one set of tools. 5) Spot cleaning services. a) Estimated 40 hours per year of spot cleaning services. 6) Additional task. a) Provide Haworth modular furniture components as needed. Prior written approval must be obtained from the EPA project manager. Contractor will be reimbursed upon invoicing EPA, the GSA schedule pricing (less any discounts) for providing the components. Based on historical utilization, approximately $100,000 worth (list price) of Haworth product purchased per year. 7) Technical evaluation criteria. a) Experience designing existing Haworth lines. b) Experience installing existing Haworth lines. c) Association with Haworth in order to maintain up-to-date knowledge of emerging product lines, maintenance techniques, product safety alterations, etc. d) Experience warehousing modular furniture or other similar product. e) CAD design expertise, using Haworth icons. f) Proven competence in producing accurate specifiers for newly ordered product. EPA Project Officer: Andrew Hendrickson, (206) 553-0302, pager (206) 626-1969. EPA Project Manager: Donna Brookfield, (206) 553-0082 EPA Contracting Officer: Lily Savic (206) 553-1275 The following provisions are incorporated into this RFQ by reference: FAR 52.212-1 Instructions to Offerors-Commercial Items; FAR 52.212-2 Evaluation-Commercial Items. The following factors shall be used to evaluate offers: technical capability, past performance and price. All evaluation factors other than cost of price when combined are significantly more important than cost or price. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items; FAR 52.212-4 Contract Terms and Conditions-Commercial Items; and FAR 52.212-5 Contract Terms and Conditions-Required to Implement Statues or Executive Orders-Commercial Items. Posted 04/21/00 (W-SN447721). (0112)

Loren Data Corp. http://www.ld.com (SYN# 0238 20000425\99-0005.SOL)