Department of Defense Education Activity, Hqs, Procurement Div, 4040 N. Fairfax Drive, 4th Floor, Arlington, VA 22203

U -- TRAINING WORKSHOP ON CHEMICAL HYGIENE AND SAFETY FOR TEACHERS AND LIAISONSM SOL MDA410-00-R-0004 DUE 050800 POC Ms. Melissa Phillips, 703-696-3844 x1414 WEB: DS Regulation 4800.4, implements the OSHA regulations, http://www.odedodea.edu/foia/iod/PDF/4800_4.PDF. E-MAIL: Melissa Phillips, Contract Specialist, mphillip@hq.odedodea.edu. This is a combined synopsis/solicitation for two training workshops for liaisons and teachers that will cover chemical safety policy, procedures, and responsibilities. This announcement constitutes the only solicitation for this requirement. Written proposals are being requested and a written solicitation will not be issued. The solicitation number is MDA410-00-R-0004. The solicitation is being issued as a Request for Proposal (RFP). Duration of the initial contract shall not exceed one year following date of award, with four one-year option periods which shall be exercised at the sole discretion of the contracting officer. If an option year is required, the contracting officer will advise the contractor in writing at least 30 days prior to expiration of the contract. General background information regarding DoDEA is available on the internet at http://www.odedodea.edu . A. Background: The Department of Defense Education Activity (DoDEA) has the responsibility to follow regulations established by the Office of Safety and Health Agency (OSHA) in overseas locations. In compliance with OSHA regulations concerning hazardous chemicals, DoDEA implemented DS Regulation 4800.4. This regulation, available at http://www.odedodea.edu/foia/iod/PDF/4800_4.PDF, establishes chemical safety policy, procedures, and responsibilities for all levels of administration within DoDEA. B. Purpose and Intent: The Department of Defense Education Activity (DoDEA) requires a contractor to conduct two training workshops for liaisons and teachers that will cover the regulatory compliance and risk management of the DoDEA Chemical Hygiene Regulation, DS Regulation 4800.4. The training will also include, when appropriate, the interface of the DoDEA Regulation with the regulations published by OSHA. Each training workshop will be 40 hours in length for up to 30 participants per workshop. Dates of the base year training workshops are June 19-23, 2000 in Fort Bragg, North Carolina and August 7-11, 2000 in Wiesbaden, Germany. The training for the option years is anticipated to be at the same two locations in the summers of 2001, 2002, 2003, and 2004. C. Requirements/ Tasks to be Performed: C.1. One workshop that consists of 40 hours distributed over 5 days, June 19-23, 2000 in Ft. Bragg, North Carolina. A second workshop that consists of 40 hours distributed over 5 days, August 7-11, 2000 in Wiesbaden, Germany. C.2. The workshop topics shall include: a) fundamentals of lab safety, b) legal aspects of hazardous chemicals and safety, c) clean up techniques for hazardous materials, d) leadership responsibilities for the Chemical Hygiene Officer (CHO), e) educational responsibilities for the Chemical Hygiene Officer (CHO), f) inspection procedures and identification of weaknesses/strengths in lab procedures, g) compliance with OSHA regulations, h) risk management, i) techniques for managing the CHO responsibilities, j) operating within the Excel environment, k) using the DoDEA chemical database in Excel, l) components of a Chemical Hygiene Plan, and m) development of a Chemical Hygiene Plan. C.3. The workshop shall be highly participatory, using interactive discussions, small groups, demonstrations, mini-case analysis with appropriate visual and media support, and hands-on experiences and training with computers and the Excel spreadsheet and chemical database. C.4. All training materials are to be provided by the contractor. These materials are to be current and up-to-date and sufficiently complete to be used as a resource guide by the participants following the workshop. The inclusion of available audio and/or visual supplemented materials is considered a high priority. C.5. The contractor shall be responsible for shipping all materials to the workshop site and providing information about the seating arrangement for the training room. C.6. Workshop materials are to be integrated with the DoDEA chemical database that is compatible with MS DOS and Microsoft Office Excel software. C.7. The contractor shall provide follow up feedback (i.e., specific questions concerning disposal of hazardous chemicals, storage requirements, etc.) to participants for 60 days immediately following the workshop via phone, e-mail, or FAX. C.9. Contractor shall prepare a final report that includes follow up activities with participants and evaluation of the workshops. D. Technical Requirements: D.1. Contractor must be fully aware of the DoDEA CHO Regulation 4800.4, and all OSHA regulations that apply to the middle and high school environments. D.2. Contractor must have knowledge and experience with requirements for handling and disposing of hazardous chemicals in foreign countries where DoDEA schools are located. D.3. Contractor should have extensive experience in delivering an interactive CHO workshop to educational specialists and non-science majors that covers the DoDEA CHO Regulation 4800.4 and the OSHA regulations. D.4. Contractor will have materials that can be delivered in two (2) 40-hour workshops and will extensively cover the problems of chemical disposal, chemical storage and handling, chemical clean up, safety inspections, and educational laboratory practices for K-12 education. Prepared surveys, forms, and other educational materials will be included in the package. D.5. Contractor will have experience in using electronic databases for monitoring chemical supplies, and will be able to integrate this knowledge into the workshop. E. Deliverables and Reporting Requirements for the base year: E.1. Provide the Science Coordinator with one copy of course materials that will be used in the training session by June 1, 2000. E.2. Conduct one 40-hour workshop in Ft. Bragg, North Carolina on June 19-23, 2000 E.3. Conduct one 40-hour workshop in Wiesbaden, Germany from August 7-11, 2000. E.4. Provide resource package for each participant (up to 25 copies) by June 19, 2000 and August 7, 2000. E.5. Provide follow up support to participants via phone/FAX from June 26-Oct. 13, 2000. E.6. Provide final report to Science Coordinator by November 3, 2000. F. DESCRIPTIVE LITERATURE FOR EVALUATION PURPOSES- Submission of descriptive literature shall consist of a technical proposal addressing: (1) a brief synopsis of no more than two pages addressing the requirements detailed in Section C, Requirements/Tasks to be Performed, (2) a paragraph listing the qualifications of the trainers and (3) a list of the training sessions performed in the last year and (4) the five references as mentioned in Section C. In addition, the Offeror shall submit a cost proposal for the two training workshops including preparation and materials, training, and follow-up. The base and four option periods should be separately priced. Contractor travel required to conduct classes at government facilities shall be compensated IAW the Joint Travel Regulations, FAR 31.205-45, and should not be included in the cost proposal. G-EVALUATION- The offerors shall explain in their proposals whether or not their solution meets each of the requirements detailed in this synopsis/solicitation, addressing each item in "C. REQUIREMENTS/TASKS TO BE PERFORMED" individually. The government will award a contract to the offeror that provides the greatest overall benefit in response to this synopsis/solicitation including price and other factors -- this is a best value procurement. The rating of the proposal in the technical evaluation will be the most important factor in the evaluation. Cost to the government will be the second most important factor. Past performance will also be evaluated, as the third most important factor. The selected offeror must demonstrate an acceptable past performance record by submitting the names, addresses and telephone numbers of at least five (5) recent customers who will provide information concerning the quality of the product(s) and support provided by the offeror. The contractor must have experience providing training workshops to Middle and High School teachers. The government reserves the right to award a contract based on initial proposals, on a "best value" basis as described above. If the government instead determines that further evaluation is required, the government will make a competitive-range determination and notify all offerors whether their proposal is in the competitive-range or not. It is anticipated that a firm-fixed price contract with a base plus four one-year options will result from this RFP. The SIC for this acquisition is 8748. This acquisition has NOT been designated as a Small or Small and Disadvantaged Business set-aside, but note that FAR clauses 52.219-8 and 52.222-26 are included by reference. All offerors must be preregistered with DoD, if they are not already registered with the Central Contractor Registry they may do so at http://www.ccr2000.com. Offerors are to include a completed copy of the provisions at 52.212-3-Offeror Representations and Certifications-Commercial Items with their bid. The following clauses also apply: 52.212-1 Instructions to Offeror-Commercial Items, 52.212-2 Evaluation-Commercial Items, 52.212-4 Contract Terms and Conditions-Commercial Items, 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items including clauses checked 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C. 253g and 10 U.S.C. 2402), 52.222-21, Prohibition of Segregated Facilities (Feb 1999), 52.222-26, Equal Opportunity (E.O. 11246), 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212), 52.222-36, Affirmative Action for Workers with Disabilities (29 U.S.C. 793), 52.232-33, Payment by Electronic Funds Transfer -- Central Contractor Registration (31 U.S.C. 3332), 52.217-9 Option to Extend the Term of the Contract (Nov 1999). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-11. The clauses are incorporated by reference, with the same force and effect as if they were given in full text. Clauses can be viewed in full text at the following Internet Addresses: http://www.ARNET.gov and http://www.GSA.gov/FAR. Quotes are being solicited on an unrestricted basis. The due date for submission of proposals is 08 May 2000 at 4:00 PM EST to DoD Education Activity, 4th floor Procurement Division, Attn: Melissa Phillips, 4040 N. Fairfax Dr., Arlington, VA 22203-1635. Award is anticipated by 17 May 2000. All requests for information regarding this solicitation are to be directed to Melissa Phillips, Contract Specialist -- (703) 696-3846 ext. 1414. Technical and/or administrative questions must be received no later than five (5) business days after publication of this notice and may be tele-faxed to (703) 696-4871, or mailed to the address for submission of proposals shown above. Or, you can e-mail your questions to mphillip@hq.odedodea.edu. In order to prepare the offeror's mailing list as well as distribution of possible amendments to the solicitation, please fax your company's name, address, telephone and fax numbers, and point of contact as soon as possible. Failure to do so will preclude DoDEA from the responsibility of providing you with possible amendments or other required information. It is the vendor's responsibility to make sure that the named DoDEA representative has received all faxed and/or E-mail information. Offerors are responsible to comply with this notice and any amendments thereto. Posted 04/24/00 (W-SN448018). (0115)

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