U.S. General Accounting Office, Acquisition Management, 441 G. Street N.W., Room 6851, Washington, DC 20548

99 -- TONER CARTRIDGES 4129X FOR THE HP 5000 PRINTER SOL OAM-2000-N-0021 DUE 051200 POC Lourie Blount (202) 512-3714 Description: The U.S. General Accounting Office has a requirement for the purchase of HP 4129X high yield all in one laser toner cartridges for the Hewlett Packard LaserJet 5000 Printer in accordance with the specifications listed below: Cartridges must be manufactured or remanufactured to meet all OEM performance specifications and be fully warranted. Yield must be within 10% of OEM specifications at 5% page coverage. Estimated quantity is 3500 over a 5-year period. There will be no written solicitation and all information is listed in this announcement. This procurement is set a-side for small businesses. This combined synopsis/solicitation is organized in 5 parts: 1) General Requirements 2) Evaluation Criteria, 3) Applicability of FAR Provisions, and 4) Format of Proposals 5) Cost Proposal. . I. General Requirements: The contractor must be able to accept a government purchase order. The winning vendor should have warehouse capacity to maintain a minimum of 100 cartridges in their warehouse at any time. The delivery time for any order must be no more than 3 working days. GAO may visit the warehouse facility of the winning vendor to verify warehouse capacity and quality control of the warehouse operations. The government's initial order may be for a small quantity in order to place the cartridges in GAO's environment under actual operational conditions. We anticipate award of a contract for a base year (FY-2000) and four one-year option periods (FY-2001, FY-2002, FY-2003 and FY-2004. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested. Solicitation OAM-2000-N-0021 identifies the Government's Request for Quotes. II. Evaluation Criteria: This is best value procurement. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conformingto this solicitation will be most advantageous to the government, price and other factors considered. The following factors will be used to evaluate offers: 1) past performance and contractor qualifications (100 points). For this solicitation, technical quality is more important than cost or price. As proposals become more equal in their technical merit, the evaluated cost or price becomes more important. The following questions will be asked when checking your references, to determine past performance and contractor qualifications: 1) How long have you used cartridges remanufactured by _________? 2) How many of these cartridges do you use monthly/annually? 3) How many cartridges do you order at a time? 4) What has been the delivery time from placement of the order? 5) Have you done any reviews to determine the average page count per cartridge and if so what was the result? 6) What has been your experience with defective cartridges? 7) Have you experienced problems with cartridges leaking? 8) What other problems have you experienced with the cartridges? 9) What percentage of the cartridges purchased has been defective? 10) Have defective cartridges been replaced at no cost? 11) What process do you have to follow to get defective cartridges replaced and what is the turn around time? 12) What process do you use to return empty cartridges? 13) Have you used cartridges remanufactured by other companies? If so, how do the specified cartridges compare with others used? 14) Have you experienced any maintenance problems with your printers as a result of using these cartridges? If so, has the cartridge manufacturer absorbed any of the maintenance costs? 15) How would you rate these cartridges over all? III. Applicability of FAR Provisions: Federal Provision 52.212-1 -- Instructions to Offerors -- Commercial Items applies to this acquisition. Offerors must include a completed copy of FAR provision 52.212-3 -- Offeror Representations and Certifications-Commercial Items with their offer. The following clauses alsoapply to this synopsis/solicitation: FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statues or Executive Orders -- Commercial Items, 52-212-4 -- Contract Terms and Conditions-Commercial Items, Conditions. Offers will be evaluated in accordance with FAR Provisions 52.212-2, Evaluation of Commercial Items, price and other technical factors considered. FAR Provision 52.215-5, facsimile proposals. IV. Format for Proposals: Proposals are due in this office no later than 2:00 PM, May 12, 2000. The point of contact for this requirement is Lourie A. Blount (Business Analyst) telephone number is (202) 512-3714. It is mandatory that all vendors submit two (2) samples of the toner cartridge they are proposing along with their proposals. Any vendor who fails to submit samples will automatically be disqualified. Samples must also be received on or before the closing date for proposals. Submit Proposals if mailed to: U.S. General Accounting Office, Acquisition Office Room 6B46, 441 G Street NW, Washington, DC 20548, Attn: Lourie A. Blount or (if handicarried) to U.S. General Accounting Office, Acquisition Management, c/o OGC Correspondence Control Team, 441 G Street NW, Washington D.C., Attn: Lourie A. Blount. Proposals may also be submitted by e-mail to blountl.gsc@gao.gov or powelld.gsc@gao.gov or faxed to (202) 512-2658. Bids should include the following information: (1) company name and address (2) telephone number and fax number, (3) company point of contact and e-mail address. V. Cost Proposals: The following fixed rates shall apply for payment purposes for the duration of the contract. Toner Cartridges Qty -- 3500 x Unit Price $_____________ = Total $________________. These items will be purchased over a five year period under a Blanket Purchase Agreement. Posted 05/03/00 (W-SN451000). (0124)

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