Department of the Air Force, Air Mobility Command, 437th CONS, 101 E. Hill Blvd, Charleston AFB, SC, 29404-5021

Q -- BREAST CANCER NURSE EDUCATOR SOL F38610-00-T-0015 DUE 051800 POC Joy Baity, Contract Specialist, Phone (843) 963-5168, Fax (843) 963-5183/2850, Email Joy.Baity@charleston.af.mil -- Shirley Blue, Contract Specialist, Phone (843) 963-5169, Fax (843) 963-5183, Email WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&ProjID=F38610-00-T-0-T-0 015&LocID=514. E-MAIL: Joy Baity, Joy.Baity@charleston.af.mil. This is a combined solicitation/synopsis for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Request for Quotations are being requested and a written solicitation will not be issued. Solicitation number F38610-00-T-0015 is a Request for Quotation. This solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 97-15. This procurement is 100% set-aside for small business concerns. The Standard Industrial Code (SIC) is 8059. The small business size standard is $5,000,000. The basic contract period is 1 Jun -- 30 Sep 00 with four (4) option years. The offeror shall provide as a response to this solicitation: (1) a resume detailing relevant training and experience; (2) a list of at least three recent references; and (3) a completed price list (Attachment 1), and a completed clause 52.212-3. Proposals may be submitted in hard copy or electronically, either through email, fax, or mail. Regardless of method of delivery, it is the offeror's responsibility to ensure receipt of the proposal by the time and date stated on the solicitation. SECTION 1 GENERAL 1.1. SCOPE OF WORK. The Contract Educator shall provide care at 437th Medical Group, Charleston Air Force Base, also referred to as the _medical treatment facility_ (MTF) herein. Applicant henceforward referred to, as Contract Educator or Health Care Educator shall provide all patient and professional staff education, consultations and reports. Educator implements DoD Health Care Initiatives such as the Breast Cancer Program. Work includes developing and monitoring programs, including administrative duties, education and counseling of medical staff and beneficiaries, database management, population monitoring, statistical analysis, epidemiological follow-up, and presenting proposals and results to professional staff. Oversees health care initiatives in a tri-serviceenvironment coordinating policies and programs with major commands and Department of Defense (DoD) Health Services Region 3 (HSR3). Serves on the Breast Cancer Regional Action Team including local MTF coordinators at other MTFs. Coordinates care of military beneficiaries with professional health care staff. Coordinates MTF and regional tracking and assessment programs. Tracks education and counseling, assessing program improvements and coordinating activities to assure optimum program effectiveness. Collects data to assure quality care and intervention. Conducts local military and community awareness programs to include marketing and presentations at public and professional meetings. Should be prepared for possible attendance at out-of-town meetings. Work hours should be flexible with a minimum of 24 and maximum 40 hours per week. Performance shall be according to the requirements contained in this performance of work statement (PWS) and current recognized national standards as established by the American Medical Association AMA), the Joint Commission on Accreditation of Healthcare Organization (JCAHO), and the American Health Association (AHA). 1.2. PERSONNEL. 1.2.1 AVAILABILITY. The Contract Health Care Educator shall be available on a weekly schedule designated by the overall MTF Breast Cancer Coordinator. Plans are for availability for 40 hours per week between the hours of 7:30 a.m. to 4:30 p.m., Monday through Friday, excluding federal holidays. Applicants desiring to work 30-40 hours per week may also apply. 1.2.2. DRESS CODE. Contract Health Care Educator personnel shall present a neat appearance and be easily recognized as a contract employee. They will comply with identification procedures required by their specific MTF. 1.2.3. ENGLISH LANGUAGE REQUIREMENT. Personnel shall read, understand, speak, and write English. 1.2.4. CONFLICT OF INTEREST. The Contract Health Care Educator shall not be a person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The Contractor shall not be any person who is an employee of the Department of Defense, either military or civilian, unless such person seeks and receives approval in accordance with DoD Directive 5500.7 and applicable service regulations. 1.2.5. REQUIREMENTS. 1.2.5.1. A copy of the proposed Contract Health Care Educator_s professional resume, accompanied by that individual_s sworn affidavit of the truthfulness of same, indicating experience, training, and technical expertise in the type of care to be rendered. 1.2.5.2. EDUCATION AND TRAINING REQUIREMENTS. Attendance required at Annual Breast Cancer Conference. Must also attend Primary Care Manager Breast Cancer training course. These training opportunities will be accomplished at first opportunity available utilizing Breast Cancer Initiative funds. 1.2.5.3. FORMAL EDUCATION. The applicant must hold a current license in the state they are employed in a health related field relevant to the Breast Cancer Program. 1.2.5.4. LICENSE/REGISTRATION. The applicant shall possess a current, valid, unrestricted license in their health field in the state they will be employed. 1.2.5.5. EXPERIENCE. The Contract Health Care Educator shall have provided health care Services or worked in an associated health care field a minimum of 12 months within the past 3 years. The applicant shall be knowledgeable of computer software applications to include word processing (i.e., Microsoft Word), presentation software (i.e., PowerPoint), spreadsheets and database experience (i.e., Excel, Access) and familiarity with CHCS, electronic mail and Internet access is required. Development of briefings and proficient presentation skills are required. 1.2.5.6. KNOWLEDGE REQUIRED. Ability to perform literature searches and supply research findings to health education programs. The applicant shall have expertise in public speaking and the ability to communicate effectively. 1.2.5.7. The Contracting Office shall submit only complete credentials applications for processing. A copy of initial applications shall be submitted to the MTF Health Care Integration Office. Incomplete applications (those that do not fully comply with the requirements) will not be accepted by the Government and will not be returned. Additionally, proposed applicants will be available for interview by the MTF during the application process. The Government reserves the right to limit the number of credential packages it will evaluate. 1.2.5.8. The Contract Health Care Educator shall be certified and remain current in Basic Life Support (BLS) coordinated through the MTF. Provided through space available service at MTF or at contractor cost. 1.3. DENIAL/TERMINATION of HEALTH CARE EDUCATOR. The MTF reserves the right to terminate the services of individual when: it is apparent that their job performance is below accepted standards, their patient management is deemed to be consistently substandard, they develop a record of unprofessional conduct, or when it is in the best interest of the Air Force and its beneficiaries. 1.4. HEALTH REQUIREMENTS. 1.4.1. The Contract Health Care Educator shall ensure that he/she is in compliance with preventive, prophylactic, and follow-up procedures, as well as infection control and employee health program procedures as applicable per local MTFs Employee Health Regulations. 1.4.2. Also, as a condition of employment, all contract personnel who will have exposure to blood or body fluids, or other potentially infectious materials, shall be offered Hepatitis B vaccine, or have documented proof of immunity to Hepatitis B infection IAW local MTF Employee Health Regulations. 1.4.3. Certification of current physical examination for each employee. The certification shall contain a signed statement by the examining physician stating that the applicant is free of any contagious diseases. Physical examination must be current as of 12 months prior to application for privileges. 1.5. HOURS OF OPERATION. 7:30 a.m. -- 4:30 p.m., Monday through Friday excluding federal Holidays, with the exception of necessary meetings that may occur after normal duty hours. 1.6. INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE. The Contract Care Educator shall provide and maintain adequate liability insurance coverage consistent with the risks associated with the performance of all services IAW requirements. 1.7. ORIENTATION. The Contract Health Care Educator shall participate in the MTF Orientation procedures for newly assigned personnel to include regulations specific to their professional specialty, MTF and Air Force policy and procedures.1.8. CONTINUING MEDICAL EDUCATION (CME) REQUIREMENTS. Health Care Educators registered or certified by national/medical associations shall continue to meet the minimum standards for CME to remain current as prescribed in applicable local regulations. CME shall be obtained at no additional cost to the Government and shall be reported to the MTFs overall Breast Cancer Coordinator annually on the first normal duty day in January for the previous calendar year. Periodic CME may be conducted at the MTF and will be available, at no cost, to any health care educator desiring to attend. SECTION 2 -- GOVERNMENT FURNISHED PROPERTY AND SERVICES 2.1. GENERAL. The Government will provide the following equipment, supplies, and services listed below: 2.2. EQUIPMENT. The educator shall have use of all available government equipment for performing services required by this contract. 2.3. FORMS. The MTF will provide required Government forms used in the performance of Services. 2.4. SUPPLIES. The MTF will provide supplies commonly used in the facility for the management of patients. Access to the Breast Cancer Program computers will be available. MTFs will provide workspace, desk, chair, and phone. SECTION 3 -- SPECIFIC TASKS 3.1. GENERAL. The contract Health Care Educator shall provide oversight of health care initiatives in a tri-service environment coordinating policies and programs with DoD HSR3. 3.2. PATIENT LISTS. Patient lists, no matter how developed shall be treated as confidential information. Information protected by Privacy Act & Freedom of Information Act, including but not limited to address and SSNs, shall not be disclosed or released in any way for any use outside the facility except in accordance with law and applicable regulations. 3.3. PATIENT SENSITIVITY. Contract Health Care Educator shall respect and maintain the basic rights of patients, demonstrating concern for personal dignity and human relationships. Educators receiving complaints validated by the MTFs COTR and Chief of Medical Staff, shall be subject to counseling and, depending on the nature and severity of the complaint, separation from performing services under this contract. 3.4. RELEASE OF MEDICAL INFORMATION. The contract Health Care Educator shall only release medical information obtained during the course of this contract to other MTF staff involved in the care and treatment of that individual patient. 3.5. COMMUNICATION. The contract Health Care Educator shall maintain open and professional communication with members of the MTF. Complaints validated by the MTFs overall Breast Cancer Coordinator and Chief of Medical Staff shall be reported in writing to the Contracting Office for action. Failure of the Contracting Office to correct validated complaints raised by the MTF staff will be considered a failure to perform. 3.6. PERFORMANCE EVALUATION MEETINGS. The overall MTF Breast Cancer Coordinator shall provide the contract Health Care Educator performance feedback at least semi-annually, and as often as deemed necessary. The contract educator may request a meeting with the Chief of Medical Staff when he/she deems such is necessary. APPLICABLE PUBLICATIONS AND FORMS. Publications and forms applicable to the performance work statement (PWS) are listed below. The Contractor is obligated to follow those publications. These publications are available in the MTF and maintained by the Government. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The contract Health Care Educator shall immediately implement those changes in publications, which result in a decrease or no change in the price of and notify the Contracting Officer (CO) in writing of such change. Should a decrease in contract price result, the Contractor shall provide a proposal within 30 days of receipt of the change by the Contractor. The CO and the contract Health Care Educator shall negotiate the change into the contract under the provisions of the contract clause entitled _changes_. Failure of the contract Health Care Educator to submit a price proposal within 30 days from receipt of the change shall entitle the Government to performance in accordance with such change at no increase in price. DoD Directive 5500.7, Standards of Conduct, Mar 87. CLINIC INFORMATION 1. Volume of Patients: The 437th Medical Group estimates that the number of Air Force beneficiaries in the Charleston AFB area is 25,700. Current TRICARE Prime enrollment is approximately 12,200 for FY00. 2. Average Patients per hour: Variable, however most patient visits are during normal duty hours and may be scheduled by appointment with the exception of those patients who may already be in the facility for a medical appointment and referred to as a _walk-in_. 3. Shift times/length of shift allowed: 0730-1630 Mon-Fri, flexible. 4. Who makes the schedule?: Contract Health Care Educator shall provide a tentative schedule for approval by Capt Singleton. 5. How far in advance is the schedule made?: 4 weeks. 6. What kind of flexibility does the contractor have with the schedule?: See #3 7. Are there on-call facilities?: No 8. Is there dictation available?: No 9. Who is in charge of the military clinic?: Lt Col Robert Manaker, MDOS Squadron Commander 10. Who does the provider report to at the clinic?: Capt Singleton 11. If the provider had a non-medical problem, who would he report it to?: Capt Singleton 12. If the provider had an administrative issue, who would he report it to?: Capt Singleton CLINIC DEPARTMENT SUPPORT: 1. Availability and Extentof Ancillary Support Services: Pharmacy, Radiology, and Laboratory elements comprise our Ancillary Services. These element_s primary mission is to support the Medical Operations, Aeromedical/Dental Squadrons. 2. Medical staff On-Call: NA 3. Clinic Specialties/Subspecialties: Family Practice Team, Pediatric Team, Flight Medicine Team. Behavioral Sciences Flight is comprised of: a counseling and guidance center, family advocacy program and substance abuse program. 4. Consultations from Medical Staff Members: Referrals for self breast exam education and requests for other patient related education may come from Medical Staff Members, patients or other sources. The provision at FAR 52.212-1, "Instructions to Offerors -- Commercial Items" is applicable to this solicitation. The provision at FAR 52.212-2 " Evaluation -- Commercial Items" is applicable to the solicitation and the blanks in (a) are completed as follows: price, technical capability, and past performance, with technical capability and past performance when combined being greater in importance than price. Offerors shall include with their offers a completed copy of the provision at FAR 52.212-3 "Offeror Representations and Certifications -- Commercial Items. FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items is applicable to this solicitation. FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items is applicable and the following clauses are checked: 52.222-21, "Prohibition of Segregated Facilities"; 52.222-26, "Equal Opportunity"; 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era"; 52.222-36, Affirmative Action for Workers with Disabilities"; 52.222-37, "Employment Reports on Disabled Veterans and Veterans of the Vietnam Era"; 52.232-33, "Payment by Electronic Funds Transfer -- Central Contractor Registration"; 52.222-42 -- "Statement of Equivalent Rates for Federal Hires" filled-in as follows: RegisteredNurse II, Specialist -- $18.30; and 52.222-43 -- "Fair Labor Standards Act -- Price Adjustment (Multiple Year and Option). FAR clauses 52.217-5, "Evaluation of Options"; 52.217-8, "Option to Extend Services", with the last sentence completed as follows: "within 15 days of expiration of the contract"; and 52.217-9 -- "Option to Extend the Term of the Contract", with paragraph (c) completed as follows: "52 months", are applicable to this solicitation. FAR clauses 52.232-18, "Availability of Funds"; and 52.219-6, "Total Small Business Set-Aside" are applicable. DFARS clause 252.204-7004, "Required Central Contractor Registration" (CCR) is applicable to this solicitation. The full text of these clauses may be assessed electronically at this address: http://farsite.hill.af.mil/. Responses to this RFQ must be received via email, fax, mail, or delivery, by May 18, 2000 no later than 4:30 PM Eastern Standard Time at the 437th Contracting Squadron, 101 E. Hill Blvd, Charleston AFB SC 29404-5021. Responses should be marked with the solicitation number and addressed to Joy Baity or Shirley Blue. Vendors not registered in the Central Contractor Registration (CCR) database prior to award will not be eligible for award. Vendors may register for CCR by calling 1-800-334-3414 or register on line at www.CCR2000.com. For more business opportunities visit web site http://www.selltoairforce.org. Additional opportunities can be found at web sites http://www.sba.gov; and http://437contracting.charleston.af.mil. For questions concerning this solicitation contact Joy Baity, Contract Specialist, 843-963-5168, fax 843-963-5183, or email joy.baity@charleston.af.mil. Points of Contact Joy Baity, Contract Specialist, 843-963-5168, fax 843-963-5183, email joy.baity@charleston.af.mil. Shirley Blue, Contracting Officer, 843-963-5169, fax 843-963-5183, email shirley.blue@charleston.af.mil. Email your questions to Joy Baity at joy.baity@charleston.af.mil. ATTACHMENT 1 PRICE LIST CLIN DESCRIPTION U/I # UNITS UNIT PRICE TOTAL 0001 Basic Contract Period HR 2080 __________ _______ 1 Jun 00-30 Sep 00 0002 1st Option Period HR 2080 __________ ________ 1 Oct 00-30 Sep 01 0003 2nd Option Period HR 2040 __________ ________ 1 Oct 01-30 Sep 02 0004 3rd Option Period HR 2080 __________ ________ 1 Oct 02-30 Sep 03 0005 4th Option Period HR 2080 __________ ________ 1 Oct 03-30 Sep 04 Total All CLINs ________ Note: Only actual quantities delivered or performed will be paid. Funds for quantities not delivered or performed will be deobligated by modification to the order. Posted 05/03/00 (D-SN450777). (0124)

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