U.S. Railroad Retirement Board, Purchasing Division, Room 1230, 844 North Rush St., Chicago, IL 60611-2092

70 -- FIXED ASSET MANAGEMENT INFORMATION SYSTEM SOL SOL2000-RFI-15 DUE 052600 POC Velinda Nix 312/751-3387 DESC: I. Background: The U.S. Railroad Retirement Board (RRB) presently manages its fixed assets using a subsystem of the Federal Financial System (FFS) by American Management Systems (AMS), Inc. The RRB currently manages about 8000 items nationwide on the FFS subsystem. II. Requirement: The RRB seek sources to provide a newly manufactured in current production replacement system to manage fixed assets. The fixed asset management system may be a mainframe or PC based application. The package(s) offered should have the characteristics and capabilities described below. Companies having the ability to furnish this software are requested to provide written notification (including the telephone number and name for a point of contact). III. A. Submission of proposed product. The written notification must contain detailed data about the software, price, whether the software runs on a Windows NT server or mainframe OS 390, and any opportunties to run the proposed product on-site or a trial/test basis. The notification should be sent to the processing office in this notice within 15 calendar days from the date of this synopsis. B. Performance Requirements. Interested parties shall provide information on how suggested products perform the following functions and exhibit the following characteristics: 1. Fields must be fully definable to fit the RRB's needs. The following fields are necessary to track assets: Unique ID, Bureau ID, Asset category, Product/model, Location, Organization (4 digit code), User name or usage, CPU type & speed, Manufacturer, Description, Serial Number, Date received, Maintenance/warranty timeframe, Maintenance/warranty details, PO number for maintenance contract, PO number for equipment, Purchase cost, Miscellaneous comments, Depreciation method, Useful life. 2. Automated data conversion must be provided from Paradox and Access databases, CICS/VSAM tables, IDMS database files, any flat files currently used by the RRB, and other relational databases. 3. Duplicate entry edit checks shall be present for data in all key fields. 4. Automatic asset depreciation calculations must be present and user configurable. 5. Interfaces with RRB's external systems (VSAM files and flat files) must be present or easily created. 6. The system shall support many types of assets such as leasehold improvements, software, equipment, and capital assets based on a dollar threshold value. 7. The system shall interface with bar code reading "scanner" systems (code 39) to improve accuracy and speed in inventory control. 8. System generated menu for the initial entry and as documents are added, changed or deleted. 9. Access to view documents can be limited to authorized users or groups. 10. The product shall allow for future expansion. 11. The system must be compatible with the attached lists of RRB hardware and software. 12. Full ad-hoc reporting capabilities shall be present. II. C. CONTRACTOR/CONTRACT INFORMATION Interested parties shall provide this information of offered products as applicable. 1. GSA Contract No. 2. Government Wide Acquisition Contract or (GWAC)**, Agency, Contract Number **Provide copy of GSA or GWAC terms and conditions, price schedule, etc., with submission. III. Additional RRB Systems Information Available. Upon written request, the RRB will provide a document detailing the current software and hardware in use at the RRB. Requests may be submitted to the address identified above or faxed to 312/751-4923. No telephone calls will be accepted. RRB does not intend to award a contract on the basis of this request or to pay for the information solicited. THIS IS NOT A SOLICITATION FOR OFFERS OR BIDS. The RRB shall not transmit acknowledgment of receipt of vendor submissions. Posted 05/04/00 (W-SN451578). (0125)

Loren Data Corp. http://www.ld.com (SYN# 0310 20000508\70-0005.SOL)