Commander, HQ USAINSCOM, Attn: IAPC-DOC, 8825 Beulah Street, Fort Belvoir, VA 22060-5246

D -- RECORDS MANAGEMENT SYSTEM CAPABILITY, MIGRATION OF DATA SOL DASC01-00-P-0050 DUE 051600 POC Lauri Balcom -- email -- ldbalco@vulcan.belvoir.army.mil E-MAIL: click here to contact the Contract Specialist via, ldbalco@vulcan.belvoir.army.mil. This is a combined synopsis/solicitation for commercial items and services prepared in accordance with Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quote (RFQ). The solicitation document incorporates provisions and clauses that are those in effect through Federal Acquisition Circular 90-45. The requirement encompasses the effort described in the following work statement: Statement of Work The Office of Deputy Chief of Staff for Intelligence (ODSCINT) Records Management System Capability 1.0 Background The ODSCINT, Networking Division (DAMI-IM) (located in Crystal City, Virginia) has a requirement to migrate 7GB of critical operational data from a non-Y2K compliant Electronic Filing System (EFS), currently a DEC Station 5000 server running a DEC Ultrix operating system with Excalibur 3.7.2, to an upgraded solution that meets the Y2K certification requirements in Army Regulation 24-400-2. The regulation requires a certified Records Management System and Y2K compliant EFS in accordance with DoD 5015.2. 2.0 Objective The objective is to provide the ODSCINT, Networking Division a Y2K compliant solution for the migration of 7GB of critical operational data from a non-Y2K compliant EFS allowing the continued capability to control, organize, access, and share vital corporate information quickly, easily, and accurately. Additionally, the contractor shall provide desk-side training. The ODSCINT has determined this objective can be best met by utilizing the following software: Kofax ASCENT Capture V3.0 (unlimited), Excalibur RetrievalWare, and PC DOCS Document Management products -- PC DOCS Open System, PC DOCS Imaging, and PC DOCS RM. 3.0 Government Furnished Property (GFE) To facilitate contract performance, the following items shall be provided as GFE: Excalibur RetrievalWare software MS SQL Server Y2K Compliant Server; Dell Power Edge 4300 redundant base (600MhZ Processor with 512 Cache, MS-NT 4.0) Four (4) Fujitsu 3096 GX Scanners with Cables Internet Information Server (ISS), web interface software 4.0 Period of Performance and Implementation/Migration/Training Schedule The anticipated period of performance for this effort is 6 months from the date of contract award. The contractor shall be required to coordinate the software implementation and data migration schedule with the ODSCINT Network Division Chief; however, the data migration shall be successfully completed no later than 150 days after contract award and the required training shall occur within 170 days of contract award. 4.1 Place of Performance The software implementation and data migration will take place at the ODSCINT offices in Crystal City, Virginia. 4.2 Security The contractor performing this effort will be required to have a TOP SECRET facility clearance with SECRET safeguarding capability. All contractor personnel performing on this contract effort must possess SECRET clearances. 4.3 Tasks 4.3.1 The contractor shall install and configure the Excalibur RetreivalWare on the Y2K compliant Dell Power Edge 4300 Server (GFE) and migrate the 7GB of data to the RetrievalWare Fileroom. The contractor shall install and configure the web interface, Internet Information Server (ISS), MS SQL Server (as necessary) and shall create and modify the SQL Server database in order to successfully accomplish the data migration. The migrated data shall be available for integration into the PC DOCS Document Manager. The contractor shall document the installation procedures during implementation. 4.3.2 The contractor shall procure, install, configure and customize the PC DOCS Document Management products on the Dell Power Edge 4300 server. 4.3.2.1 Performance of this task will require the contractor to meet with ODSCINT personnel to determine, understand and document the DSCINT document management requirements. The contractor shall coordinate with DSCINT personnel to develop a record management file plan and shall develop an electronic template based on the file plan. The contractor shall: install, configure and customize the PC DOCS Open System software; shall configure the SQL Server database; shall customize the PC DOCS Open System with additional meta data fields, as required; shall install and configure approximately 15 user stations and PC DOCS user accounts; install and configure the PC DOCS Imaging software and shall procure, install, integrate and test the Kofax ASCENT Capture software associated with the scanner to ensure full integration with the network; install, configure and customize the PC DOCS RM software to customer requirements; migrate the RetrievalWare Fileroom data into PC DOCS; and develop a PC DOCS system usage quick reference guide as well as system installation and configuration documentation covering any default options changed during the installation/configuration process. 4.3.3 The contractor shall integrate the PC DOCS environment with the RetrievalWare system. 4.3.3.1 Performance of this task will require the contractor to meet with ODSCINT personnel to define and document the requirements for integration of Excablibur RetrievalWare into the PC DOCS Document Management products. The contractor shall: define the number of RetrievalWare libraries, the criteria for placing the documents in the RetrievalWare libraries, and the requirements for RetrievalWare indexing, field searching, and hit list fields; define the requirements for DOCS RM integration from the RetrievalWare system; create the RetrievalWare libraries; configure the libraries and the associated metadata fields; create the RetrievalWare system; configure the system for indexing each library; and configure the system for searching each library; link the PC DOCS tables and columns to the RetrievalWare libraries; generate the SQL database triggers needed to maintain data synchronization; add the search fields to the RetrievalWare web search interface; extend theRetrievalWare hit list processing to include the PC DOCS metadata information; develop and test the customized interface; document the PC DOCS and RetrievalWare integration focusing on modifications and changes derived from the defaults; develop a RetrievalWare usage quick reference guide focused on using RetrievalWare to search the PC DOCS repositories; and develop a user quick reference guide. 4.3.4 The contractor shall provide a one-day desk-side training session for 15 users. 4.3.4.1 Performance of this task will require the contractor to meet with the ODCSINT Record Management Administrator to review the documentation on the PC DOCS configuration. The contractor shall meet with the ODCSINT's Database Administrator and Web Master to familiarize them with making additional changes to the customized interface as the need occurs. The contractor shall: review the RetrievalWare System Installation Guide with the ODCSINT's Record Management Administrator; and train selected users on customizing the PC DOCS Open System by filling out profiles, working with integrated and non-integrated applications, efficiently searching for documents and creating quick searches, checking documents in and out, mailing documents, creating projects, creating new versions and sub-versions of the documents, and overall management and usage of the new system. 4.4 Deliverables RetrievalWare system installation guide (referenced in paragraph 4.3.1); Detailed analysis for the Document Management and Records Management requirements (referenced in paragraph 4.3.2.1); PC DOCS System Usage Quick Reference Guide (referenced in paragraph 4.3.2.1); System installation and configuration documentation showing deviations from default settings (referenced in paragraph 4.3.2.1); minutes from the meeting with the ODCSINT's staff (referenced in paragraph 4.3.3.1); installation and configuration documentation showing deviations from default settings and changes for integration of products (referenced in paragraph 4.3.3.1); RetrievalWare Usage Quick Reference Guide (referenced in paragraph 4.3.3.1); Quick User Reference Guide (referenced in paragraph 4.3.3.1); and One-day desk-side training session for 15 users (referenced in paragraph 4.3.4). The following FAR provisions and clauses apply to this solicitation: 52.252-1, Solicitation Provisions Incorporated by Reference (Jun 1988); 52.252-2, Clauses Incorporated by Reference (Feb 1998); 52.212-1, Instructions to Offerors -- Commercial Items (Jun 1988); 52.212-3, Offeror Representations and Certifications -- Commercial Items (Oct 1995)(NOTE: For 52.212-3, the offeror must provide written representations and certifications); 52.212-4, Contract Terms and Conditions -- Commercial Items (May 1999); 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (May 1999) [to include the following applicable subclauses: 52.222-26 -- Equal Opportunity (E.O. 11246); 52.222-35 -- Affirmative Action for Special Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212); 52.222-36 -- Affirmative Action for Workers with Disabilities (29 U.S.C. 793); 52.222-37 -- Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212); and 52.232-33 -- Payment by Electronic Funds Transfer -- Central Contractor Registration (31 U.S.C. 3332)]; and 52.233-3, Protest After Award (Aug 1996). The following DFARS provision applies: 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Applicable to Defense Acquisitions or Commercial Items (Sep 1999) [to include the following applicable subclause: 252.225-7036 -- Buy American Act-North American Free Trade Agreement Implementation Act-Balance of Payment Program (41 U.S.C. 10a-10d and 19 U.S.C. 3301 note)]. Responsible interested parties may identify their interest and capability to respond to the requirement or submit a quote by fax to (703)806-1156 or by mail to the U.S. Army Intelligence and Security Command, Attn: IAPC-DOC (Lauri Balcom), 8825 Beulah Street, Ft Belvoir, VA 22060-5246. The government will consider all quotes received by 1:00pm EST, 16 May 2000. Posted 05/08/00 (W-SN452499). (0129)

Loren Data Corp. http://www.ld.com (SYN# 0023 20000510\D-0002.SOL)