U.S. Dept. Of HUD, Ofc. of Procurement & Contracts, Admin. Support Div. (ARCA), 451 7th St., Sw, Rm. 5266, Washington, DC 20410-3000

99 -- HOTEL ACCOMMODATIONS AND MEETING SPACE SOL ACCOMODATIONS DUE 060500 POC Catherine B. Pinkney, Purchasing Agent, (202) 708-0614 EXT. 7125 WEB: CLICK HERE TO DOWNLOAD THE SOLICITATION FROM THE HUD, http://www.hud.gov/cts/ctsoprty.html. E-MAIL: CLICK HERE TO CONTACT CATHERINE B. PINKNEY, CATHERINE_B._PINKNEY@HUD.GOV. The Department of Housing and Urban Development (HUD) has a requirement for hotel accomodations and meeting space in accordance with the following Statement of Work for its' "Staffing 2000 Orientation." This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6. Solicitation "Accommodations" is issued as a Request for Quotations (RFQ). This announcement consitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Therefore, the following clauses apply: 52.212-1; Instructions to Offerors, 52.212.2; Evaluation-Commercial Items, 52.212-3: Offeror Representations and Certification-Commercial Items, 5212-4; Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items. This acquisition is unrestricted (open to both large and small business concerns). This is a firm-fixed price acquisition. All proposals are to be hand delivered or express mailed to the followingaddress no later than 2:00pm., Eastern Standard Time (EST) June 5, 2000, to: Department of Housing and Urban Development, 451 7th St., SW., Room 5266, Attention: Catherine B. Pinkney (202) 708-0614 ext. 7125. STATEMENT OF WORK: (logistical Requirements) One (1) three day orientation (may be reducted to two days event) session involving an estimated 500 attendees (may change by five (5) percent) with approximately 450 lodging at the contracted site. Session may occur during one of the last three weeks of July 2000 or the first two weeks in August 2000. (1) Accessibility-Facility must be in compliance with the Uniform Federal Accessibility Standards. (2) Location-Facility must be located within a 30 minute ride via metrorail from the L'Enfant Plaza Metrorail station and no more than five block walk frin the nearest Metrorail station. (3) Loding Accommodations: Up to 450 single accommodation rooms (may change by five (5) percent) must be available each day and the daily rate may not exceed the authorized lodging rate for the Washington, DC., area. rooms must be traditionally equipped with private bath with shower and bath tub (or combined) double size or large beds, dresser, desk, table, chairs, telephone (touch-tone with light message, voice mail, TV (color) AM/FM clock radio, reading lamps, glasses, closet space, individually controlled heating/air conditioning and receive daily mail and linen service. Facility must have non-smoking, smoking and handicapped accessible sleeping rooms available. (4) Meeting Rooms-Two (2) large meeting rooms with; (1) one accommodating an estimated 500 attendees and available to HUD 24 hours per day for the duration of the event and (2) the second accommodating 250 attendees available only one day and the specific date to be determined prior to the event; and eight (8) smaller breakout rooms as follows which will be needed only one day to be determined prior to the event: Two breakout rooms accommodating up to 70 participants, Three (3) breakout rooms accommodating up to 50 participants and three (3) breakout rooms accommodating up to 30 participants. One (1) room (possibly a suite) for use as a staging area or consultations. One (1) room for use as office space to accommodate 15 people. One (1) room for use as a computer, fax and copier room to accommodate 5 computers, 1 fax and 1 copier. Water at each table in meeting rooms with refills during breaks and lunch. Morning and afternoon breaks with refreshments available, e.g., coffee and tea in the morning and sodas in the afternoon. Room dimensions to accommodate the number of participants above should facilitate various room arrangements as follows: (1) classroom style with seating of two per table. (tables 18 inches wide and 6 feet long); 2) Rounds with seating for 10 per table (6 foot round tables) and/or 3 U-shaped for breakout rooms. There must be no columns in the meeting rooms which obstruct a participant's view and there must be no mirrors in the meeting rooms. AUDIO VISUAL: Facility must have state of the art audio/visual equipment available, e.g., projectors for use with laptops in making Powerpoint presentation; sound system with lapel microphones, wireless hand held microphones, table top microphones and podiums with microphones; small to largescreens and various other kinds of audio/visual equipment with staff available to service equipment throughout the orientation schedule. The specific equipment for this event will be determined later. A listing must be provided reflectin all equipment available and the daily charge for each equipment item. MEALS: THE COST OF MEALS IN TO BE COMPUTER IN THE COST FOR MEETING SPACE. THIS IS A NECESSITY!! Facility should be capable of providing three meals per day (breakfast, lunch and dinner) with two(2) meals per day (breakfast and lunch served for all estimated 500 attendees within one hours. Meals may be served buffet style or requested by attendeess based on menu selections. The facility must be located within a five minute walking distance of restaurants other than its own. Meals should offer a variety of high quality foods and the facility must be capable of providing, when requested, special dietary or religious meals. OTHER REQUIREMENTS: There should be a registration room on Monday from 10am -- 10pm. EVALUATION CRITERIA: Technical proposals will be evaluated on: a) Quality of facility as indicated by at least, a 3-star/diamond rating by the American Automobile Association 9AAA) or comparable entity that rates hotels, etc., b) Ability to meet quantitative requirements, e.g, lodging accommodations, meeting rooms, etc.; c) accessibility and d)location in relation to the HUd Headquarters Building/L'Enfant Plaza Metrorail Station. On-site visits will be conducted as part of the overall evaluation process. Single accommodation rooms: 450 @ $_______ X 3 days=$__________ Meeting Rooms: 500 attendees 1 @ $_______ X 3 days=$__________ 250 attendees 1 @ $_______ X 1 day Suite: 1 @ $_______ X 3 days Office Space: 1 @ $_______ X 3 days Computer Room 1 @ $_______ X 3 days THE COST PROPOSAL WILL BE CONSIDERED SECONDARY TO THE EVALUATION CRITIRIA. SHOULD ALL FACTORS BE EQUAL, COST WILL BE THE DECIDING FACTOR. Posted 05/19/00 (W-SN456586). (0140)

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