FISC Norfolk Acq Group, Hampton Roads Detachment, 1968 Gilbert St., Suite 600, Norfolk, VA 23511-3392

X -- HOTEL/MOTEL/INN ROOMS SOL N00189-00-T-H368 DUE 060500 POC Dawn Sunkins, Code 202B6, (757) 443 1423 or FAX (757) 443 1424 E-MAIL: Rooms, dawn_sunkins@nor.fisc.navy.mil. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This acquisition has a 10% evaluation preference for HUBZone Small Business Concerns. Standard Industrial Code (SIC) is 7011. Request for Quotes are hereby requested under RFQ N00189-00-T-H368. This RFQ incorporates provisions and clauses that are in effect through Federal Acquisition Circular 97-17. FISC Hampton Roads, Acquisition Department, intends to purchase using FAR subpart 13.5 test program and simplified acquisition procedures, the following item: Lot 1 Rooms Item 0001 224 Room Days (Room Days = number of rooms times the number of days), Cost Per Night $_________, Total Cost $ ___________. Schedule for Item 0001, required rooms dates and number of rooms: 6/19/00-6/20/00 7 rooms;6/21/00-6/26/00 13 rooms; 6/27/00-6/29/00 14 rooms; 6/30/00-7/09/00 7 rooms and 7/10/00-7/13/00 5 rooms. Lot 2 Rooms Item 0002 878 Room Days (Room Days = number of rooms times the number of days), Cost Per Night $_________, Total Cost $ ___________. Schedule for Item 0002, required rooms dates and number of rooms: 7/30/00-8/01/00 10 rooms; 8/02/00-8/08/00 11 rooms; 8/09/00-8/14/00 14 rooms; 8/15/00-8/17/00 19 rooms; 8/18/00-8/23/00 15 rooms; 8/24/00-9/05/00 12 rooms; 9/06/00-9/17/00 18 rooms; 9/18/00-9/24/00 16 rooms; 9/25/00-9/28/00 11 rooms and 9/29/01-10/01/00 4 rooms. The minimum size living area of the rooms shall be 300 Square Feet, excluding the bathroom/facilities area, balconies and closets. The rooms shall provide "Quality of Life", sanitary living conditions. The rooms minimum furnishing shall include one double bed, two pillows, one blanket, one bedspread, one full dresser, one comfortable chair, closet or clothes hanging space, a table or desk suitable for writing, adequate lighting such as one large overhead light and a table lamp. The rooms shall include a private bath with shower, tub, toilet and sink, anti-slip tub/mats, a shelf/shelves for toiletries and continuous hot water with adequate pressure (20-30 PSI). The private bath shall be free of rust, cracks in the porcelain and the surrounding area, and its ceiling shall be free of damage (cracks, breaks) and it shall have one grounded outlet located in the sink area. The rooms shall be carpeted and the carpet shall be free of insects and dirt. The carpet in the rooms shall be shampooed at least every 2 months or less and vacuumed by daily housekeeping services as required. The rooms shall have a clean, sanitary odor. Smoking and Non-smoking rooms shall be available. The rooms shall have a color TV, at least 19 inches, in operating condition with remote control. The rooms shall have independently occupant controlled air conditioning and heat units in good working order available year round. In the rooms, all units shall be securely attached to the wall or floor, be clean and electrically safe and inspected on a regular basis. In the rooms with wall units there shall not be any draft/gap in the surrounding areas where the unit is installed. The doors shall have chain locks or dead bolts which shall be securely fastened to the wall/door frame. At a minimum, the linen in the rooms shall be changed twice a week or upon each change of occupancy, whichever comes first. The bedspreads and blankets shall be laundered on a weekly basis or upon each change of occupancy, whichever comes first. Clean towels (to include but not limited to: 2 Bath Towels, 2 Hand Towels and 2 Face Cloths) shall be provided daily and there shall be daily maid housekeeping service. The rooms shall be dusted on a regular basis or as needed. The motel/hotel/inn shall have twenty-four (24) hour telephone service with local calls free of charge; daily mail service; desk service with an answering system or service to relay telephone messages to PNS personnel; laundromat (washers and dryers) on premises or laundry service or laundromat available within a 1/2 mile walking distance; ice machine on premises in operating condition; adequate, lighted, safe parking; location of the motel/hotel/inn shall be within 10 miles traveling the main routes to the front entrance of the Norfolk Naval Shipyard, Portsmouth, VA. The motel/hotel/inn check-in time shall be no later than 2:00 PM although arrivals may be staggered due to flights. There shall be only one person (Portsmouth Employee) assigned to a room and access shall be afforded to all hotel facilities as regular guests to include but not limited to gyms, pools, restaurants, lounges, etc. Portsmouth Employees shall be provided all accommodations as the general public to include continental breakfast, coffee etc. This contract shall be exempt from all sales taxes and the tax exempt number is 02-83-0038K. All changes to the terms and conditions of the contract shall be made with concurrence of Code 535.VC, Portsmouth Naval Shipyard and by a written modification only. All rooms shall be essentially identical. No gratitude in the form of room upgrades will be permitted. If an overbooking by a hotel/motel/inn occurs, upgrades are allowed on a temporary basis. All rooms shall require a separate kitchen area with stove/oven/cooktop, pots, pans, dinnerware and utensils. A separate sink for "kitchen" purposes other than the sink for the bathroom/facilities area. All rooms occupied by PNS personnel require a microwave and a refrigerator not less than 3 CU FT with Freezer to be .2 CU FT or larger for a total of 3.2 CU FT or larger. All rooms require a coffee maker. All rooms shall have a smoke detector/sprinkler system in operating condition. A current fire inspection certificate shall be posted. All electrical outlets shall be in place and firmly attached to the wall. All rooms shall have a minimum of three grounded outlets. Extension cords shall not be used. Inspection and acceptance of the motel/hotel/inn rooms will be performed by the Contract Specialist/Beach Administrator/Project Superintendent (if required). Mail invoices to Norma Knight, Code 338.01, Portsmouth Naval Shipyard, Portsmouth, NH 03804-5000. Invoices will be paid upon receipt. All motel contracts are NET 15 DAYS. Invoices will be forwarded by the PNS Administrator for payment to the Disbursing Officer, Code 612.6, Portsmouth NH 03804-5000 and paid on a bimonthly basis. Invoices shall be verified by the Beach Administrator and shall be prepared and submitted in quadruplicate unless otherwise specified. Invoices shall contain the following information: Contract Number, Invoice Date, Description, Breakdown of the daily schedule (Date, Number of Rooms Per Day, Price Per Room, Amount for the Individual Day, Payment Terms and Company Name). The PNS Administrator reserves the right to sell back rooms not being utilized by PNS personnel with 48 hours advanced notice to the contracted Motel. The contracted motel cannot utilize these rooms with other customers other than PNS Personnel IF the Government is paying forthem. The contracted motel shall be required to provide room numbers and room keys to the PNS Administrator in the event of vacant rooms being paid for by the Government. The contracted motel must make it known to the PNS Beach Administrator when vacant rooms are available under the contract, prior to accepting additional room days. Do not invoice for additional rooms until modifications have been signed and returned to Code 612.6. Invoices must match individual modifications. Vendor shall maintain for 3 years after final payment, backup data to their invoices which will include on a daily basis: Date, Employees Name and Room Number, Number of Contracted Rooms not occupied with Room Number and Total House Occupancy. The Vendor shall also maintain original night audit reports, original folio's of all hotel registrants during the contract time period, original guest ledgers including daily room revenue reports and financial reports to support daily revenue. Portsmouth Employees assigned to each motel are responsible for all expenses incurred beyond the scope of the contract, i.e., long distance phone calls, room services, damages, pets and dependents. The Government is responsible for the accommodations of the PNS Employee only. Should the motel agree to provide additional services, the basis thereof and charges for such services are strictly between the motel and the PNS Employee. These are mandatory requirements. There are absolutely no exceptions. The following FAR provisions and clauses apply to this solicitation and are incorporated by reference: FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns. FAR 52.212-1 Instructions to Offerors-Commercial and FAR 52.212-2 Evaluation-Commercial Items. Offerors shall include a completed copy of the provision at FAR 52.212-3 Offeror Representations and Certifications-Commercial Items, with its offer. Clause FAR 52.212-4 Contract Term and Conditions Required to Implement Statues and Executive Orders-Commercial Items applies to this acquisition. All offers are due no later than 4:00 P.M. Eastern Standard Time on 05 June 2000. Selection of an offer for award will be based on (i) a site visit and facility evaluation, if necessary, by the government prior to award, (ii) Price and (iii) Past Performance. Technical and past performance, when combined, are slightly more important than price. The government reserves the right to award to other than the lowest price offeror. Interested parties shall request a copy of the Performance Risk Assessment Questionnaire. At a minimum, offerors should provide this office with the following: a price proposal on letterhead or a SF 1449 for the requested items; include unit price, extended price and total price proposed. Include prompt payment terms, remittance address, CAGE Code and Duns & Bradstreet identification number, product/service description, a commercial price list for each item offered, a completed copy of FAR 52.212-3, Offeror Representations and Certifications-Commercial Items and the Performance Risk Assessment Questionnaire . All offers shall be sent to Fleet Industrial Supply Center, Acquisition Group, 1968 Gilbert St., Ste. 600, Norfolk, VA 23511, Attn: Dawn Sunkins-Code 202B6, 757-443-1423 or fax 757-443-1424. Faxed responses are acceptable, reference solicitation N00189-00-T-H368. Posted 05/24/00 (W-SN458128). (0145)

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