Department of the Treasury, Office of Thrift Supervision (OTS), Procurement and Administrative Services, 1700 G Street, N.W., 3rd Floor, Washington, DC, 20552

X -- HOTEL OR CONFERENCE CENTER FACILITY SOL RFQ-TOT-00157 DUE 062200 POC Douglas Mason, Sr. Contract Specialist, Phone (202) 906-7624, Fax (202) 906-5648, Email douglas.mason@ots.treas.gov WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&ProjID=RFQ-TOT-00157 &LocID=1767. E-MAIL: Douglas Mason, douglas.mason@ots.treas.gov. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format of FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the ONLY solicitation. QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. This Request for Quotation, RFQ-TOT-00157, incorporates provisions and clauses in effect through Federal Acquisition Circular 97-17. The associated SIC is 7011 and the business size standard is $5.M. OTS will use the test program under the Simplified Acquisition Procedures to award this contract. The Office of Thrift Supervision (OTS) regulates and supervises the nation_s thrift industry to ensure the safety and soundness of thrift institutions. In the furtherance of its supervisory and regulatory mission, OTS conducts various conferences for the thrift industry. To that end, the OTS intends to conduct a two (2) day conference for an estimated 500-600 attendees in mid to late March or early April 2001. To accomplish this, the OTS has a need for lodging and meeting space to accommodate the conference participants, up to 100 of which will be Federal employees requiring a government rate for lodging. Quotes will only be accepted from hotels or conference centers large enough to accommodate all lodging and functions pertaining to the conference. The conference and lodging must be housed in the same facility. The Contractor_s facility must be located in the downtown metropolitan area and within a reasonable proximity (i.e., within 30 minutes) to an airport that has multiple flights daily by major airlines. The hotel or conference center and airport must be in one of the following locations: Dallas, Texas; New Orleans, Louisiana; Washington, DC; Atlanta, Georgia; Miami, Florida; or Orlando, Florida. The Contractor must be able to provide lodging for all attendees, on-site meals, a general session room (theater set-up) to accommodate an estimated 500-600 attendees, three additional breakout rooms (classroom set-up) to accommodate up to 150 people each, and a reception facility and separate dining facilities for an estimated 500-600 attendees for the length of the conference. The hotel or conference center_s facility shall provide individual sleeping rooms for two nights; an evening reception that accommodates up to 600 people; two meals per day (breakfast and lunch); two daily coffee breaks; meeting rooms with on-site audio/video capability and equipment; and business center services. The hotel or conference shall have a parking facility. The hotel or conference center shall provide one (1) complimentary room night for each 50 paid room nights actually utilized on a cumulative basis. Complimentary rooms shall be credited to the OTS. OTS will exercise its right to inspect the facility, so the hotel shall provide to OTS three (3) complimentary rooms for one night for the on-site visit. Mandatory Requirements _ a) hotel or conference center must comply with the Hotel/Motel Fire Safety Act of 1990, 15 U.S. C. 2201 (PL 101-391) and b) must comply with the Americans with Disabilities Act, 42 U.S.C. Section 12101 et. seq. (ADA). The facility must have one of the following quality ratings: First class or higher per the Official Hotel Guide; Three crowns or higher per the OAG Business Travel Planner; or Three diamonds or higher per AAA. All prices provided shall be fixed and shall be broken-down to reflect: the price per room per night; the fees for use of the general session and breakout rooms; meals; reception; daily coffee breaks; and a/v equipment and any other applicable charges. Up to 100 rooms must be priced at the Government_s rate and specified as such. Interested parties should submit as a part of their quotation _ 1) informational literature on the hotel or conference center and the services offered; 2) confirmation of its overall quality rating; 3) past performance information; and 4) price. Evaluation of quotations -- OTS will use the following factors to evaluate quotations: Technical Capability -hotel or conference center_s quality rating, its proximity to an airport with multiple daily flights, and its ability to accommodate the conference and lodging during the required time frame (availability in mid to late March is preferable); Past Performance _ How well the hotel or conference center performed in accommodating conferences of a similar size, its commitment to customer service based on its reputation for demonstrating concern for its customers; and Price _ The total price for the conference. OTS intends to make an award on a best-value basis. Offerors must also submit with their quotation, in accordance with FAR 52.212-3, a signed Offeror Representations and Certifications _ Commercial Items. This certification can be downloaded from www.arnet.gov/far at Part 52. Additionally, the following FAR provisions are applicable: 52.212-1, Instructions to Offerors _ Commercial; 52.212 -2, Evaluation _ Commercial Items; 52.212-4, Contract Terms and Conditions _ Commercial Items; and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders _ Commercial Items. Any amendments to this solicitation will be posted at www.eps.gov/ under the Department of Treasury_s heading. Quotations are due at the following address by 3:00PM, local time, on June 22, 2000. Mail/Delivery to Office of Thrift Supervision, Procurement Management, 1700 G Street, NW _ Attn: Douglas Mason, Washington, DC 20552. Electronic or faxed quotes WILL NOT be Posted 06/01/00 (D-SN460648). (0153)

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