NASA/Goddard Space Flight Center, NASA Headquarters Acquisition Branch, Code 210.H, Greenbelt, MD 20771

L -- EXHIBIT SUPPORT SERVICES FOR NASA HEADQUARTERS SOL W-10-03863 DUE 062300 POC Jennifer D Perez, Contract Specialist, Phone (301) 286-8150, Fax (301) 286-0357, Email Jennifer.D.Perez.1@gsfc.nasa.gov WEB: Click here for the latest information about this notice, http://nais.msfc.nasa.gov/cgi-bin/EPS/bizops.cgi?gr=D&pin=04#W-10-0386 3. E-MAIL: Jennifer D Perez, Jennifer.D.Perez.1@gsfc.nasa.gov. NASA/HQ plans to issue a Request for Quote (RFQ) to provide exibit support services required to support the Office of Public Affairs, Public Services Division, and other Headquarters program offices. Headquarters Exhibit Support The Office of Public Affairs, Public Services Division needs a contractor to support exhibit operations for the Office of Public Affairs, and other Headquarters program offices by providing transportation, installation, staffing, dismantling and storage of exhibits. This requirement, which does not include production of exhibits, includes the following services: Exhibit Operations Support The Contractor shall provide exhibit operations support including, but not limited to the following activities: a. Provide installation and dismantling services for exhibits and models at the White House, Capitol Hill, National Mall, including domestic exhibitions, conventions, trade shows, (approx. twelve venues required) . Some of these services will be conducted after hours or on Saturdays.Contractor must be able to provide quick turn around for tasks resulting from last minute requests. b. Coordinate with exhibition organizers and a participating NASA program office to negotiate and obtain rental or free exhibit space, rental furniture, carpeting; arrange show services such as: electrical hook-ups, special rigging, cleaning service, security, HVAC, drayage service and set-up labor. c. Provide floor plans showing layouts of exhibits in exhibition halls including elevation views showing placement of all the various exhibit elements. Exhibit Staffing: The Contractor shall: a. Staff the exhibits during the hours of the exhibition with an individual(s) who projects a friendly welcoming demeanor and is prepared to address visitor's general questions about NASA. (Approx. four venues required) Exhibit Storage The Contractor shall: a. Provide storage facilities to safeguard and manage the storage of NASA exhibit models, exhibit publications and other exhibit-related material adequately protecting themfrom damage or loss. (250 sq. ft. required) b. Inspect exhibits and make necessary repairs prior to delivery or shipment. Receive and inspect the exhibits after each event. c. Provide security for and maintain a current file of all items being stored and provide pick-up and delivery service at NASA. Exhibit Transportation The Contractor shall: a. Pick-up and transport models and/or exhibits stored at the GSFC storage facility, the NASA HQ building or the Contractor's storage facility. b. Provide shipping and drayage services, negotiating the most favorable rates to the Government for transportation of NASA exhibits from the Contractor's facility and to exhibition sites outside of the local Washington, DC area and return (approx. twelve shipments per year); and express delivery or courier service of working documents, artwork, and audio visual cassettes as required. (Approx. twelve required) c. Provide the following for foreign shipments: Export Declaration, Commercial Invoice, Certificate of Registration, Certificate of Origin, Bill of Lading, Carnet, Export License, Airway Bill and Shipper's Letter of Instructions. Miscellaneous Services: The Contractor shall: a. Repair minor damage to models damaged in shipment or handling. b. Provide unique signage as required for specific events. c. Rent equipment such as portable electrical generators, audio visual equipment or other equipment necessary to accomplish the work. May 23, 2000 These are the labor categories and percentage of the services that we anticipate needing for the execution of the contract: -- Exhibit support coordinator -- 15% (hourly rate) -- Exhibit set-up and dismantling specialist -- 60% (hourly rate) -- Exhibit staffer -- 15% (hourly rate) -- Warehouse manager -- 5% (hourly rate) -- Exhibit repair/graphics specialist -- 5% (monthly rate per cubic foot) -- Transportation Unit Costs This procurement is being conducted under the Simplified Acquisition Procedures (SAP). The anticipated release date of RFQ W-10-03863 ison or about 06/05/2000 with an anticipated quote due date of on or about 06/23/2000. All qualified responsible sources may submit a quote which shall be considered by the agency. An ombudsman has been appointed -- See Internet Note "B". The solicitation and any documents related to this procurement will be available over the Internet. These documents will be in Microsoft Office Suite (Word 6.0, Excel 5.0, or PowerPoint 4.0) format and will reside on a World Wide Web (WWW) server, which may be accessed using a WWW browser application. The Internet site, or URL, for the NASA/HQ Business Opportunities home page is http://nais.msfc.nasa.gov/cgi-bin/EPS/bizops.cgi?gr=C&pin=04 Posted 06/05/00 (D-SN461541). (0157)

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