Department of the Air Force, Air Force Reserve Command, 94 LG/LGC, 1538 Atlantic Ave, Dobbins ARB, GA, 30069-4824

67 -- AUDIO VISUAL EQUIPMENT SOL F09609-00-Q-0002 DUE 070700 POC Pamela Martin, Contract Administrator, Phone 770-919-4984, Fax 770-919-5612, Email pamela.martin@mge.afres.af.mil -- Diana Hix-Watford, Contract Administrator, Phone 770-919-5778, Fax 770-919-5612, Email WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&ProjID=F09609-00-Q-0 002&LocID=486. E-MAIL: Pamela Martin, pamela.martin@mge.afres.af.mil. This is a combined synopsis/solicitation for commercial items/service prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This notice constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation F09609-00-Q-0002 is hereby issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 97-5. Dobbins Air Reserve Base, (Marietta) Georgia is soliciting for the acquisition and installation of the following audiovisual equipment to be delivered and installed in the 22nd Air Force and 622nd Regional Support Group Conference Rooms, six separate rooms of Building 729 in accordance with Attachment 1 entitled _Statement of Work, Project Title: 22nd Air Force Audio Visual System. CLIN 0001: Six (6) each _ Integrated Smart Electronic Presentation Lectern (SEPL), to include cable harness and umbilical, filtered power connector, video graphics adapter (VGA) amplifier, infrared (IR) remote control, remote control relay device, document camera, computer control VCR, computer control digital video disk, computer controlled video cassette recorder, amplification, internal switching, low voltage control, integrated software presentation and control screen development tool, wireless mic system, ceiling mount and added input for computer, video, and svhs, ceiling mounted motorized projection screens with single station control and IR remote control; Twenty eight (28) each _ SEPL integrated ceiling mountable speakers. CLIN 0002: All installation to include integration, mounting projector, mounting screen, connection, cabling and wall plate. Adequate ceiling structure support, electrical, local area network, and cable TV outlets and conduits, power sources, and heating, ventilation, air conditioning (HVAC), for the audiovisual system exist in the building. Contractor shall be responsible for all materials and labor required to hookup all these sources. All equipment shall be furnished with the appropriate Commercial-Off-the-Shelf (COTS) hardware and software to ensure complete integration. In addition the contractor shall provide at least 4 hours of on-the-job training for Government personnel and one year on-site warranty for the system to include parts, materials, labor and service calls. Period of performance shall be 30 days from contract award date. Standard Industrial Classification (SIC) Code for this procurement is 5043; size standard 500 employees. This procurement is 100% small business set-aside and will follow simplified acquisition procedures in FAR Part 13. The provision at FAR 52.212-1, Instructions to Offerors -- Commercial Items, shall apply along with Defense FAR Supplement (DFARS) 252.204-7004, Required Central Contractor Registration (CCR). Evaluation of quotes will be in accordance with FAR clause 52.212-2, Evaluation -- Commercial Items, and based on price and technical evaluation of product information furnished with the quote. Quotes shall include a completed copy of FAR clause 52.212-3, Offeror Representations and Certifications -- Commercial Items. FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items, shall apply with addenda DFARS 252.232-7009, Payment by Electronic Funds Transfer (CCR). Far clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, shall be incorporated into any contract resulting from this notice. Applicable clauses cited in 52.212-5 are 52.222-26, 52.222-35, 52.222-36, 52.225-3 and 52.222-41, as well as Department of Labor Wage Determination 94-2133 (Rev 15) dated 01/06/2000. The full text of all FAR clauses may be accessed electronically at: http://farsite.hill.af.mil. A site visit will be conducted on Thursday, 22 June 2000, at 9:00 A.M., Building 812, Suite 106, Dobbins ARB, GA 30069-4824. Attendance is not mandatory, however, failure to attend will not relieve offerors from responsibility for estimating properly the difficulty or cost of successfully performing the work. This will be the only site visit conducted to familiarize contractors with the project. All interested parties should notify the Base Contracting Office by facsimile at 770/919-5612 of their intention to attend the site visit no later than 12:00 P.M., Tuesday, 20 June 2000. All interested parties should submit a written quote to 94 LG/LGC, 1538 Atlantic Avenue, Dobbins ARB, GA 30069-4824. Quotes must be received by 2:00 P.M. (EST), on Friday, 07 July 2000. All quotes shall reference RFQ F09609-00-Q-0002 and include all applicable referenced documents. Point of contact is Pam Martin, Contract Administrator, 770/919-4984 or Ms. Diana K. Hix-Watford, Contracting Officer, 770/919-5115.***** STATEMENT OF WORK (SOW) PROJECT TITLE: 22 ND AIR FORCE AUDIO VISUAL SYSTEM 1.0 SCOPE 1.1 This requirement is for the installation of audio-visual equipment required to provide mission support to 22nd Air Force and the 622nd Regional Support Group. It is to consist of Commercial off-the-shelf (COS) hardware and software integrated to form a complete system. The systems will be located in six separate rooms of Building 729. The rooms are; 1) 22 AF/CC conference room -room 205; 2) 22 AF/DO conference room -- room 266; 3) TNET conference room -- room 102; 4) multi-media center -- room 115; 5) classroom -- room 120, and 6) main conference room -- room 147. Systems equipment and capabilities will vary by location. The service provider will equipment each room with a Smart Electronic Presentation Lectern (SEPL). The SEPL is a fully integrated presentation support tool used to provide presentation services. The presentation tool consists of personal computer based control and presentation software and peripheral devices. The fully integrated lectern shall allow access to networked files, video teleconferencing, and present video (digital and NTSC) and audio all without rewiring, operating multiple remote control devices or manually operating devices. The SEPL to be located in rooms 147 and 115 will also control a video cassette recorder (to be provided by vendor), digital video disk player (to be provided by vendor) and integrate images from an electronic document camera.. Further, this requirement is for the installation of six (6) LCD projectors, six (6) motorized projection screens, and twenty eight (28) ceiling mounted audio speakers. Projectors, motorized projection screens and audio speakers shall be fully integrated with the SEPL. Existing equipment and devices shall be used to the maximum extent possible. 2.0 HARDWARE (SMART ELECTRONIC PRESENTATION LECTERN) 2.1 Primary lectern enclosure: The lectern shall be a wooden cabinet of furniture quality with lockable doors on the back to secure the internal equipment. Cabinet is fully finished in furniture quality exterior finish. Exterior finish shall conform to the color scheme and decor of the room. Cabinet shall include lighting sufficient to illuminate briefing notes while not detracting from projected presentation. It shall also include fittings required to mount electronic equipment and route cables. It shall include wireless, unidirectional lavaliere microphone systems. It shall have push-open, lockable doors, with one key fitting all locks. The SEPL shall be fitted with four lockable casters, one at each of the four corners. Distance from floor to bottom of SEPL shall be no more than four inches. Wiring/harness hookup shall exit through the bottom of the SEPL and befitted with fasteners, adapters, etc., for connections to like items. 2.2 Cable harness and umbilical: All cables and electrical supply cords required to fully integrate included components shall be installed inside the lectern and not visible to the audience. 2.3 Filtered power connector: Industry standard electrical power filter connected in-line with the lectern and the building power source. Filter may or may not include multiple power receptacles; however, all components shall have access to filtered electrical power. 2.4 Video Graphics Adapter (VGA) amplifier: A VGA signal amplifier shall be included to ensure the computer VGA output can reach a projection device with sufficient strength to produce a clear image. 2.5 Amplification: Amplifier, mixer for in-room ceiling audio speaker system. 2.6 Internal switching: Internal switching shall be accomplished. Selection of computer or laptop shall be made and the signal sent to the projector. 2.7 Infrared (IR) remote controller: Connectable to a personal computer via the RS-232 port, allowing user control of at least eight (8) professional or consumer grade infrared devices such as video cassette recorders, digital video disks, screen control, etc. 2.8 Remote control relay device: A remote control relay switch connected to the personal computer by RS-232 connector used in conjunction with the IR remote controller (item 2.8) to control at least eight (8) professional or consumer grade infrared devices such as video cassette recorder, digital video disk, screen control, etc., and shall include command software. 2.9 Low voltage control: The SEPL shall control a motorized projection screen via a low-voltage control interface. 2.10 In addition to the items listed above, the SEPLs to be located in room 147 and room 115 will also include: 2.10.1 Document camera: A fully integrated document camera capable of projecting paper images, transparencies and three-dimensional objects through the control system to the projection device. Camera shall include lighting kits for three-dimensional objects, back lighting for transparencies and zoom-in and zoom-out capabilities. 2.10.2 Computer-controlled video cassette recorder: Fully integrated video cassette recorder with computer control and projection system to allow cueing, start, stop and other VCR functions. 2.10.3 Computer-controlled digital video disk (vendor provided): Fully integrated digital video disk with computer control and projection system to allow cueing, start, stop and other DVD functions. 2.10.4 Computer-controlled video cassette recorder (vendor provided): Fully integrated video cassette recorder with computer control and projections system to allow cueing, start, stop and other VCR functions. 2.10.5 Wireless Mic System (Vendor Provided): Fully integrated wireless mic system with computer control and projections sytem to allow remote activation and volume control.. 3.0 SOFTWARE 3.1 Integrated software presentation and control screen development tool: Software shall allow the user to design/modify room control screens and produce fully-interactive multimedia presentations which combine text, photographic quality images, digital sound and high quality video and animation. 4.0 4.1 High performance graphics projectors: The projector shall be capable of receiving signals from the SEPL and of receiving input from a computer, laptop, video teleconferencing, cable television, video cassette recorder, digital video disk, document camera, etc. 4.2 Integrated switching: An integrated switching system in the SEPL shall direct the signals to the projector from the VCR, DVD, Cable TV, document camera, desktop computer or laptop. 4.3 Mounting: Projectors shall be ceiling mounted in such a way that permits lowering for service when needed. 4.4 Set-up adjustment: All set-up adjustments to include convergence, shall be downloadable to a laptop computer for immediate reconstruction if needed. 5.0 HARDWARE (MOTORIZED PROJECTION SCREEN) 5.1 Six (6) screens shall be ceiling mounted with motorized projection. The contractor will install six (6)motorized projection screens. These screens are to be installed in rooms 102, 115, 120, 147, 205, 266. An infrared transmitter and receiver shall be installed. The remote control shall be a three-position operation for "up", "down", and "stop" functions and be integrated into the SEPL. The remote control shall be fully compatible with the "learnable" IR master control system. 6.0 HARDWARE (SPEAKERS) 6.1 Ceiling mounted speakers (Vendor provided): Four (4) flush-mounted ceiling speakers for distributed audio shall be installed in room 120, eight (8) for room 115, six (6) for room 102, four (4) for room 147, and six (6) for room 245, and shall be integrated in the SEPL. * Number may be adjusted as required. 7.0 HARDWARE AND SOFTWARE DOCUMENTATION 7.1 Contractor shall provide: For each separately ordered hardware item, the contractor shall provide operating instructions, user set-up and component interconnection instructions (if applicable); instructions for the use of diagnostic software, interpretation of diagnostic messages and maintenance instructions (if applicable). The contractor shall provide a complete set of documentation for each copy of all end user programs. Documentation shall be provided in a format consistent with the best commercial practices. Documentation shall be provided not later than five (5) calendar days after the installation is accepted or at a date mutually agreed upon by the contractor and contracting officer. 8.0 PERFORMANCE AND DELIVERY 8.1 Background: Existing structures are being renovated in building 729. During the planning phase of the renovation, provisions for integrated audiovisual systems were included in the design. Therefore, adequate ceiling structure support, electrical, local area network, cable TV outlets and conduit, power sources, heating, ventilation, air conditioning (HVAC) for the audiovisual system are already existing in the building. The contractor shall be responsible for all materials and labor required to hook up to these sources. 8.2 Installation: The contractor shall install the 22AF audiovisual system. The system shall be an integrated unit of the following components: Smart Electronic Presentation Lectern, Sec 2.0; software presentation and control screen development tool, Sec 3.0; graphics projector, Sec 4.0; motorized projection screen, Sec 5.0; and speakers, Sec 6.0. 8.3 The contractor shall provide/install and integrate with the SEPL a high performance graphics projector. Projector shall be mounted in such a manner so as to permit lowering form the ceiling for service when needed. (Sec 4.0) 8.4 The contractor shall install and integrate a ceiling mounted, motorized projection screen. An infrared transmitter and receiver shall be provided and installed by the contractor to provide "up", "down" and "stop" functions and be integrated into the SEPL. (Sec 5.0) 8.5 Up to Twenty-eight flush mounted ceiling speakers for distributed audio shall be provide/installed by the contractor. Audio shall be integrated into the SEPL. (Sec 6.0) 8.6 Installation shall include the deliver, unloading, removal of all supplies and equipment from shipping boxes and crates, setting in place, fastening to walls, floors, ceilings, counters or other structures where required; interconnection wiring of the components of the system; equipment alignment and adjustment; and all other work, whether or not expressly required herein, which is necessary to result in a complete, tested, integrated and operational system. 8.7 All equipment shall be firmly secured in place unless requirements of portability dictate otherwise. Fastenings and supports shall be adequate to support their loads with a safety factor of at least two (2) times the weight of the equipment involved. 8.8 All SEPL cabling shall be neatly laced, dressed and adequately supported. Cable installation shall conform to National Electrical Code. All cables shall be grouped according to the signals being carried to reduce signal contamination. 8.9 The contractor shall have all equipment installed, and integrated and perform all tests and adjustments no later than thirty (30) calendar days of receipt of contract award to the contractor. Contractor shall furnish all test equipment necessary and perform all work required to determine or modify performance of the systems in accordance with this statement of work. 8.10 The contractor shall test each of the components of each of the integrated systems. Tests shall include but not be limited to: Check each audio and video component/system, including inputs and outputs for compliance with manufacturer's specifications; check all remote control functions form compliance with manufacturer's specifications; adjust, balance and tune all equipment, as required, for optimum quality; establish, index and tabulate normal settings for all level controls and mask or record these settings; check all visual system projected images for uniform brightness and focus in compliance with the manufacturer's published specifications; check the functionality of the motorized projection screen with the infrared controller. 8.11 The contractor shall maintain a checklist of all of the above tests for reference by the 22 AF. When these initial tests and adjustments are completed, the 622 RSG/SC is to be notified that the systems fulfill the specifications and are ready and complete for acceptance tests. A copy of the checklists shall be furnished for review by 622 RSG/SC, one (1) workday after notification that the system is ready for acceptance tests. All contractor provided andservice tested components and accessories shall be made available at the time of acceptance tests. 8.12 The 622 RSG/SC acceptance test shall consist of the following: operation of all systems, including each component, shall be demonstrated and shall meet the specifications as set forth in this statement of work. In the event further adjustments are required, or defective equipment is to be repaired or replaced, tests shall be suspended until remedial action is accomplished, at which time testing shall resume. 8.13 Upon completion of the work each day, the contractor shall remove all refuse and rubbish from and about the premises and shall leave the work areas and equipment clear. The contractor shall be responsible for repairing any damage caused to the premises due to contractor's installation activities. 9.0 TRAINING 9.1 The contractor shall provide a minimum of four (4) hours of on-the-job training for approximately fifteen end-user personnel in the proper operation, maintenance and troubleshooting of the integrated audiovisual systems. Training shall be accomplished not later than five (5) calendar days after the installation is accepted or at a date mutually agreed upon by the contractor and contracting officer. GOVERNMENT-FURNISHED EQUIPMENT The items shown in this list is equipment to be furnished by the Government for the Service Provider's use in performing the functions prescribed in this SOW. Room Item 102 Gateway Computer GP7600 Proxima DP9250 LCD Projector Boardroom Electrol 84" x 84" Projector Screen 115 Gateway Computer GP7600 Proxima Pro AV9400 LCD Projector Boardroom Electrol 105" x 140" Projector Screen Panasonic Industrial DVD Player DVD-T2000 Elmo Visual Presenter EV-6000AF 120 Gateway Computer GP7600 NEC MultiSync MT1030+ LCD Projector Boardroom Electrol 84" x 84" Projector Screen 147 Gateway Computer GP7600 Proxima DP 9250 LCD Projector Panasonic Industrial DVD Player DVD-T2000 Elmo Visual Presenter EV-6000AF Boardroom Electrol 84" x 84" Projector Screen 205 Gateway Computer GP7600 ProximaDP 9250 LCD Projector Boardroom Electrol 84" x 84" Projector Screen 266 Gateway Computer GP7600 NEC MultiSync MT1030+ LCD Projector Boardroom Electrol 84" x 84" Projector Screen Posted 06/07/00 (D-SN462469). (0159)

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