Commanding Officer, NAVFACCO, Bldg 41 Code 80, NAVFACENGCOMDET-SLC, 4111 San Pedro Street, Port Hueneme, CA 93043-4410

D -- CENTRAL TOOL ROOM SYSTEM SOL N47408-00-T-0121 DUE 062800 POC wilsonpm@slc.navfac.navy.mil E-MAIL: contact contract specialist via e mail, wilsonpm@slc.navfac.navy.mil. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation N47408-00-T-0121 is issued as a request for quote. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-17. A Firm Fixed Price Contract will be awarded. The estimated price range is less than $100,000. The Standard Industrial Classification (SIC) Code is D312. The Small Business Size Standard is $18.0M. This procurement is a 100% set-aside for Small Business concerns. Central Tool Room (CTR) System Requirements I. General Requirements: Provide tool room management system. This system shall provide inventory and maintenance tracking of tool cribs. The system will consist of contractor-provided hardware; and contractor-provided commercial-off-the-shelf (COTS) software, OR contractor-developed modifications to Government Furnished Material (GFM) software. The Government will provide PSDI Maximo, version 4.01, which includes all available modules, software as the GFM software. The Contractor shall provide on-site installation, validation, training, and testing at Camp Moscrip, Roosevelt Roads Naval Air Station, Puerto Rico. The Contractor shall provide technical support. The system will be evaluated and possibly recommended for inclusion into the standard operating business practices of the Naval Construction Force. II. Details: The tool crib is a portion of the Table of Allowance organic and augment tools and small engine equipment used by a Naval Mobile Construction Battalion. The tool crib consists of approximately 3,000 construction tools and small engine equipment. The system shall allow for multiple tool cribs, unlimited number of tools, equipment and employees, and custom report generation capability. The system shall provide for tool kitting, which allows kits to be issued as one item. The system shall provide capability for identifying hierarchical relationships of tools, kits and two additional echelons higher. The contractor shall be responsible for identifying how information will be input in main database from the CTR and remote tool cribs and how the database will be maintained and updated. Hardware requirements: 1)Three (3) bar code readers shall be provided. Each bar code reader shall be supplied with a charger, holster, cables, and any ancillary equipment required for the reader to collect and download data and communicate with the tool crib system. Bar code readers shall be capable of enduring expeditionary construction environments. The readers shall be capable of storing information for downloading at a later time. For instance, tool inventories at job sites shall be completed prior to the information being reconciled at the central location. 2) The system shall include a label printer, capable of operating in construction environments. 3) As a minimum, 40,000 bar code labels shall be provided. The labels shall be placed in standardized locations, as determined and documented during installation of the system. The labels shall be standard code 3 of 9 labels. Bar code labels shall be capable of withstanding expeditionary construction environments. 4) The system shall include employee cards or provide other means to allow for automated employee data information for a maximum of 800 employees. Software Requirements: Contractor-provided software or contractor-modified GFM software shall be configured to include the following system functionality: 1) Manage a central tool room as well as multiple remote sites, such as detail sites or deployment for training sites. Reporting capabilities shall include reporting by individual sites or as a whole. 2) Allow for tools to be issued to an unlimited number of employees. Track if the employee is authorized to check out the specific tool. 3) Track individual tools and tool kits. Track individual tools as a TOA tool or augment tool. Track kits and individual tools in the kits. Allow for individual item identification and bulk or bin item identification. 4) Track the parent/children relationship(s) between tools within hierarchical levels. 5) Capable of issuing and receiving tools. Capable of notifying when a tool is scheduled to be returned. 6) Capable of tracking tools located on various sites in a geographically diverse area. Capable of operating on a laptop computer to allow for remote operations. Capable of receiving tools back into the central tool room after use. 7) Capable of tracking hand tools, and small equipment maintained at CTR. 8) Provide up-to-date tool crib stock levels, conditions, and the dollar value of the inventory. 9) Allow for both automatic and manual reordering. Automatic reordering shall be based upon on user-defined maximum and minimum levels. 10)Capable of generating electronic data needed for reordering the tools and equipment. Capable of generating paper documentation needed for reordering. 11)Allow for capability to track status of items on order. 12) Allow for automated receipt of new tools or equipment. 13) Accept items procured through non-Navy supply chain procedures. 14) Track maintenance cycles for small equipment as required. 15) Track service due on tools and equipment 16) Track and notify users when preventive maintenance (PM) is required on power tools. Track PM schedules and provide notification of PM required. 17) Allow notification of required checks of safety equipment. 18) Track detailed usage history for complete audit trails. 19) Track consumables and consumable consumption rates. 20)Provide inventory validation. 21) Track financial data of the tool crib. Data shall be value of items in inventory, value of items on order, etc. 22) Provide data storage in open database format (e.g., Oracle, MS SQL). 23) Maintain a record of employees and their certification of operating certain tools. 24) Capable of searching on any database field. 25) Capable of producing standard reports as listed below, and capable of allowing plain language' ad hoc queries to be created by fields in the program. Minimum Standard Reports to include: Physical tool counts/locations; Tool/equipment condition; Overdue tools; Employee issued tools; Service due; Meter readings; Outstanding repairs; Maintenance histories. Installation, Validation, Training and Testing: The system developed under this contract will be installed at Camp Moscrip, Roosevelt Roads Naval Air Station, Puerto Rico as a test site.Provide testing and validation of all hardware and software requirements at Camp Moscrip, Roosevelt Roads Naval Air Station, Puerto Rico. Provide on-site training for U.S. Navy personnel responsible for operating the equipment requirements at Camp Moscrip, Roosevelt Roads Naval Air Station, Puerto Rico. Installation, validation, training and testing shall be performed on-site, concurrently. Technical Support: Provide technical support for the hardware and software. Technicalsupport shall be available up to one year after installation of the system. III. Delivery Schedule: CLINs 0001 & 0002 -Install hardware/software, test system, train users/personnel -- 14 days from contract award date 5 days onsite. CLIN 0003 -- Test period commence 21 days from contract award date for a period of 30 days. Site visit to Camp Moscrip -- 63 days from contract award date for a period of 5 days. CLIN 0004 -- Technical support for 1 year after installation via telephone and Internet. CLIN 0005 -- Option I to include one additional on-site visit of 5 days duration to be exercised as required. Contract Line Items to be used for quoting purposes are as follows: 0001 Central Tool Room Management Systems Hardware as defined in Statement of Work above. 0002 Central Tool Room Management Systems Software in accordance with specifications as defined in Statement of Work above. 0003 Installation Validation, Testing & Training onsite at Camp Moscrip, Roosevelt Roads Naval Air Station Puerto Rico in accordance with specifications as defined in Statement of Work above. 0004 Technical Support via telephone and Internet during normal business hours, for one year after on-site installation. 0005 Option Quantity Technical Support On-site, one visit 5 days onsite plus travel. FAR 52.212-1 Instructions to Offerors-Commercial Items applies to this acquisition. FAR 52.212-2 Evaluation-Commercial Items applies to this acquisition and will be based on (i.) demonstrated technical capacity of the proposed hardware & software to meet the Government Requirement (ii.) demonstrated company expertise in providing installation, testing, validation and training for COTS tool crib hardware/software (iii.) price. Offeror is to include a completed copy of the provision at FAR 52.212-3 Offer Representations and Certifications-Commercial Items with its offer. Clause 52.212-4 Contract Terms and Conditions applies to this acquisition. FAR 52.212-5 contract Terms and Conditions Required to Implement Statutes or Executive orders-Commercial Items and any other additional FAR clauses cited in this clause are applicable to this acquisition to include, FAR 52.222-26, FAR 52,222-35, FAR 52.222-36, FAR 52.222-37 and 52.232-33. Defense Priorities and Allocations System rating is DO. Quotes are due to NAVFACENGCOMDET, SLC Code 80, 1000 23RD Ave., Bldg.41, Port Hueneme CA 93043-4426 by 1400, June 28, 2000. See Note 1. Posted 06/13/00 (W-SN464383). (0165)

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