U.S. Department of Commerce/National Oceanic and Atmospheric Administration/OFA/AGFS/AMD -- OFA51, 1305 East West Highway -- Station 7604, Silver Spring, Maryland 20910

X -- CONFERENCE MEETING PACKAGE SOL 00-0020 DUE 070700 POC Sandra Souders, (301) 713-0854 X -- The U.S. Dept. of Commerce/NOAA/NOS/OCRM will be hosting the March 2001 Ocean and Coastal Program Managers' Conference which is scheduled to be held in Washington D.C. during March 2001. OCRM has a requirement for a Conference Meeting Package and a Convention Services Manager to assist in all aspects of planning the event that will accommodate 300 attendees. Please note that guest room accommodations (approximately 400 persons for three nights) will also be needed but will be handled directly by the attendees and not through this requirement. The selected hotel must provide a Conference Meeting Package that meets the following criteria: 1) Availability of meeting facilities during March for a four (4) day period, preferably Monday through Thursday; 2) Located within city limits of Washington D.C. with convenient access to Metro (i.e. within three blocks of a stop for each of the Metro Red line and the Metro Blue/Orange line) and other public transportation; 3) Availability of meeting facilitiesthat are configured per specifications and have the capacity for: A. Plenary sessions for 200 attendees on Tuesday from 8:30-11:00 with theater seating, Wednesday from 8:30-9:00 with theater seating, and Thursday from 9:30-12:00 with theater seating; B. Lunch for 300 attendees with round tables and a stage for speakers on Tuesday and Wednesday from 12:30-1:30; C. Break-out sessions on Tuesday for groups of 100, 100, and 100 from 10:00-5:00 with conference table seating; D. Break-out sessions on Wednesday from 9:00-5:00 and Thursday from 8:30-10:30 for groups of 50, 50 and 50 with theater seating; E. Separate exhibit space for 25 exhibitors that is 8 ft by 8 ft.; 4. Audio/ Visual equipment (i.e. microphones, projectors, screens, flip charts); 5. Continental breakfast and AM/PM breaks for three (3) days for 300 attendees; 6. Reception Wednesday night for 300 attendees from 7:00-10:00; 7. Separate conference office space approximately 500 sq ft.; 8. Separate storage space; 9. Registration area available 24 hours. Please note that proposed meal menus must be within the established government per diem rate. Interested parties are invited to submit information as to their capabilities and any other pertinent data along with a total package price for the entire meeting package based upon a per person rate to the address above for consideration or fax responses to (301) 713-0806 with submission to be received no later than 15 woring days from date of this notice. Award will be made on a "best value" basis using simplified acquisition procedures and Subject to Availability of Year 2001 Funds. (Reference No. 00-0020) Posted 06/15/00 (W-SN465216). (0167)

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