Navajo Area Indian Health Service, PO Box 9020, Attn: Contracts & Grants, Window Rock, AZ 86515-9020

R -- CONSULTATION SERVICES -- SPARK P.E. FITNESS PROJECT SOL RFQ #002-J34-0-0041 DUE 071700 POC DuWayne R. Begay, Purchasing Agent (520) 871-5864 or Jack Tarro, SCO (520) 871-5863 E-MAIL: DuWayne Begay EMAIL:, Duwayne.Begay@navajo.ihs.gov. 17. (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. The announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) This solicitation, 030-J34-0-0041, is issued as a request for quotation (RFQ). (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-18. (iv) Contractor will provide the development, distribution, of the SPARK P.E. curricula and materials to the teachers and identified staff of the Navajo Area Indian Health Service HPDP. Contractor will also provide staff development based on agreed date and locations. Gallup, New Mexico August 2 & 3, 2000; Fort Defiance, Arizona August 17 & 18, 2000; Kayenta, Arizona September 12 & 13, 2000; Crownpoint, New Mexico September 13 & 14, 2000. (vi) [A] Task: 1.) Planning, developing, organizing, and evaluating the implementation of the SPARK program on the Navajo Nation. 2.) Contractor will provide the following materials/services: ~a~. Curricula and Materials K-2 and 3-6 physical education notebooks: Each teacher would receive the latest edition of SPARK binders: over 300 pages and 30 sections containing reference and resource chapters, instructional units, daily lesson plans, blackline copy masters, and much more. A complete, practical document that teachers will use the rest of their careers. (120) Notebooks for K-2 ~ (120) Notebooks for 3-6: Handouts: Includes instructional materials, papers, cards, supplementary supplies, and prizes provided at each of the inservice workshops. (120) Handouts for K-2: (120) Handouts for 3-6: ~b~. Staff Development: (Teachers of grades K-2): participate in two full days of workshops during the fall of 2000-2001. A minimum of 12 hours of staff development is required. Cost for all the workshops throughout the year includes: an estimated 12 hours preparation time, 2 hours for set-up and take down at the site each visit, 12+ hours of active instruction, and salary for one trainer. (Teachers of grades 3-5): participate in two full days of workshops during the fall of 2000-2001. A minimum of 12 hours of staff development is required. Cost for all the workshops throughout the year includes: an estimated 12 hours preparation time, 2 hours for set-up and take down at the site each visit, 12+ hours of active instruction, and salary for one trainer. ~c~. Follow-up Consultation/Facilitator Training/Institutionalization: Contractor trains a teacher(s) at each school to provide the follow-up assistance: The Contractor trainer will conduct meetings/trainings of the school identified "on-site facilitator(s)" after each in-service workshop. This teacher(s) would work with Contractor as our liaison in promoting quality physical education instruction and program continuity with their staff after the intervention concludes. The goal being physicaleducation that lasts. Facilitator training sessions include use of video tape; facilitators are presented with materials and a folder, as well as a computer disc (containing important documents for the facilitator to access). The facilitator would then perform duties and responsibilities such as prepping equipment, handling scheduling issues, model teaching and/or assisting classroom teachers with lessons. Additionally, the Contractor team would provide year-round supervision and availability for all teachers and administration, not just the facilitator(s) via our 800 number and e-mail site. ~d~. Trainer of Trainers: Last year, we began an extensive effort to ready teachers from the Navajo Nation to conduct SPARK inservices. SPARK provided thorough training, materials, and ongoing supervision for all participants in the T of T model. Many Navajo Nation SPARK trainers have improved their presentation skills and are almost ready to provide SPARK workshops on their own. This year, we are proposing having these novice trainers co-present with Certified and experienced SPARK trainers in all four geographical areas referenced in this intervention. Contractor would coordinate their presence at each of the workshops, "coach" them through the appropriate agendas and staff development scenarios, and consult with them at the conclusion of their teaching. Furthermore, we will continue to individually prescribe ways of improving their selected content, instruction, and follow-up. Contractor will also work with each area to problem solve policy issues such as allocating dollars to continue to pay the trainers for conducting SPARK workshops. Additionally, Contractor's personnel will always be available via phone or e-mail to support these trainers throughout the course of the year, after the workshops conclude. ~e~. Navajo Trainer of Trainers Follow-up Meeting: One day meeting, to be held in Chinle, AZ is to provide support and continued training based on the model described below that was conducted throughout the 1999-2000 school year. The Trainer of Trainers model is designed to allow the Northern Navajo Medical Center it's own "in-house" trainers who will eventually lead SPARK training sessions across the Reservation. Individuals who have undergone the initial SPARK training, have instructed the lessons for a minimum of one year, and have exhibited enthusiasm and exceptional presentation skills are eligible to undergo this training. Potential trainers will attend a one day training session (grades K-2 or grades 3-6) in Gallup, NM. Training will include: effective presentation techniques, organizing and prepping inservice materials, video tape analyses, dealing with all issues and aspects of the SPARK program including motivational techniques, on-site equipment and scheduling issues, administrative support, and student behavioral concerns. Materials provided: master of task lists, agendas, overheads, handouts (research and newspaper articles), inservice evaluations, facilitator folders, administrator folders. Each service unit will house a set of instructional video tapes and a computer disk (with task lists and agendas) that trainers can check out as needed. Each trainer will also receive a "care package" to include: SPARK letterhead, envelopes and "trinkets" (pencils, key chains) which can be ordered from SPARK in the future to replenish. Trainers will also receive a SPARK t-shirt. Contractor personnel will always be available via phone or e-mail to support these trainers. ~f~. Reporting Requirements: The contractor shall provide summary of training sessions, number of participants, participants' profession, number of school participating, etc. ~g~. Schedule: Upon award of contract, contractor will initiate project and carry it out during the two (2) months. Place of delivery of invoice for entire project is: Office of Community Health Services, Northern Navajo Medical Center, Shiprock, New Mexico 87420. Method of delivery should be in person, by mail, or federal express. (vii) Government proposed delivery date is August, 2000 through September 2000. FOB for this RFQ is Destination. Performance of services shall be accomplished between 7:30AM and 4:30PM MDST Monday through Friday. (viii) Offeror must comply with all instructions contained in FAR 52.212-1, Instructions to Offerors-Commercial. (ix) The following additional FAR provisions and clauses apply: FAR 52.212-2, Evaluation-Commercial Items, The Government will award a contract resulting from this solicitation to the responsible offeror whose offer is conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offerors: 1.) Ability to implement community running / fitness camps at the local community level -- (25 points): 0 points no previous fitness camp experience 25 points, 25 points -- Extensive experience in implementing local, community-based fitness and running camps for Navajo children. 2.) Ability to provide services on-site in Navajo communities (15 points): 0 points no previous experience working with Navajo communities, 15 points able to provide service on site at all 12 Navajo communities in a timely fashion. 3.) Demonstrated experience in Native American youth leadership training and ability to recruit, train, and employ local Navajo and Native American role models and athletes as instructors / facilitators / assistants for community fitness/running camps (20 points): 0 points No experience in working with Navajo or Native American athletes as employees or instructors, 20 points Extensive experience in working with Navajo or Native American athletes as employees and instructors. 4.) Methodology and Approach -- 20 points: Soundness, feasibility, and practicality of the proposed approach and work plan to provide the series of camps/clinics/ and events, Recognition of and plan for overcoming the difficulties involved in implementing the series of camps/clinics. 5.) Understanding of the Project -- 20 points: Perception of the needs and purposes of this project as demonstrated through a knowledge and understanding of current health and fitness promotion efforts for native people, past efforts, and the clarity and practicality of the offeror's proposed implementation plans. Price will be evaluated to determine fairness, completeness, and reasonableness as it relates to the services offered. (x) FAR 52.212-3, Offeror Representation and Certifications-Commercial Items, a completed copy of this provision shall be submitted with the offer. The following provision applies: FAR 52.212-4, Contract Terms and Conditions- Commercial Items . Offers are to be received no later than JULY 17, 2000 at 2:30 PM (MDST) to the Navajo Area Indian Health Service, Branch of Contracts and Grants, P.O. Box 9020 (Hwy 264 W. St. Michaels, RM#119), Window Rock, AZ 86515. Facsimile quotes are acceptable at 520-871-1477, however a hard copy must follow by mail. Contact Purchasing Agent DuWayne R. Begay at 520-871-5864 or Contracting Officer Jack Tarro at 520-871-5863 Posted 06/16/00 (W-SN465622). (0168)

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