U.S. Department of Justice, Federal Bureau of Investigation, J. Edgar Hoover Building, Rm 6875, 935 Pennsylvania Ave., N.W., Washington, DC 20535-0001

70 -- MAIL TRACKING SOFTWARE SOL RFP #945563 DUE 072000 POC Linda L. Ruppert, Contracting Officer, (304) 625-2444 (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This combined synopsis/solicitation is issued as a Request for Proposal (RFP # 945563). (iii) This solicitation document and incorporated provisions and clauses are those in effect through the FEDERAL ACQUISITION CIRCULAR 97-16. (iv) This solicitation is not restricted to a set-aside. Standard Industrial Classification Code is 7372 and the small business size standard is $18.0 Million in annual receipts. A firm-fixed-price purchase order will be issued as a result of this combined synopsis/solicitation. The FBI reserves the right to exercise option years for maintenance for a period of 4 years after award. (v) The RFP is for Contract Line Item Number (CLIN) 0001: a software package to automate the tracking system for incoming mail; 0002 Options for maintenance and support services from the date of expiration of warranty through September 30, 2000 with one year option periods of October 1 through September 30 until 2005. (vi) The FBI, Criminal Justice Information Services Division, intends to negotiate for the acquisition of and maintenance of an automated tracking system to manage incoming mail from the time of receipt until delivery to the addressee. The automated tracking system shall include, but not be limited to the following: A) The system must use the carriers tracking number for internal tracking purposes; B) Capture a signature at the time of delivery; C) Require only one signature for multiple packages; D) Provide various reporting options; E) Must be a Microsoft Access database and be Windows NT compatible; F) Compatible with Groupwise E-mail System; G) Equipped with safety feature to prevent processing of deliveries until all required data, including signature, is entered and automatically generates an e-mail message to the addressee informing them that their package(s) has been received; H) The ability to query the system to identify the internal delivery status of incoming mail and provide proof of delivery, including signature, to customers. (vii) All deliverables shall be made to the FBI, CJIS Division, 1000 Custer Hollow Road, Clarksburg, West Virginia 26306, to the attention of the individual who will be identified on the delivery order. Items shall be shipped FOB Destination. (viii) FAR 52.212-1, Instructions to Offerors- Commercial Items, applies to this acquisition. ADDENDUM To Paragraph (b), Submission of Offers. Submit three copies of signed and dated offers by 10:00 a.m. local time, July 20, 2000 to the FBI, Information Technology Contracts Unit, Attn: Linda L. Ruppert, Module B-3, 1000 Custer Hollow Road, Clarksburg, WV 26306 or facsimile at 304-625-5391. (ix) FAR 52.212-2, Evaluation -- Commercial Items is incorporated by reference and applies to this acquisition. ADDENDUM to FAR 52.212-2 Paragraph (a) The following factors, in descending order of importance, shall be used to evaluate offers: ability to meet technical requirements, price, and past performance. For past performance evaluation, offerors shall provide the names, addresses, and telephone numbers of at least two customers, that have utilized the offeror's services for the same or similar item during the past two years. (x) Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items with offer. Offerors shall ensure that all Representations and Certifications are executed and returned as required in this synopsis/solicitation. For a complete list of Representations and Certifications, please contact Linda L. Ruppert at 304-625-2444. (xi) FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, is incorporated by reference and applies to this acquisition. (xii) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items applies to this acquisition and the following additional FAR clauses are applicable: 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity (E.O. 11246); 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212); 52.222-36, Affirmative Action for Workers with Disabilities (38 U.S.C. 4212); 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212); 52.225-3 Buy American Act -- Supplies: and 52.232-34, Payment by Electronic Funds Transfer -- Other than Central Contractor Registration. (xiii) Additional requirements: N/A. (xiv) DPAS rating: N/A. (xv) CBD Numbered Notes: (22)N/A. (xvi) For past performance evaluation, offerors shall provide names, addresses, and telephone numbers of two customers, Government and/or commercial, that have utilized the offerors services for the same or similar item during the past two years. Offerors shall acquaintthemselves with the new regulations concerning Commercial Items acquisition contained at FAR Subpart 12 and shall ensure that all Representations and Certifications are executed and returned as required in this synopsis/solicitation and shall submit three copies of signed and dated offer by 10 a.m. local time, July 20, 2000 to the FBI, ITCU, Attn: Linda L. Ruppert, Module B-3, 1000 Custer Hollow Road, Clarksburg, WV 26306 or facsimile at 304-625-5391. (xvii) Name and telephone number of individual to contact for information regarding the solicitation: Linda L. Ruppert, 304-625-2444. Posted 06/19/00 (W-SN466210). (0171)

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