Department of Transportation, United States Coast Guard (USCG), Commanding Officer (vpl), USCG Maintenance and Logistics Command -- Atlantic, 300 East Main Street, Suite 600, Norfolk, VA, 23510-9102

J -- COMMERCIAL SHIP REPAIR SERVICES SOL Reference-Number-C001 DUE 100100 POC Daniel Dyer, Contract Specialist, Phone (757) 628-4646, Fax (757) 628-4675/6, Email djdyer@mlca.uscg.mil WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=R&ProjID=Reference-Num ber-C001&LocID=497. E-MAIL: Daniel Dyer, djdyer@mlca.uscg.mil. The United States Coast Guard, MLC LANT, Naval Engineering Division is conducting market research to determine if the many forms of Coast Guard ship repair currently being performed by the ship repair industry are commercial in nature. We foresee adopting your business practices, commercial specifications and standards to reduce burdensome government processes. This work includes everything from minor maintenance to major overhaul of our Coast Guard vessels. Please take five minutes to answer the following questions: 1. Please check, which of the following work items you consider commercial in nature? (Commercial Item defined as _any item that is of a type customarily used for nongovernmental purposes that has been sold_to the general public_ FAR _2.101). Note: M/R = Maintenance and Repair. See encloses Statement of Need. __ Dry-dock __ Welding __ Berthing __ Temporary Logistics__ Messing __ Crane M/R __ SPUD M/R __ Tank Preservation __ Painting __ Propulsion M/R __ Steering M/R __ Ultrasonic Testing __ Cathodic Protection System M/R __ Valve M/R __ Structural M/R 2. Please describe any items that may not be considered commercial in nature? ______________________________________________________________________ ______________________________________________________________________ __________ 3. Please enclose a copy of commercial specifications and contractual terms and conditions that you think the U.S. Coast Guard should adopt. 4. Please provide any other information that you think the U.S. Coast Guard should consider. Include information on market trends, product advancements or trade conferences and shows. All Information provided to this agency will remain confidential. If you have any comments or questions, please call me at (757) 628-4646, or send an email to: djdyer@mlca.uscg.mil. You may reply via facsimile to (757) 628-4676, (757) 628-4675 or the address above. Sincerely, Daniel J. Dyer, Contract Specialist. Statement of Need The United States Coast Guard Maintenance and Logistics Command_s (MLCA) Naval Engineering Division is conducting market research to determine the commerciality of Coast Guard vessel 75 Foot Construction Tender (WLIC) and 75 Foot Class River Tender (WLR) ship repair and maintenance. The Federal Acquisition Regulation (FAR) Part 10, Market Research, requires federal agencies to conduct market research to _determine if commercial items _ are available to meet the Government_s needs or could be modified to meet the Government_s Needs._ The scope of this research encompasses standard industry practices with respect to contract terms and conditions, type, standard specifications, performance requirements, inspection and warranty. This document provides current Coast Guard cutter WLIC and WYTL ship repair and maintenance needs as well as a general synopsis of how the government currently fulfills those needs. Industry feedback to the Government is critical in order to establish a broad base of information on standard commercial practices. Frank and open dialogue with Coast Guard officials is highly encouraged and can be accomplished by letter, email, fax, telephonically, or in face-to face discussions. The Naval Engineering division intends to conduct a two-phase research methodology, first issuing questionnaires to industry and then following up telephonically and/or with industry meetings. Contracting and Terms and Conditions Currently, Coast Guard ship repair and maintenance contracts are executed in conjunction with a 2-year availability plan. An availability is defined as a rigid time frame, usually 30 _ 56 days, that the contractor is provided to accomplish all contracted line items. Availability times are predetermined in accordance with the 2-year plan. An acquisition team is assembled to identify repair or maintenance items, develop specification, and award a contract 30 days prior to the availability. Pre-solicitation notices are forwarded to the Commerce Business Daily to inform contractors of business opportunities. Fifteen days later, a solicitation is mailed to interested bidders. In most cases the solicitation is issued as an Invitation for Bid (IFB) and results in a firm fixed price contract. Multiple ship and multi-year contracts are rarely awarded. In response to the IFB, bidders are required to submit a complete pricing schedule, Small Disadvantaged Business (SDB) status and plans, Hubzone status and distance factors as part of their bids. A Pre-Award Survey is conducted on the company offering the apparent low bid. The survey includes a review of the company_s financial status, insurance certifications, management personnel, technical capability, equipment and facilities, past performance, EEOC, drug free workplace policies and safety standards. If the Contracting Officer determines the apparent low bidder to be responsible after reviewing pre-award survey reports, the procurement office awards the contract. Next, an arrival (pre-performance) conference is held on the first day of the availability. As work continues, modifications, open and inspect (as discussed below) and optional work items are processed as required. Weekly progress meetings are held. The Coast Guard inspects work items as they progress. After the availability is completed, the performances of all parties involved are formally evaluated. Normally, the Coast Guard requires a sixty-day warranty on the contractors work and all parts provided. To compare your commercial business lines to the Coast Guard_s, the following information is provided concerning the principal characteristics of the WLIC and WYTL vessels, as well as a summary of typical dry-dock work. Construction Tenders (WLIC): These cutters are a tender/barge combination responsible for fixed and floating navigational aids on inland waterways. Barges are equipped with cranes, water jetting equipment, pile drivers, and auxiliary electric power and mooring spuds. Both tender and barge arrive at the contractor_s facility for drydock and repair during the specified availability but may be drydocked separately. Principal Characteristics _ Tender Length overall 75' 0" Length between Perpendiculars 73' 0" Breadth, Extreme 22' 0" Depth, Molded 7' 7-3/4" Frame Spacing 1' 6" Design Draft to Baseline 4' 0" Displacement at Mean Draft 125 long tons Height of Mast from Waterline (down position) 32' 0" PROPULSION Type Diesel engines Number of Units 2 Total Shaft Horsepower 750 PROPELLERS Number 2 Number of Blades 5 Diameter 44" Pitch 50" fixed Revolutions per Minute 375 ELECTRICAL Electrical Power 440 VAC/3 Phase 200 Amp Principal Characteristics -- WLIC Barge Length overall 68' 6-1/2" Breadth, Extreme 28' 0" Depth 7' 0" Frame Spacing 1' 6" Design Draft to Baseline 3' 0" Displacement at Mean Draft 135.0 tons ELECTRICAL Electrical Power 440 VAC / 3 Phase 200 Amps River Tenders (WLR): These cutters are a tender/barge combination responsible for fixed and floating navigational aids on the western rivers. Barges are equipped with cranes, water jetting equipment, pile drivers, and auxiliary electric power and mooring spuds. Both tender and barge arrive at the contractor_s facility for drydock and repair during the specified availability, but may be drydocked separately. Principal Characteristics -- Tender Length overall 75' 5-1/2" Breadth, Extreme 22' 5" Depth, Molded 7' 8-1/2" Frame Spacing 1' 6" Design Draft to Baseline 4' 2" Displacement at Mean Draft 136.1 short tons PROPULSION Type Diesel engine Number of Units 2 Total Shaft Horsepower 660 PROPELLERS Number 2 Number of Blades 4 Diameter 48" Pitch 47" fixed Revolutions per Minute 410 Principal Characteristics -- WLR Barge Length overall 100' 0" Breadth, Extreme 30' 0" Depth, Molded 7' 0" Frame Spacing 1' 6" Design Draft to Baseline 4' 0" Displacement at Mean Draft 237 short tons Hull Material Steel Below is a list of homeport information pertaining to 75-foot WLIC and 75 foot WLR tenders: CUTTER HULL# TYPE CLASS HOMEPORT PHONE # ANVIL 75301 WLIC 75A CHARLESTON, SC (843)724-7664 HAMMER 75302 WLIC 75A MAYPORT, FL (904)247-7362 MALLET 75304 WLIC 75B CORPUS CHRISTI, TX (512)888-3268 SLEDGE 75303 WLIC 75B BALTIMORE, MD (410)789-7984 VISE 75305 WLIC 75B ST PETERSBURG, FL (727)893-3331 AXE 75310 WLIC 75D MOBILE, AL (334)441-6271/72 CLAMP 75306 WLIC 75D GALVESTON, TX (409)766-5681/82 HATCHET 75309 WLIC 75D GALVESTON, TX (409)766-5683/84 CHEYENNE 75405 WLR 75C ST LOUIS, MO (314)481-6750 CHIPPEWA 75404 WLR 75C OWENSBORO, KY (502)684-4765 GASCONADE 75401 WLR 75C OMAHA, NE (402)451-7681 MUSKINGUM 75402 WLR 75C SALLISAW, OK (918)775-4471 WYACONDA 75403 WLR 75C DUBUQUE, IA (319)582-1965 WEDGE 75407 WLR 75D DEMOPOLIS, AL (334)289-0354 CHENA 75409 WLR 75E HICKMAN, KY (502)236-2324 KANAWHA 75407 WLR 75E PINE BLUFF, AR (504)536-1134 KICKAPOO 75406 WLR 75E VICKSBURG, MS (601)636-8304 PATOKA 75307 WLR 75E GREENVILLE, MS (601)332-1044 GREENBRIAR 75501 WLR 75F NATCHEZ, MS (601)446-5104 KANKAKEE 75500 WLR 75F MEMPHIS, TN (901)544-3936 Summary of Typical Drydock Work 1. Drydocking and Underwater Equipment Maintenance: Safely drydock the cutter and barge in accordance with the contractors_ docking plans or as dictated by the vessels structural design. A drawing of the vessel hull showing appendages and hull penetrations is normally available. 1.1 Work to be accomplished:. The routine underwater body maintenance normally consists of:  Cleaning, inspection, and repair or renewal of hull coating system  Ultrasonic thickness survey of the hull plates if required  Replacement of transducers, and preservation of hull rings  Inspection and servicing of propellers, shafts, shaft covering, shaft sleeves, associated bearings and seals  Inspection and servicing of rudders, rudder stocks, associated bearings and packing materials  Renewal of zinc anodes  Cleaning of grid coolers, and overhaul and/or renewal of associated valves and valve waster pieces . Valves may require reconditioning or replacement with new depending upon valve size 1.2 Current Practices:  Drydocking in accordance with MLCA Standard Specification, 99710_S_STD, Drydocking.  Cleaning, and inspection renewal of hull coating system in accordance with MLCA Standard Specification 63000N_STD, Preserve Ship Structures.  Ultrasonic thickness survey of the hull plates if required in accordance with MLCA Standard Specification 98600S_STD, Ultrasonic Testing.  Replacement of transducers, and preservation of hull rings.  Inspection of propellers, shafts, shaft covering, shaft sleeves, associated bearings and seals for damage, bend or wear. Repairs/replacement of shafts, propellers, shaft coverings, bearings and seals may be required based on the inspection results. Renewal of shaft covering is normally done in accordance with MIL-STD-2199, Glass Reinforced Plastic Coverings for Propeller Shafting. Long lead items such as propellers and shafts are normally provided by the Coast Guard to avoid delay.  Inspection of rudders, rudder stocks, associated bearings for defects and wear. Repairs or replacement of rudders, rudder stocks and bearings may be required based on the inspection results. Long lead time items such as rudder and rudder stocks are normally provided by the Coast Guard to avoid delay.  Renewal of zinc anodes in accordance with MLCA Standard Specification 63310N_STD, Renew Corrosion Preventative Zinc Anodes.  Cleaning of grid coolers in accordance with MLCA Standard Specification 25620D_STD, Clean and Test Grid Coolers, and overhaul and/or renewal of associated valves and valve waster piece renewal in accordance with MLCA Standard Specification 52010U_STD, Overhaul and Test Valves. Valves may be reconditioned or replaced with new depending upon valve size. 2. Preservation: Prepare and preserve, in accordance with coating manufacturer's procedures, the following to achieve (3) year service life with minor touch-up by ship's crew: 2.1 Work to be Accomplished:  Cutter and barge underwater body (partial or total)  Cutter and barge freeboards (total)  Partial or total superstructure  Partial or total deck non-skid coatings  Areas disturbed by other contract work  Cleaning and inspection of voids/tanks (fuel, potable water, sewage, wasted oil, etc). Repairs/renewal of tank coating as required. 2.2 Current Practices:  Preservation is performed in accordance with MLCA Standard Specification 63000N_STD, Preserve Ship Structures. 3. Welding: All welding, fabrication, inspection requirements for welding, brazing and associated processes shall be in accordance with recognized commercial practices established by the applicable regulatory code performance qualification procedures. 3.1 Work to be accomplished:  Welding processes, inspections and welder qualifications shall be accomplished to a recognized standard (AWS, ASME, ABS, or NAVSEA). Structural welds will require some witnessed quality assurance testing such as visual examination and non-destructive tests (magnetic particle, liquid penetrant, or eddy current method). Other structural boundary test methods to check for leakage such as air, water hose, or air hose (soap and bubble) test may also required. On an as necessary basis, perform welding repairs, overlay/clad welding and renewals of structural members including (but not limited to):  Flat, shaped and curved plate 1/8" to 3/8"  Sheet metals 14_ and less  Angle, tee, flat bar and channel sections 1/8" to 3/8" 3.2 Current Practices:  Welding is performed in accordance with MLCA Standard Specification 07400F_STD, Requirements For Fabrication Welding, Brazing, Inspection and Documentation. 4. Production Support: 4.1 Work to be accomplished: Provide all necessary equipment, functions and labor to support all contracted work including (but not limited to):  Removal and reinstallation of all interferences  Cleaning and gas free certification of all tanks and spaces in the vicinity of hot work  Protection of cutter spaces and equipment during contract work  Provide routine support services for production efforts including rigging, manufacturing, fabrication facilities and equipment necessary to support marine trades such as inside and outside machinists, pipefitters, shipfitters, welders, sheet metal workers, blasters and painters, non-destructive inspections, lagger, electrician, and crane/equipment operators  Providing normal ship services that are interrupted by contract work (ventilation, head/berthing/galley facilities, firemain/potable water/sewage/cooling water, etc.)  Provide daily services to maintain normal habitability of the crew onboard. Theses services will include telephone lines, electrical supply, parking spaces, mail delivery, temporary storage facility, security, etc.  Provide messing and berthing for vessel crew during repairs as necessary 4.2 Current Practices:  Provide general supports and services in accordance with MLCA Standard Specification 00000U_STD, General Requirements  Provide messing and berthing for vessel crew during repairs in accordance with MLCA Standard Specification 64000U_STD, Provide Temporary Messing and 64010U_STD, Provide Temporary Berthing  Handling of interferences is done in accordance with MLCA Standard Specification 07000N_STD, Interferences  Provide daily services to maintain normal habitability of the crew onboard in accordance with MLCA Standard Specification 99210U_STD, Provide temporary Logistics 5. Certifications and Standards: 5.1 Work to be accomplished: Provide following certifications and standards prior to commencing of work:  Gas free certifications  Drydock certification  Qualified Welder certifications  Qualified Welding Procedure Specifications and supporting Procedure Qualification Records  Qualified Welding Inspector certifications  Paint Inspector certifications 5.2 Current Practices:  The requirements of submitting the above certifications prior to commencing work are cited in the applicable MLCA Standard Specifications. 6. Documentation: 6.1 Work to be accomplished: Provide written reports to the USCG, when required, to document:  Inspection results  Necessary growth work discovered during contract work  Measurements and readings for historical documentation 6.2 Current Practices: Currently Coast Guard personnel witness all critical inspections called out in the contract. Any repair work in addition to the normal scope of work resulting from the inspections will be either covered by activating an pre-priced option contract line item (CLIN) or treated as growth work requiring agreement on price. 7. Standard Specifications: MLCA Standard Specifications can be obtained from the following internet web site address: Posted 06/21/00 (D-SN466845). (0173)

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