Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141

W -- PROVIDE AUDIOVISUAL SERVICES AND EQUIPMENT FOR SAN ANTONIO, TX CONFERENCE JULY 11-13 SOL 777-40-00 DUE 062900 POC Karen Lebo (440)526-3030 X7444 The Cleveland Business Center, Cleveland, Ohio referred to hereinafter Employee Education Center (EES) proposes to enter into a contract for the rental audiovisual equipment and technical support for the Occupational Health & Safety Conferenc. This is a Request for Quotations, for which it and all incorporated provisions are those in effect through Federal Acquisition Circular 97-17. The procurement is 100% Set-Aside for Small Business. The Standard Industrial Classification Code(SIC) is 7359. The Small Business Size Standard for this procurement is $5 Million. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR supbart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation WILL NOT be issued. The conference shall be held from July 11, 2000 through July 13, 2000. The location shall be the Marriott River Center, San Antonio, Texas. The conference activities shall take place in the Main Ballroom . The contractor setup shall be on Monday, July 10th by 5 pm. The General sessions are Three days (Tu-W-Th), first half day beginning at 800 am Tuesday, July 11th and ending at 530 pm, Thursday, July 13th, 2000 There are Five (5) Breakout sessions each on Tuesday, July 11th and Thursday, July 13th, and six (6) breakout sessions on Wednesday, July 12th, 2000. The contractor shall set up, maintain, and strike all audio-visual equipment requested for the conference, and shall meet all deadlines for set-up and striking of audiovisual equipment in the general sessions as well as the breakout sessions during the conference. The Contractor shall provide the technical crew for image magnification and videotaping of the general session, and a technician for all the general sessions and breakouts to handle the room audio, and a technician to handle the video lighting and the audio in the general session. The Contractor shall provide a project manager to interface with the EES Media Development Manager, the EES Conference Planner, and the EES A-V Specialist. The contractor will be prepared to connect VA Faculty and/or other Government provided laptop computers to any and all projection systems requested in this solicitation. Setup of equipment for General Session, Main Ballroom, Salons A, B, and F shall be by 500 pm on setup day and Striking of equipment after the final general session on the third day, July 13, and equipment for the breakout sessions shall be set-up and checked out by 700 am on day of the breakout sessions and struck after the final session requiring the equipment, on the final day. The following equipment shall be required for this conference: GENERAL SESSION/1) 1Analog Way 6 Channel Seamless Graphics Switcher, 3 days; 1 Professional Series VHS VCR w/Jog Shuttle 3 days; 3) 1 Elmo Visual Presenter -- Electronic Overhead 3 days; 4) 1 Navitar or Elmo Electronic Slide to Video Converter 3 days; 5) 3 8" Color Source Preview Monitors 3 days; 6) 2 Sony 29" Production Stage Monitors (Program) 3 days; 7) 3 Pro Series 15" XGA Flat Panel Monitor 3 days; 8) 3 Video Signal Scalers 3 days; 9) 2 Digital Signal Converters 3 days; 10) 1 4" LCD Preview Monitor (for Visual Presenter) 3 days; 11) 2 Universal Analog Computer Interface Kits 3 days; 12) 1 All signal distribution & processing 3 days; 13) 1 250' Remote PC Display Controller (mouse, keyboard, monitor) 3 days; 14) 1 10,000 Lumen DLP Projector 3 days; 15) 1 3,500 Lumen DLP Projector (Backup) 3 days; 16) 1 12' x 16'' Rear Projection Truss Screen 3 days; 17) 1 12' x 16'' Grey Velour Truss Screen Dress Kit 3 days; 18) 1 House Audio System: Includes: 6-two way enclosures (stage L&R), 3 -- delay enclosures, 2-center fill enclosures, 1- dual 18" sub enclosure. Fully loaded Drive/Processing rack, CD Player, stereo & mono EQ's, and all power amp racks & fly hardware as required, 3 days; 19) 1 24x12 Channel Audio Mixer / Console 3 days; 20) 2 Slimline Extendable Podium Mics 3 days; 21) 1 UHF Diversity Wireless Lavalier Mic System 3 days; 22) 2 UHF Diversity Wireless Hand Held Mic w/Floor Stands 3 days; 23) 3 Shure SM58 Panel Mics w/Table Stands 3 days; 24) 4 Shure SM58 Mics w/Floor Stands 3 days; 25) 1 ClearCom 5 Station Two Way Intercom System 3 days; 26) 8 Motorola P200 14ch. Walkie Talkies 3 days; 27) 1 Video Lighting "Stage Package" w/Dimming & Control: Includes: 30' 12" Box truss w/teaser, 2 -- 1/2 ton CM motors, 1-Cable pick pipe w/boom & base @ drape line, 6-Par 64's (stage wash), 8-Source 4 specials, 4-8" 1Kw hair lights (upstage),12 -- Par 64's w/floor bases, star gobos, rigging hardware, color, dimming & control. 3 days; 28) 1 Pipe & Drape Grey Velour 16'h x 70'w 1 day; BREAKOUT SESSIONS- 5 (for use on 7/11 and 7/13: 29) 1 Projection Scaffold Tower 1 day; 30) 5 1500 Lumen True XGA LCD Projectors 2 days; 31) 5 8' x 8' Tripod Screens Skirted 2 days; 32) 5 Universal Interface Kits 2 days; 33) 2 VHS Players 2 days; 34) 2 Overhead Projectors w/Built In Spare Lamp Changer 2 days; 35) 5 Shure Audio Mixers 2 days; 36) 5 Shure SM58 Podium Mics 2 days; 37) 5 Shure UHF Wireless Lavalier Mics 2 days; 38) 10 Shure SM58 Mics w/Floor Stands 2 days; 39) 6 Flipchart Easels w/Pad & 2 Markers Each 2 days; 40) 10 Safelock Projection Stands Skirted 2 days; BREAKOUT SESSIONS 6 (for use on 7/12) : 41) 6 Proxima 1500 Lumen XGA LCD Projectors 1 day; 42) 6 8' x 8' Tripod Screens Skirted 1 day; 43) 6 Universal Interface Kits 1 day; 44) 2 VHS Players 1 day; 45) 2 Overhead Projectors w/Built In Spare Lamp Changer 1 day; 46) 6 Shure Audio Mixers 1 day; 47) 6 Shure SM58 Podium Mics 1 day; 48) 6 Shure UHF Wireless Lavalier Mics 1 day; 49) 12 Shure SM58 Mics w/Floor Stands 1 day; 50) 7 Flipchart Easels w/Pad & 2 Markers Each 1 day; 51) 12 Safelock Projection Stands Skirted 1 day; 52) 1 Technical Director / Switcher Operator 4 days; 53) 1 Audio Director 4 days; 54) 1 Lighting Director 4 days; 55) 1 Video Engineer/Tape Operator 4 days; 56) 1 Audio-Visual Technician- Breakouts; 57) 2 Audio Visual Technicians (Set & Strike Assist). The Department of Veterans Affairs will retain rights to all intellectual property recorded during the course of this conference. The following FAR provisions apply and are incorporated by reference: FAR 52.212-1 INSTRUCTIONSOF OFFERORS-COMMERCIAL ITEMS(NOV 1999), FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS(OCT 1999), 52.212-4 CONTRACT TERMS AND CONDITIONS- COMMERCIAL ITEMS(MAY 1999), FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS(MAY 1999) with the following numbered paragraphs checked: a (1) and (2), paragraph b (6) through (10), paragraph c (1) and (2), and paragraph e; VAAR 852.219-70 VETERAN-OWNED SMALL BUSINESS; and FAR 52.212-2 EVALUATION -COMMERCIAL ITEMS(JAN 1999) with the following evaluation criteria: 1) Contractors ability to meet requirements, 2) Technical experience, 3) Past Performance, a list of at least three agencies/companies (include addresses, telephone number and points of contact) for which you have provided similar services within the past three (3) years. 4) Price. The evaluation criteria are considered equal in importance with price. Please acknowledge all requirements on proposals. No partial quotes will be allowed. No substitutes will be allowed. A price proposal which includes all cost including travel, prompt payment terms remittance address, synopsis addressing evaluation criteria, a completed copy of FAR 52.212-3 and VAAR 852.219-70 shall be submitted responding to this request are due by the COB June 29, 2000(4:30pm EST). All responsible sources may submit an offer, which will be considered. Facsimile proposals will be accepted. Please fax your proposals to (440)838-6052. Posted 06/26/00 (W-SN468402). (0178)

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