Department of Transportation, United States Coast Guard (USCG), Commanding Officer (a-3), Headquarters Support Command, U.S. Coast Guard, 2100 Second Street, SW, Room B411, Washington, DC, 20593-0001

D -- 2000 SENIOR INVESTIGATING OFFICER (SIO) CONFERENCE SOL DTCGG8-01-Q-MAA001 DUE 071400 POC Ms. Myra Freeman, Purchasing Agent, Phone (202) 267-1574, Fax (202) 267-4727, Email mfreeman@comdt.uscg.mil-- SKC John Macy, Contracting Officer, Phone 202-267-1574, Fax 202-267-4727, Email jmacy@comdt.uscg.mil WEB: Visit this URL for the latest information about this, http://www.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&ProjID=DTCGG8-01-Q-M AA001&LocID=2802. E-MAIL: Ms. Myra Freeman, mfreeman@comdt.uscg.mil. OFFICE OF INVESTIGATIONS AND ANALYSIS G-MOA SENIOR INVESTIGATING OFFICER (510) CONFERENCE STATEMENT OF WORK SCOPE The United States Coast Guard, Marine Safety and Environmental Protection Directorate, Office of Investigations and Analysis (G-MOA) is seeking to hold its annual Senior Investigating Officer_s (SIO) conference and is looking for a solicitation from vendors that will accommodate our needs. G-MOA is looking to have this conference 30 Oct -- 3 Nov 2000. Alternate date is 13-17 Nov 2000. BACKGROUND G-MOA needs to conduct an off-site, weeklong conference attended by all the SIOs from 47 Marine Safety Offices, 10 District(m) representatives and approximately 18 personnel from Coast Guard Headquarters and Headquarters commands: Total 75 personnel. The purpose of this conference is to: 1. Provide our SlOs with latest regulation changes; 2. Standardize investigation practices among the 47 MSOs and the Districts; 3. Inform SIOs of current data needs to process information requests and statisticalstudies; 4. Increase the professional development and investigative abilities of all our field investigators; 5. Offer a forum for addressing the needs of the field units; 6. Insure unit and district practices are in concert with the G-M and the Coast Guard_s business plan. REQUIREMENTS Basic requirements for the conference facilities are as follows: Meeting space for 75 people to be seated behind tables. I Enclosure I o On-site individual room accommodations for 60 overnight guests for four nights. No share bathroom or showing facilities. Eight to 10 personnel may require 5 night stays. o Location of facility must be within a 25-mile radius of CGHQs. This requirement is based on a large number of guest speakers and day guests that will be coming from CGHQs. o Location of facility must be within a 15-mile radius of a major airport. The airport must be capable of servicing the top commercial carriers. Attendees will not be authorized rental cars. o On-site meals: 3 meals/day for overnight guest and noontime meals for day guests. Facility must be capable of serving all 75 people with in 15 minutes and have adequate seating for one hour. o Lodging and meal costs must not exceed the government_s per diem rate. o Have liquid crystal display or LCD projection in conference room. LCD must be capable of being connected to a standard laptop computer. LCD projection must be capable of being viewed by all 75 attendees. LCD projection shall be approximately 4 feet by 3 feet or greater. Provide all wires/cables for connection for laptop computer. o Provide at least one breakout session room, capable of seating 10-15 people at no cost to government. o Provide standard instructions tools and facilities: Chalk or dry erase board; blotter paper, podium, overhead projector and writing utensils for these apparatuses. o Have on board or on-call audio-visual support or technical support at no cost to government if services are rendered. o Due to the potential of having a large volume of people at the furnished facility, facility must have solid walls between rooms. No mobile partitions. No construction or street noises or distractions. o Must have open area or gymnasium for mock investigative training free from distractions. o Computer room with printing and e-mail capabilities. o On-site law enforcement training facilities  Ability to conduct _mock_ accident/crime scene investigations  Have multi-floor or deck facility to simulate ship  Have on-site instructors (CG will coordinate agenda)  Ability to conduct photo/video of evidence and scene exercises  Have on-site weapons range Distance from class room instructions must be within 1/4 mile of training sites VIP parking or reservations (for our guest speakers) o Availability of additional breakout areas (picnic areas, day rooms) free of charge o Prior catering to government, maritime or law enforcement organizations o Easy access location o Health and wellness facilities ADDITIONAL VENDOR INFORMATION All vendors meeting the requirements above are encouraged to bid. In addition to all regulations of the Federal Acquisition Register, vendors shall: o Provide list of audio visual equipment capabilities and rental fees, in any. o State which items in the REQUIREMENT section above are provided gratuitously. o List the costs or the daily rates for those items that are not provided gratuitously. o Provide brochures and other advertisement literature to USCG. List Federal agencies that have recently utilized your facilities. OFFICE OF INVESTIGATIONS AND ANALYSIS G-MOA SENIOR INVESTIGATING OFFICER (SIO) EVALUATION CRITERIA The United States Coast Guard, Marine Safety and Environmental Protection Directorate, Office of Investigations and Analysis (G-MOA) is seeking a facility to hold its annual Senior Investigating Officer_s (SIO) conference. The Coast Guard will gauge each vendor based on the agency responsibilities stated in 41 CFR Part 301-74, the _Requirements_ stated in the Statement of Work and the evaluation criteria below: 1. Quality: The Coast Guard will assess the vendor/site_s accommodations: o lodging and bathroom accommodations o food and eating accommodations o conference facilities, room acoustics and viewing capabilities o site accessibility and proximity from airports o on-call help staff and concierge, professionalism o health and recreational facilities o capability to adequately accommodate 60 overnight guests and 15 day guests 2. Price: The Coast Guard will review each vendor_s cost estimate. The vendor_s proposal must breakdown the cost for overnight guests, day guests, and each item in _equipment rental._ The overnight guest rate cannot exceed the government_s per diem rate for that area. The Coast Guard expects the day guest rate to be less than half the per diem rate. Per diem rate can be found at: http://www.dtic.mil/Perdiem/ 3. Past performance: The Coast Guard will consider the vendor_s past experiences catering to other Coast Guard offices and units, other Federal agencies, law enforcement agencies and maritime organizations. The Coast Guard may query previous customers to gauge their satisfaction. 4. Accommodate unique training needs: In addition to lodging, food and conference facilities, the Office of Investigations and Analysis has addition training needs for its attendees: o Weapons range o Facilities and instructors to conduct crime/accident scene securing o Facilities and instructors to conduct crime/accident scene photography and video o Facilities and instructors to conduct mock investigations Evaluation Criteria Enclosure 2 Posted 06/29/00 (D-SN470172). (0181)

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