NASA/Glenn Research Center, 21000 Brookpark Road, Cleveland, OH 44135

S -- JANATORIAL & RELATED SERVICES; SEEKING HUB ZONE AND VETERAN-OWNED FIRMS SOL HUBZone-VetsJanatorial DUE 072400 POC Carl L. Silski, Small Business Officer, Phone (216) 433-2786, Fax (216) 433-5489, Email Carl.L.Silski@grc.nasa.gov -- John D. Moore, Contract Price Analyst, Phone (216) 433-2778, Fax (216) 433-2480, Email John.D.Moore@grc.nasa.gov WEB: Click here for the latest information about this notice, http://nais.msfc.nasa.gov/cgi-bin/EPS/bizops.cgi?gr=D&pin=22#HUBZone-VetsJanatorial. E-MAIL: Carl L. Silski, Carl.L.Silski@grc.nasa.gov. HUB ZONE & VETERAN-OWNED BUSINESSES SOURCES SOUGHT SYNOPSIS For JANATORIAL and RELATED SERVICES To determine the viability of a HUB Zone competitive procurement or a procurement with HUB Zone and/or Veteran-owned business subcontracting opportunities, the NASA Glenn Research Center (GRC), Cleveland, Ohio, is seeking capability statements from certified HUB Zone small businesses AND Veteran-owned small businesses, including those that are owned by service-disabled veterans, capable of providing janitorial and related services (described below) under the SIC code 7349. The size standard is $12 million. BACKGROUND AND GENERAL REQUIREMENTS GRC is comprised of 82 cleanable buildings and additional related areas on a 351-acre main campus, adjacent to Cleveland Hopkins International Airport. Total cleanable square footage is approximately two million square feet. Over 4,200 people work at GRC, including civil service and contractor employees. Over half of them are scientists and engineers, who plan, conduct, or oversee and report on the research tasks and projects of the Center. We are seeking a contractor (or subcontractors) to provide janitorial and related services for around 82 buildings. This work includes providing all labor, supplies, on-site management personnel, tools, materials, equipment, transportation and vehicles necessary to perform all tasks. At times, performance will require movement of furniture, fixtures, equipment and furnishings, particularly when there are office moves. Because buildings are spread around the campus, the contractor (or subcontractors) will be responsible for transporting all personnel, tools, equipment and materials including ladders and scaffolds among the buildings being serviced. While many of the buildings have laboratory areas consisting of lab sinks, chemical storage cabinets, fume hoods and research equipment, the small business will NOT be responsible for cleaning those items. But, the areas themselves must be cleaned. The small business will also be providing services in some secured areas. In addition to the preceding, the small business will also be responsible for administrative and clerical activities associated with performing all tasks. The normal workweek for these services is Monday through Friday. Work is to be scheduled to avoid interference with normal Government business. Occasional routine and non-routine service on weekends will also be required. Generally, shampooing of carpeting and tile floor care are performed after standard work hours. Because GRC personnel work flexible work schedules and some personnel performing tests work second and third shifts, our operational/research workloads vary. Hence, interested firms are expected to be flexible in developing routine cleaning schedules. The current janitorial support is being split between two shifts; however, any new firm(s) will have some latitude in the shift assignments providing they adhere to some specific time restrictions listed for some buildings. All work is to be performed in accordance with Federal, State and Local laws and regulations (including NASA and Glenn safety and health requirements) as well as GRC policy, regulations and procedures. Interested firms will be required to comply with the Standards for the Tracking and Management of Medical Waste, (CFR Title 40, Part 259); and the Ohio Revised Code, Section 3745-27-30 State of Ohio Infectious Waste Regulations; OSHA's Blood borne Pathogens Standards; and DOT Hazardous Materials Regulations. Firms must also comply with OSHA Toxic and Hazardous Substances standards (29 CFR 1910.1001 and 29 CFR 1926.1101 and preamble) in performance of janitorial services and associated training. WHAT WE ARE NOW SEEKING We are seeking a contractor (or subcontractors) to provide routine, unscheduled, and emergency services, as described below: Routine Services Routine services consist of -- dusting of office furniture and fixtures -- tile and hard-surface floor care -- carpet cleaning (once per year) -- cleaning rest rooms -- carpet vacuuming -- window cleaning (once per year) -- winter wet mopping -- wall washing in restrooms (once per year) -- reoccurring special-event cleaning -- the loading, crushing and packing of excess trash in dumpsters -- cleaning public telephones and booths -- cleaning slop sinks -- cleaning eye wash stations and ear plug stations -- routine HVAC vent cleaning (once every two years) -- picking up and removing from GRC bagged and identified bio-medical waste according to all Federal, State, local and GRC regulations Interested firms are expected to use environmentally safe practices for the above services. Unscheduled Services Unscheduled services include janitorial and related services required on an unscheduled or irregular frequency. Unscheduled services span a wide variety of cleaning tasks such as -- cleaning approximately ten "Clean Rooms" -- cleaning light fixtures -- cleaning and high dusting of ceilings and fixtures (7-foot to 70-foot heights) -- cleaning drapes and venetian blinds -- cleaning and installing carpeting -- installing drapes -- washing metal furniture and cleaning upholstered furniture -- cleaning wood paneling -- sealing concrete floors -- cleaning for special events, e.g. floor and carpet sweeping before and after an event, spot cleaning of carpets, damp mopping, emptying trash receptacles, cleaning of tables and low dusting -- industrial cleaning, i.e., cleaning the interiors and exteriors of test equipment such as a settling chamber, air headers and vacuum chambers and the removal of some petroleum-based residue or film. Emergency Services Interested firms are also expected to be available to provide emergency cleaning when requested by the Government. Emergency service, i.e., Trouble Calls, typically includes such items as clean up of overflowed rest room fixtures, spills or floods, muddy or wet entrances, broken glass and carpet repairs. It also includes the cleanup of flooring, walls or fixtures where employee accidents have occurred. The service provider(s) is to be accessible for emergency service calls 24 hours a day, seven days a week with calls to be serviced within two hours. REQUESTED RESPONSE Interested HUB Zone and Veteran-owned small businesses should submit their capability responses by July 24, 2000 to Carl L. Silski, NASA Glenn Small Business Officer, 21000 Brookpark Road, Mail Stop 500-313, Cleveland, Ohio 44135. Responses may also be e-mailed to Carl.L.Silski@grc.nasa.gov or faxed to 216-433-5489. Inquiries of a general nature may be directed to John D. Moore, Contracting Officer, at 216-433-2778. Inquiries of a work requirement nature may be directed to Patricia C. Fordosi at 216-433-6759. Responses received after July 24 may not be considered. Please note that this synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. Further, the Government will not be financially responsible for any expenses incurred in providing information solicited. Responses should be limited to no more than SEVEN pages. These pages should consist of: (1) A COVER letter (no longer than TWO pages) which briefly describes your company, succinctly addressing, but not necessarily limited to, the number of years in business, annual sales over your last three business years, the number of employees you have now and over your last three business years, and your demographics. For your demographics, indicate whether you are: a) A Certified HUB Zone Small Business b) A Small Business in the Process of Becoming HUB Zone Certified c) An 8(a) firm that is HUB Zone Certified or in the Process of Becoming HUB Zone Certified d) A Veteran-owned Small Business e) A Service-disabled Veteran-owned Small Business (meaning a veteran with a disability that is service-connected) f) A woman-owned small business in any or all of the preceding five categories g) A disadvantaged small business in any of the first five categories. Your cover letter should also indicate whether you are interested in being: a) a prime contractor b) a subcontractor, or c) either a prime or subcontractor. In addition, please briefly describe your current commercial practice regarding service warranties, billing discounts, contract financing and required terms for payment, acceptance/rejection of work performed, and anything else you feel appropriate. Also, please provide your e-mail address, if you have one, in your cover letter. (2) No more than FIVE pages describing your capability and experience. Your experience should be described in relationship to the above-anticipated scope of work. Posted 07/07/00 (D-SN472595). (0189)

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