EXHIBITOR APPLICATION EXHIBITOR APPLICATION NATO Civil Military Blood Conference Marriott at Metro Center ● Washington, DC November 9 -10, 2000 Please return this application form to Lori L. Burke, CMP, NATO Civil Military Blood Conference Office, Standard Technology, Inc., 5201 Leesburg Pike, Three Skyline Place, Suite 204, Falls Church, VA 22041 Telephone: (703) 933-8315, Fax: (703) 671-8760, E-mail lori.burke@tma.osd.mil Full Company Name Primary Contact Name Title: Address City State Zip Telephone No. Fax No. E-mail: EXHIBIT DIRECTORY INFORMATION Company/Exhibit Name: Marketing Point of Contact Name: Title: Telephone No.: Fax No.: Synopsis of Exhibit: Please provide a written and an electronic copy of your exhibit synopsis with your application form. Please E-mail your synopsis to lori.burke@tma.osd.mil. The Vendor Committee will review all applications. Include the company name, exhibit title, the point of contact and telephone number on the synopsis. The synopsis should explain the exhibit content, purpose, and intended audience. Please limit the synopsis to a maximum of one paragraph, double-spaced, 12 point type, Times New Roman. This synopsis will be included in the conference program. Exhibit Team: List names and titles of Exhibit Team members as they should appear on badges. Two staff badges per company are included with the booth price. Additional exhibit staff badges are available to paying conference attendees. List additional staff (name & title) on separate page. Name Title 1) 2) Exhibit Requirements: Number of Booths/Tabletops: Please list any competitors you prefer not to be near: Payment: ________ Tabletop(s) @ $1,500.00 = $______________ (If an 8' x 10' booth is preferred, contact Exhibit office for pricing.) ________ Additional Staff @ $100.00 = $______________ TOTAL AMOUNT ENCLOSED: $______________ Check or Money Order (made payable to Standard Technology, Inc.) MasterCard, American Express or Visa Name as it appears on card Credit card number Expiration Date ** Note all credit card payments will indicate a charge to "Standard Technology, Inc." on the monthly statement and not the NATO Civil Military Blood Conference. Exhibitor Acceptance Agreement If selected to exhibit by the Vendor Committee, I agree to abide by the terms as stated in the Exhibitor Prospectus, Application Form and the Terms of Agreement on the reverse side. Signature Title Date For Conference Office Use Only: Date Received: ________________ Exhibit Selected: ___Yes ___No Amount Paid $__________ Check No.:_________ Approval #: ___________ Batch #:__________ Date:__________ TERMS OF AGREEMENT A. EXHIBITOR CONDUCT  NATO Civil Military Blood Conference policy stipulates the following exhibitor guidelines:  Exhibitors will not sponsor events or services.  Exhibitors will not entertain government employees or sponsor hospitality suites.  Exhibitors will not display or distribute products or marketing materials outside of the Exhibit Hall.  Exhibitors willtreat all Conference attendees in an equitable manner.  Exhibitors will not accept orders placed during the Conference. All orders will be placed only after following normal federal procurement procedures.  Exhibitors who do not adhere to these guidelines may be requested to leave the Conference. B. SPACE RENTAL Tabletop Space: Tabletop space will consist of 1 -- 6'x30" draped table, two chairs, trash can, booth identification sign, ballroom carpeting, carpet cleaning, and two exhibitor badges per tabletop for exhibit representatives will be provided. Floor Plan: All dimensions and locations shown on the official floor plan are believed, but not warranted to be accurate. Conference Management reserves the right to make such modifications as may be necessary to meet the needs of the exhibitors and the exhibit program. Furnishings: Furniture, and/or additional draping, accessories, signs, electrical service, computer equipment, phone lines, or ISDN line, etc. are the sole responsibility of the exhibitor and should be ordered in advance from the official show decorator on the forms that will be provided. Table coverings as well as all booth equipment must be of nonflammable material. All decorative materials must be fire resistant and in accordance with the standards established by the local Fire Department. Cancellation: Cancellation of exhibit space after receipt of the exhibitor application form with payment will result in forfeiture of the full exhibit fee. C. CONSTRUCTION, INSTALLATION AND USE OF EXHIBIT FACILITIES Installation and Dismantling: All installation and dismantling of exhibits must be carried out during the time indicated in the accompanying exhibit information. No exhibit may be erected after the exhibition opens or be dismantled before the official closing time. It is the responsibility of the exhibitor to see that all his/her materials are delivered to the Exhibit Hall and removed from the Exhibit Hall by the specified deadline. Any space not claimed and occupied by5:00pm on Wednesday, November 8th may be reassigned without refund or rental paid. All property is to be shipped to and from the official Drayage Company, The Aaron Group. Construction: Exhibits shall be constructed and arranged so that they do not obstruct the general view, nor hide the exhibits of others. No side wall higher than 33 inches may extend forward from the back wall more than one-half the depth of the exhibit space. Exhibitors desiring to use other than standard booth equipment, any signs, or material conflicting in any way with the above regulations may be requested to submit two copies of a detailed sketch of the proposed layout at least 30 days before the meeting or before construction is ordered and receive written approval from the Exhibit Management. D. LIABILITY Hold Harmless: The exhibiting company assumes the entire responsibility and hereby agrees to protect, defend, indemnify and save harmless the Hotel and Standard Technology, Inc. (STI), its owners and operators, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses or damages to persons or property, governmental charges or fines and attorney's fees arising out of or caused by you or your installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, irrespective of the fact that such exhibitors are providing the indemnity hereinafter set out, excluding any such liability caused by the sole negligence of the Hotel or STI and its employees and agents. The Exhibitor shall obtain and keep in force the term of the installation and use for the exhibit premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the contractual liability set forth in the foregoing paragraph, hereof, in an amount not less than $2,000,000 Combined Single Limit for personal injury and property damage. STI and the Hotel, its owner and operator, shall be included in such policies as additional named insurers. In addition, your organization acknowledges that neither STI or the Hotel, its owners and operator, maintain insurance covering exhibitor's property and that it is the sole responsibility of your organization to obtain business interruption and property damage insurance insuring any losses by your organization. Insurance: The exhibitor shall provide STI with a certificate or certificates of insurance reflecting (I) full coverage on all exhibit material, equipment or apparatus introduced onto the Hotel premises, (II) comprehensive general liability, contractual liability (specially referring to the contractual liability), and property damage insurance in a company or companies complying with the requirements of Licensor and protecting against any liability which may accrue by reason of the alleged wrongful or negligent conduct of Licensee in the amount of not less than $2,000,000.00 per occurrence, (III) Workmen's Compensation insurance or insurance required by similar employee benefit acts as well as insurance having a minimum per occurrence limit of $100,000 against all claims, which may be brought for personal injury or death of Licensor's employees, all such coverage to include contractual liability. The aforesaid insurance coverage shall name STI, the Hotel and their respective affiliated and subsidiary companies, partners, officers, directors, agents and employees as additional insured as their interests may appear. The foregoing additional insured entities are hereinafter referred to as the "Indemnities". Inability to Perform: In the event that because of war, fire, strike, government regulation, public catastrophe, act of God, or other cause, the Conference or any part thereof is prevented from being held, or is canceled by the Conference Management shall determine and refund all amounts paid. If the Conference should be prevented from conducting the exposition by any cause beyond its control or if it cannot permit the exhibitor to occupy space due to circumstances beyond its control, the Conference will refund to the exhibitor the amount of the fee paid, less a $100 processing fee. The Conference shall have no further obligation or liability to the exhibitor. Security: The Conference Management Team will provide security guard(s) on a 24 hour basis beginning on Thursday, November 9, 2000 and ending on Friday, November 10, 2000, but the furnishing of such service shall not be construed to be any assumption of obligation or duty with respect to the protection of the property of exhibitors, which shall at all times remain in the sole possession and custody of each exhibitor and shall be their sole responsibility. Exhibitors should staff their tabletops at all times during posted show hours. The American with Disabilities Act: The exhibitor will comply with Title III of the Americans with Disabilities Act. E-MAIL: Click here to contact the exhibit coordinator, lori.burke@tma.osd.mil. Posted 07/12/00 (W-SN473759).

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