Greensboro Purchasing and Materials Service Center, US Postal Service, PO Box 27496, Greensboro, NC 27498-0001

36 -- DIGITAL COPIERS SOL 363199-00-A-0210 DUE 080300 POC Wanda S. Bost, (336) 665-2851 E-MAIL: wbost@email.usps.gov, wbost@email.usps.gov. The Postal Service is seeking sources to form a long-term contractual relationship (possibly for as long as ten years) for providing digital copiers of all sizes on a nationwide basis. We are seeking manufacturers who can provide state of the art equipment to be used throughout the Postal Service. Annual Postal spend for copiers is estimated between $28-35 million per year. The Postal Service intends to prequalify suppliers. Interested suppliers must respond, in writing, to this request. Response packages must include specific detail to sufficiently address the competencies noted below. The following areas of focus will be used in determining qualifications among responses received: 1. Production Capability: The supplier must have the facilities to manufacture or otherwise provide the equipment required. Suppliers must include information outlining their specific production capacity. A supplier demonstrates the ability to perform to consistently high standards through a record of excellent past performance. Quality may be demonstrated by previously providing high quality equipment, and by maintaining a documented quality system. Reliability may be demonstrated through consistent on-time delivery, as well as through equipment that performs well throughout its service life. 2. Program Management and Service Capability: Suppliers must include information outlining the proposed contract management structure. Provide a narrative description of the proposed approach to assure quality control of the products and service provided and the timeliness of service, including a description of the transportation/distribution network. Supplier must provide information showing the company has the necessary organization, experience, accounting and operational controls, technical skills, production capacity and property controls. 3. Current and Past Performance: The supplier must provide information and references to document a record of satisfactory performance on contracts of similar magnitude. Satisfactory performance as defined by the Postal Service is (1) quality of service, (2) timeliness of performance, and (3) customer satisfaction. Suppliers should provide proof of timeliness of performance (adherence to contract schedules, including the administrative aspects of performance). Suppliers should be able to prove good customer relations (a history of being reasonable and cooperative with customers; commitment to customer satisfaction, integrity and ethics). 4. Distribution Network/Maintenance Capabilities: Suppliers must provide adequate information outlining their distribution network, including an explanation of the contractual relationship between the supplier and its distribution network. Suppliers must provide a narrative description detailing how maintenance support will be managed, including quality control, and appropriate response management. 5. Financial responsibility: Suppliers must provide adequate information to demonstrate their financial capability, and indicate if the company has the necessary working capital and/or other resources to perform the contract. Evidence of financial stability as indicated by the suppliers credit history will be one aspect of the evaluation. Each prospective supplier must provide their company's (or parent company's) audited annual financial statements (both the Balance Sheet and Income Statement) for the immediate past two fiscal years. 6. Supplier Diversity Program: The Postal Service is committed to seeking out and providing opportunities for small, minority and women-owned businesses through direct contract awards and subcontracting opportunities. Supplier Diversity plays an important role in promoting economic development in communities, while helping the Postal Service get the top quality products and services we need to serve the American public. Each prospective supplier must provide information regarding their firms supplier diversity and subcontracting opportunity programs. SUBMISSION REQUIREMENTS: Response packages must be submitted to: Purchasing and Materials Service Center, USPS, ATTN: Wanda Bost, PO Box 27496, Greensboro, NC 27498-0001. Packages must be submitted no later than 15 calendar days from the date of this notice. This announcement is not a Request for Proposals. Posted 07/18/00 (W-SN476075). (0200)

Loren Data Corp. http://www.ld.com (SYN# 0266 20000720\36-0001.SOL)

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