National Cancer Institute, Research Contracts Branch, PSAS, 6120 Executive Blvd, EPS/Room 638, Bethesda, MD 20892-7227

T -- PHOTOGRAPHIC, MAPPING, PRINTING, & PUBLICATION SERVICES(00-NCI-PC-113) SOL RFQ-NCI-00162 DUE 081600 POC Cynthia Brown, Purchasing Agent, 301-402-4509, Gail Zois, Contracting Officer The NCI requires the following printing services and deliverables. This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in the FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation, No. RFQ-NCI-00162, includes all applicable provisions and clauses in effect through FAR FAC 97-19. The acquisition will be made pursuant to the authority in FAR 13.5 to use simplified procedures for commercial. This requirement is set-aside for small business. The Standard Industrial Classification Code is 2732, and the business size standard is 500 employees. All prospected offerors should have a copy of the booklet "Standard Technical Specifications for NCI Printing Requirements" (hereafter referred to as NCI Standard Specifications) issued by DHHS/NIH/NCI. The information in this booklet provides supplemental information necessary for potential offerors to have a complete understanding of the specification set forth below. Copies of the booklet may be requested from Cynthia Brown, at (301) 402-4509. REQUIREMENTS: TITLE: "Division of Clinical Sciences Annual Directory, 2000". PRODUCT: 304 page text plus a separate 4 page cover. QUALITY: Level 1 printing and finishing attributes are required for this specification. Reference GPO Publication 310.1 for attribute requirements. Printing is the predominate production function and none shall be subcontracted. QUALITY: 2,800 copies plus the final films used in the production of this printing. TRIM SIZE: 8-3/8" x 10-7/8", LAY-FLAT BINDING ALONG THE 10-7/8" DIMENSION. FURNISHED MATERIALS: Mac Zipdisks consisting of Adobe art & Quark page layouts from desktop created files together with laser proofs. The files contain FPO's only as a guide. The contractor shall also receive3 full color photographic illustrations and 141 (black and white 5" x 7") photoprints for high resolution scanning.Also refer to NCI Standard Technical Specifications. PROOFS: Provide laminate halftone dot color proofs, digital color-4000 dpi or made from final films, stripped to show the full press sheet imposition, including 4000 dpi or made from final films, stripped to show the full press sheet imposition, including colorbar, show guide, gripper and ruled-up for all bindery marks of each form, plus 2 book dylux proofs, with all elements in proper position, folded and trimmed to the final size. NCI shall retain one complete dylux proof set. Also refer to NCI Standard Technical Specifications. PAPER: Covers -100 lb. white #1 dull finish cover, target brightness of 87. (Celesta, Centura, Signature, Vintage, or an approved equal). Text -80 lb. white #1 dull finish text, target brightness of 87.(Celesta, Centura, Signature, Vintage, or an approved equal). Only those papers listed above as approved #1 sheet equals will be considered. See the 33rd edition ( 99-"00 issue) of the competitive Grade Finder. Both the text stock and cover stocks, when required, must be smooth finish only. Rolland Opaque is not an approved alternative sheet. American mill brand manufactured papers only, private label and or foreign manufactured papers shall not be acceptable. Also refer to NCI Standard Technical Specifications. INKS: 4 color process, PMS 123, PMS 1205 and Black Ink. Solid inks required, no builds allowed. Inks shall contain minimum percentages of vegetable oil in compliance with federal procurement mandates as follows: Heat-set litho/10%, sheet-fed litho/20%, forms/20%. BINDING: Lay-flat binding along the 10-7/8" dimension is required. Must be with a flexible spine and free-floating cover structure. Adhesive on spine must be a water-abased, cold emulsion P.U.R. (Polyurethane reactive) which is to remain flexible for the life of the binding. A reinforced crepe lining is also to wrap over the spine. Score, fold and apply cover by hot/or cold glue process. Use of any alternate adhesives will not be acceptable. Score and hinge covers as necessary. Run cover grain parallel to the spine to prevent cracking and in the same signature size as the text forms. Trim 3 sides after binding to a final size of 8-3/8" x 10-7/8". No white space or ink gaps at the binding edge shall be allowed after binding. SEPARATIONS: Three 200 line screen scans of approximately 7" square or smaller sized format are required plus electronic assembly on a system for the cover. 141 halftones are square finish 2-1/8" square or smaller from 5" x 7" prints. All the illustrations are scanable and the photos for halftones should be scanned. Velox proofing a dozen random halftones should be scanned. Velox proofing a dozen random halftones before production is required. Include a multi-step grayscale with the advanced halftone proofs. FORMAT: Text pages 1-304, cover pages 1-4. PRINTING: Print covers 1 and 4 in a solid bleeding 3 sides background of PMS 123. Black overprint text and rules prints on both pages with a reversed to white box on cover1. Three full color process illustrations (assembled as a montage set) drop into this box with approximately 1/16" white equally spaced. Type and headlines reverse to white on all pages. Spot dull varnish all areas except the photos. Spot UV liquid coat the illustrations only. Covers 2 and 3 print a solid bleeding all sides of Black ink only with reversed to white text copy appearing on cover page 2. Overall dull varnish the inside cover pages except for the spine area. All Text pages print in PMS 1205 and dense Black inks. 50 divider pages are scattered throughout the text portion, printing as a 100 % solid PMS 1205 bleeding all sides background plus Black ink type matter. Halftone pages have low-res position only scans in the electronic files and the contractor shall substitute their hi-res 200 line screen halftones as indicated. NCI's representative (Walter Burroughs) shall review all proofs and press inspect this product. Note: Heavy ink coverage is required and the contractor must take all necessary precautions to prevent ghosting and laya smooth uniform ink film. "Ghosting & "in-line problems" shall not be acceptable. Both cover and text signatures must be printed on a lithographic printing press capable of printing all the ink colors with one pass through the press. Web-fed lithographic production equipment if used shall be heat-set only. Also refer to NCI Standard Technical Specifications. MARGINS: Bleeds, follow trim marks on furnished camera copy. DISPLAY EXAMINATION: Examination of the camera copy is an integral part of these specifications. No additional payment will be allowed due the contractor's failure to examine the copy and thoroughly understand the nature and extent of the work to be performed. (Strongly recommended). PRESS INSPECTION: Press sheets shall be inspected at the contract's printing facility for quality conformance. Each press sheet form must contain one color bar, at least 3/16" in width, for each ink color placed parallel to the ink rollers. Color control bars (such as, BRUNNER, GATF or GRETAG) must contain star targets, trapping, tint and dot gain patches, process built grays, if applicable, and extend the full width of the press sheet. Ink densities shall be constant across the full width of the sheet with no deviations to exceed plus or minus of one percent. Light and heavy inking is not allowed. The contractor shall provide the correct viewing conditions for all press sheet inspection s including 5000 degree kelvin light sources housed in a completely enclosed neutral gray booth and functional densitometers. PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the government reserves the right to conduct a preaward survey, or to require samples to QATAP evaluate, or other evidence of technical, managerial, financial and similar abilities to perform, prior to the award of a contract. PACKING: Shrink wrap each individual copy. Pack in new 275 pound test corrugated containers filled to the top, 18 copies per carton. The cartons shall be specifically manufactured to fit this product. The maximum weight shall not exceed 48 lbs. per carton. Products must lay flat, do not stand upright in cartons. No packaging deviations shall be allowed. Label or stencil on one of the carton ends. Also refer to NCI Standard Technical Specifications. RETURN MATERIALS: Return all camera copy or furnished materials as received and two file copy printed samples. Inventory the NCI final film negatives in printer spreads (only 2 page films for book-work) and furnish copies of all the signed receipts in one package to Paul LaMasters, NCI Printing Officer, Office of Cancer Communications. Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892. NEGATIVES: Compose negatives as RRED final films in two page printer's spreads only, allowing a minimum of " working margins on all sides, using .007 film, (.004 film, is allowed if computer electronic files were provided by the NCI). Pin hole registration punching of the final films is required and composed, not stripped, registration marks on all sides. The contractor shall inventory all the final negatives within their facilities until called for return by the government. Ownership of these furnished films shall remain the government's property. Industry trade customs shall not apply to film, flats, proofs or color oks. Pack films to protect emulsion layers and furnish each film set with the associated top sheet containing wet ink density readings, or your press oks for future color match. Films shall be ready for subsequent reprints without additional effort beyond exposures. If digital direct-to- plate technologies were used, the contractor shall also be required to furnish films as a deliverable item upon request. Label: 00-NCI-PC-113, DCS Annual Directory (composed negatives & oks for storage). SHIPPING; 10 advanced sample copies to National Cancer Institute, Attn: Printing Officer, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892; Ship 15 "file copies" to: Library of Congress, Madison Bldg., Exchange & Gift Division, Federal Documents Section, C Street, North East, (between 1st & N Streets), Washington, DC 20540; Ship 100 sample copies to: NCI(301_ 435-4003, Attn: Mr. Ron Thayer, Building #31, Room 03-A-11, 9000 Rockville Pike, Bethesda, MD 20892: Ship 736 "depository copies" to: US Government Printing Office, Depository Receiving Section, Jackson Alley, Room #A-150, Washington, DC 20401, Stop: SSLA, Attn: Mr. William Teele, label cartons item#507-G-02; Ship the balance of bulk copies to: Aspen Systems, Inc., Attn: Mr. Andy McMahon, 1000 Haverhill Road, Baltimore, MD 21229. Proofs will be withheld 3 working days from the time they are received until they are returned back to the contract's facilities. Label the proof package with the NCI PC number and product title. Return the materials in the proper order as originally provided by the government. PRESS SHEET INSPECTION; Requires 5 working days notice. Notify the NCI Communication Office at (301) 402-2624 of the day and time press sheets will be available for inspection. BINDERY INSPECTION: Requires 50 working days notice. Notify the NCI Printing Officer (301) 402-2624 of the day and time products will be available inspection. Continuing production beyond presswork is solely at the contractor's risk until an "ok for binding production " is given in writing. SCHEDULE: Display of materials at NCI, OCC, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892 on 08/11/00. Assuming an award date of 08/18/00, material shall be picked up on 08/21/00, all copies shall be delivered to the destination identified in this solicitation on 10/2/00 by 12:00 PM Local time (noon). On 10/9/00 the return of furnished materials and receipts shall occur. NOTE: please be aware that without the return of all furnished items, completed as specified within these printing specifications, payment will be withheld until all these materials are received. The package shall include copies of all shipment documents with signatures by the receiver and two sample file copies. The contractor shall initiate contact with the warehouse, if the inventory number is not provided prior to labeling any cartons. Typically, this number is also listed on the back cover of all the publications, in the lower right hand position by the spine. If the number is provided use it on the cartons. Receiving hours are 9:00 am- 12:00 (noon) and 1:00 pm -4:00 pm, Mon-Fri. Call for delivery appointment prior to any bulk shipments. Ship the samples to National Cancer Institutes, Office of Cancer Communications, Building #31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892, attn: printing officer, 9301) 402-2624. Label each carton on one end with the NCI PC No., title, Inventory Number and the Quantity per carton and per package [(00-NCI-PC-113)], (individual/18 copies per carton) DCS Annual Directory, Inventory No. T-617. Plastic strap band every skid twice in both directions over corrugated edge protectors and wooden skid tops, 40' x 48". Cover skids with plastic stretch wrapping after banding, tips and edge protectors. Affix a packinglist for all deliveries to the last pallets loaded on the truck. All skids shall be four-sided entry and the weight must not exceed 2,000 pounds, do not side load or double stack on the truck trailers. Stack skids not to exceed 50" from the floor to top. The required pallet size dimensions are Side Dimensions: 40" and Front Dimensions: 48". The cartons shall only be new 275 lb. test corrugated and specifically made to contain the products as specified, "PACKING'. BASIS FOR AWARD: Award will be made to the responsible offeror with the responsive, lowest priced quote that fully meets the requirements of the solicitation. PROVISIONS AND CLAUSES: The following FAR provisions and clauses apply to this acquisition: FAR 52.212-4, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS; FAR 52.213-3, OFFEROR REPRESENTATIONS AND CERTIFICATION-COMMERCIAL ITEMS-WITH DUNS NUMBER ADDENDUM, FAR 52.212-4, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES, OR EXECUTIVE ORDERS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITION. The following FAR clauses cited in paragraph (b) of the clause at FAR 52.212-5 are also applicable to this acquisition; FAR 52.222-26; EQUAL OPPORTUNITY; FAR 52.222-35, AFFIRMATIVE ACTION FOR DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA; FAR 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES; FAR 52.222-37, EMPLOYMENT REPORTS ON DISABLED VETERANS AND VETERANS OF VIETNAM ERA; FAR 52.225-3, BUY AMERICAN ACT SUPPLIES; AND 52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER-OTHER THAN CENTRAL CONTRACTOR REGISTRATION. Full text copies of the representations and certification for other cited provisions and clauses may be obtained on line at the NCI website at http://amb.nci.nih.gov or form Cynthia Brown, Purchasing Agent, 391-402-4509. OFFERS: Offers must be submitted on an SF-18 or SF1449 with a completed "Schedule of Supplies/Services". Quotation/Offers must be accompanied a completed "Offeror Representations and Certification-Commercial Items-with DUNS Number Addendum," signed by an authorized representative of the offeror. Offers/Quotations must be received in this office by 1:30 PM (Washington, DC Local Time) on 08/16/00. Please refer to the solicitation number RFQ-NCI-00162 in your quotation. Posted 08/02/00 (W-SN480959). (0215)

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