Department of the Air Force, Air Education and Training Command, Randolph AFB Contracting Office, 395 B Street West Suite 2, Randolph AFB, TX, 78150-4525

U -- AEROBICS TRAINING PROGRAM SOL F7SPT201730200 DUE 081000 POC Joann Porter, Contracting Specialist, Phone 210-652-5176, Fax 210-652-7486, Email joann.porter@randolph.af.mil -- Irma Studivant, Contract Specialist, Phone 210-652-5121, Fax 210-652-5135, Email WEB: Visit this URL for the latest information about this, http://www2.eps.gov/cgi-bin/WebObjects/EPS?ACode=R&ProjID=F7SPT201730200&LocID=464. E-MAIL: Joann Porter, joann.porter@randolph.af.mil. The 12th Contracting Squadron at Randolph AFB, TX, intends to award a firm-fixed price Purchase Order pursuant to FAR 13.5 to operate a well-rounded aerobics program for Randolph AFB. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented, with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a Request for Quotation (RFQ), Solicitation No. F7SPT201730200. The solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular 97-12. This acquisition is 100% set aside for small business concerns, utilizing the Size Standard in FAR Part 19 under Standard Industrial Code (SIC) 7991, and the Business Size Standard is $5.0 million. The contractor shall furnish all labor, personnel, equipment, supervision and other equipment necessary to performand complete the following requirement: 1. Description of Work: Provide Aerobic Classes a. Scope: The Aerobic Contract Manager will provide the expertise needed to operate a well-rounded aerobics program for the Randolph AFB Sports and Fitness Center (i.e. step, dance/combo) b. Location: Classes will be conducted at Randolph AFB Fitness Center, Hangar 70, 5th Street West, Randolph AFB TX 78150. 2. Requirements a. The Aerobics Contract Manager will recruit, train, and schedule qualified aerobic instructors. b. The Aerobics Contract Manager must have conducted or supervised an aerobics program for at least 2 years. c. Instructors must possess as a minimum a current national/local certification from one of the following aerobics certification institutes: 1. American Council of Exercise (ACE) 2. Aerobic and Fitness Association of America (AFAA) 3. Institute of Aerobics Research 4. local health club certification 5. other NOTE: All required instructor certification must be current and valid prior to commencing work. d. Instructors must possess a current American Red Cross Cardiopulmonary Resuscitation (CPR) card. e. Auditions will be conducted prior to award. f. The contract manager will be responsible for the statement of work (SOW). The name of the contract manager and the alternate(s) will be designated in writing to the contracting officer and Fitness Center Director. g. Contract personnel shall present a neat appearance and be easily recognizable. Dress shall always conform to base standards. h. The contractor shall be responsible for safeguarding all government property provided. At the end of each work period, facilities and equipment will be secured. i. Classes will be conducted Monday _ Friday, 0600, 0900, 1100, 1200, 1645 and 1745, Saturday, 0830 Abs, and 0900 Tae Fit. j. Water aerobics will be conducted 30 May _ 31 Aug 00, depending on the Base Pool hours. The classes will be offered Monday and Wednesday at 1000, and Tuesday and Thursday at 1800. The Fitness Center Director will designate an on-base swimming pool. k. The contractor is not required to work on any Federal Holidays. Note: The Aerobics Contract Manager is reminded that off-duty, active-duty military personnel hired may be subject to permanent change of station (PCS), change in duty hours, or deployment. Their absence at any time shall not constitute an excuse for non-performance under this contract. 3. Specific Tasks a. Provide the Fitness Center Director a master schedule listing names of aerobic instuctors for each class, and the type of instruction to be taught. b. Provide the Fitness Center Director an original or file copy of each instructor_s certification. c. Offer a minimum of two (2) special theme aerobic programs (i.e. Halloween, Valentines_ Sweet, Summer Madness, May Fitness Month_etc) per month. d. Ensure all aerobic instructors incorporate a standardized safe warm-up and stretching technique, a target heart rate check at least twice per class, and a safe cool down period to conclude the class. EXAMPLE: a 60 minute class will incorporate a 5-7 minute warm up/stretching period, a 5-7 minute cool down period, a target heart rate check twice, and a specialized instruction period for step and dance (low impact, high impact, combination low/high) instruction. f. Conduct at least one 2 hour training session per quarter briefing instructors on current trends in aerobic instruction to include updating and upgrading music selection and choosing the right warm-up and cool down phase to suit each class. In addition, the Aerobic Contract Manager will survey participants quarterly to solicit feedback on quality of instructors and class type offered. g. The Aerobics Contract Manager will conduct a quarterly meeting with instructors keeping them abreast of policy changes of pertinent information deemed necessary by the Fitness Center Director. h. The Fitness Center Director or designated representative will verify completion of work. i. Instructors should be present at least ten (10) minutes prior to scheduled class time. j. Instructors will notify Fitness Center Staff on duty of any injuries to participants incurred in or associated to the aerobic program. The Fitness Center Staff is responsible for notifying ambulatory services if necessary. k. The Aerobics Contract Manager will be required to furnish an invoice stating classes instructed and on what days instruction was provided. This requirement will be submitted to the Fitness and Sports Office no later than the last class date of the month. 4. Government Furnished Utilities and Services a. The government shall provide without cost to the contractor the utilities necessary to accomplish the tasks specified in this SOW. The government shall provide without cost to the contractor a designated aerobics area in Hangar 70 to include steps and sound system. Also a swimming pool and a life guard on duty to support water aerobics. b. Instructors will provide their own batteries and headset compatible to the fitness centers sound system and frequency dial. 5. Payments: Contractor will be paid based on actual classes conducted, at the hourly rate agreed. It is estimated that there will be a total of 1730 classes during the performance period. 6. Period of Performance: The period of performance is 1 October 2000 through 30 September 2001. 7. Clauses and Provisions: The following FAR clauses and provisions apply to this requirement and can be viewed through Internet access at the AF FAR Site, http://farsite.hill.af.mil: 52.212-1 Instructions to Offerors-Commercial Items (Mar 00); 52.212-3 Offeror Representations and Certifications-Commercial Items (Feb 00); 52.212-4 Contract Terms and Conditions-Commercial Items (May 99); 52.212-5, Contract Terms and Conditions required to Implement Statutes or Executive Orders-Commercial Items (Jul 00); as do the following FAR clauses cited therein: 52.222-26 Equal Opportunity (Feb 99); 52.222-35 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (Apr 98); 52.222-36 Affirmative Action for Workers with Disabilities (Jun 98); 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (Jan 99); 52.222-41 Service Contract Act of 1965, as amended (May 89), (Wage Determination No. 94-2521, Dated 06/04/2000 applies); 52.222-42 Statement of Equivalent Rates for Federal Hires (May 89)-Code 29169, Instructor, $16.57 per hour); 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (May 99); 52.233-3 Protest After Award (Aug 96); 52.252-2 Clauses Incorporated by Reference (Feb 98); 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Order Applicable to Defense Acquisitions of Commercial Items (Oct 98); DFARS 252.225-7001 Buy American Act and Balance Payment Program (Mar 98); 252.204-7004 Required Central Contractor Registration (Mar 98); Provision 52.212-2 Evaluation-Commercial Items, is hereby incorporated. OFFERORS MUST PROVIDE INFORMATION ON THEIR PAST PERFORMANCE TO INCLUDE CONTRACT OR ORDER NUMBER, REFERENCES (NAMES AND PHONE NUMBERS). OFFERORS MUST SUBMIT A TECHNICAL PROPOSAL DESCRIBING PROCEDURES FOR CONDUCTING THE AEROBICS PROGRAM FOR RANDOLPH AFB AND DEMONSTRATE HOW THEIR PRODEDURES MEET THE REQUIREMENTS OF THE STATEMENT OF WORK AND PROVIDE PROPER AEROBIC CERTIFICATIONS. THE GOVERNMENT WILL MAKE AN AWARD TO THE RESPONSIBLE OFFEROR WHOSE OFFER CONFORMS TO THIS REQUIREMENT AND IS CONSIDERED TECHNICALLY ACCEPTABLE, CONSIDERING PRICE AND PAST PERFORMANCE. ONLY THOSE OFFERORS DETERMINED TO BE TECHNICALLY ACCEPTABLE WILL BE CONSIDERED FOR AWARD. ALL TECHNICALLY ACCEPTABLE OFFERORS WILL THEN BE RANKED BY EVALUATED PRICE. FINALLY, ALL TECHNICALLY ACCEPTABLE OFFEREORS WILL RECEIVE A PAST PERFORMANCE RISK ASSESSMENT RATING OF EXCEPTIONAL, VERY GOOD, SATISFACTORY, NEUTRAL, MARGINAL OR UNSATISFACTORY. AWARD SHALL BE MADE TO THAT OFFEROR THAT REPRESENTS BEST VALUE TO THE GOVERNMENT WITHOUT FURTHER CONSIDERATION OF ANY OFFERS. THE FOLLWING FACTOR WILL BE USED TO EVALUATE QUOTES: (1) PRICE (2) ABILITY TO PERFORM (3) PAST PERFORMANCE. THE GOVERNMENT WILL CONSIDER ALL RESPONSES RECEIVED BY THE DUE DATE. OFFERMUST BE SENT TO THE CONTRACT ADMINISTRATOR LISTED ABOVE NOT LATER THAN 10 AUG 2000 AND SHOULD REFERENCE THE SOLICITATION LISTED. OFFERORS MUST INCLUDE WITH THEIR PROPOSAL A COMPLETED COPY OF THE PROVISION 52.212-3, OFFERORS REPRESETNATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS. Award must be made on or about 1 Oct 00. Effective 1 Jun 98, contractors must be registered in the Central Contractor Registration (CCR) prior to receiving any contract award. You can register in the CCR by calling 1-888-227-2423, or via the Internet at Posted 08/02/00 (D-SN481164). (0215)

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