Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141

W -- PROVIDE AUDIOVISUAL SERVICES AND EQUIPMENT LITCHFIELD PARK, AZ SOL 777-49-00 DUE 080700 POC Karen Lebo (440)526-3030 X7444 The Cleveland Business Center, Cleveland, Ohio referred to hereinafter Employee Education Center (EES) proposes to enter into a contract for the rental audiovisual equipment and technical support for the Leadership VA Forum 2000, Wigwam Resort, Litchfield Park, AZ. This is a Request for Quotations, for which it and all incorporated provisions are those in effect through Federal Acquisition Circular 97-18. The procurement is 100% Set-Aside for Small Business. The Standard Industrial Classification Code(SIC) is 7359. The Small Business Size Standard for this procurement is $5 Million. This is a combined snyopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation WILL NOT be issued. The conference shall be held from August 20, 2000 through August 23, 2000. The location shall be the Wigwam Resort, Litchfield Park, AZ. The conference activities shall take place in the Pueblo (General Session). The contractor setup shall be on Sunday, August 20th by 5 pm and be ready for checkout and crew rehearsal (if necessary). The General sessions are three days (Mon,Tu,We), first day beginning at 800 am Monday, August 21 and ending at 430 pm local time, Wednesday August 23rd, 2000. There are Three (3) Breakout sessions each on Monday, August 21, and Tuesday, August 22. The equipment for the General Session shall be set-up by 5:00 PM local time on setup day and struck after the final session on the third and last day of the conference. The equipment for the breakout sessions shall be set-up and checked out by 7:00 AM on day of the Breakout Sessions and struck after the final session requiring the equipment on the last day needed. The contractor shall produce (shoot and edit) on Beta SP, a four to six minute Conference highlights tape and supply stock footage and production music drops with license fees as necessary to complete a professional product geared to VA's top executives. There shall be at least one stock footage shot as well as two music needle drops in the final production. The government retains rights to all intellectual property, including video tapes shot for the Conference highlights tape, that may be recorded in the course of this contract with any licensing fees to be paid by Contractor. The contractor shall set up, maintain, and strike all audio-visual equipment requested for the conference, and shall meet all deadlines for set-up and striking of audiovisual equipment in the general sessions as well as the breakout sessions during the conference. The contractor shall provide a technician for all the general sessions and breakouts to handle the room audio, and a technician to handle the video lighting and the audio in the general session. The Contractor shall provide a project manager to interface with the EES Media Development Manager, the EES Conference Planner, and the EES A-V Specialist. The contractor will be prepared to connect VA Faculty and/or other Government provided laptop computers to any and all projection systems requested in this solicitation. Any additional hotel venue charges directly related to conference setup, and strike such as power drops, audio patch fees, & rigging fees will be covered by VA. Prior approval of fees will be required from venue and Contractor. The following equipment shall be required for this conference: CLIN 001, Quantity 1 ea. -- Analog Way 6 Channel Seamless Graphics Switcher -- 3 days; CLIN 002, Quantity 1 ea. -- Professional Series VHS VCR w/Jog Shuttle -- 3 days; CLIN 003, Quantity 1 ea. -- Sony PVW-2650 Betacam SP Player -- 3 days; CLIN 003, Quantity 1 ea. -- Elmo Visual Presenter -- Electronic Overhead -- 3 days; CLIN 004, Quantity 1 ea. -- Navitar or Elmo Electronic Slide to Video Converter -- 3 days; CLIN 005, Quantity 3 ea. -- 8" Color Source Preview Monitors -- 3 days; CLIN 006, Quantity 2 ea. -- Sony 29" Production Stage Monitors -- 3 days; CLIN 007, Quantity 3 ea. -- Pro Series 15" XGA Flat Panel Monitor -- 3 days; CLIN 008, Quantity 5 ea. -- Sony DSC-1024HD Digital Signal Converters -- 3 days; CLIN 009, Quantity 1 ea. -- Sony 4" LCD Preview Monitor for Visual Presenter -- 3 days; CLIN 010, Quantity 1 ea. -- Pentium III / 450MHz Laptop PC w/128MB RAM -- 3 days; CLIN 011, Quantity 1 ea. -- Pentium III / 450MHz Desktop PC w/128MB RAM -- 3 days; CLIN 012, Quantity 2 ea. -- Universal Analog Computer Interface Kits -- 3 days; CLIN 013, Quantity 1 ea. -- All signal distribution & processing hardware -- 3 days; CLIN 014, Quantity 1 ea. -- 250' Remote PC Display Controller (mouse, keyboard, monitor) -- 3 days; CLIN 015, Quantity 1 ea. -- Electrohome "Roadie 10K" 10,000 Lumen DLP Projector -- 3 days; CLIN 016, Quantity 1 ea. -- Electrohome .8 Wide Angle Projection Lens -- 3 days; CLIN 017, Quantity 1 ea. -- Electrohome "Roadie 10K" DLP Projector -- Backup -- 3 days; CLIN 018, Quantity 1 ea. -- 9' x 12'' Rear Projection Screen -- 3 days; CLIN 019, Quantity 1 ea. -- 9' x 12'' Grey Velour Screen Dress Kit -- 3 days; CLIN 020, Quantity 1 ea. -- House Audio System -- Includes: 4-two way enclosures (stage L&R), 1-center fill enclosure, 1- sub enclosure. Fully loaded Drive/Processing rack, stereo & mono EQ's, and all power amp racks & fly hardware as required -- 3 days; CLIN 021, Quantity 1 ea. -- 32x12 Channel Audio Mixer -- 3 days; CLIN 022, Quantity 2 ea. -- Slimline Extendable Podium Mics -- 3 days; CLIN 023, Quantity 1 ea. -- UHF Diversity Wireless Lavalier Mic System -- 3 days; CLIN 024, Quantity 2 ea. -- UHF Diversity Wireless Hand Held Mic w/Floor Stands -- 3 days; CLIN 025, Quantity 3 ea. -- Shure SM58 Panel Mics w/Table Stands -- 3 days; CLIN 026, Quantity 4 ea. -- Shure SM58 Mics w/Floor Stands -- 3 days; CLIN 027, Quantity 1 ea. -- ClearCom 5 Station 2 Channel Intercom System -- 3 days; CLIN 028, Quantity 10 ea. -- Motorola P200 14ch. Walkie Talkies -- 3 days; CLIN 029, Quantity 1 ea. -- Video Lighting "Stage Package" w/Dimming & Control -- Includes: 20' x 12" Box Truss, 2 -- 1/2 ton CM motors, 1-Cable pick pipe w/boom & base @ drape line, 6-Par 64's (stage wash), 8-Source 4 specials, 4-8" 1Kw hair lights (upstage),12 -- Par 64's w/floor bases, star gobos, rigging hardware, color, dimming & control -- 3 days; CLIN 030, Quantity 4 ea. -- Custom VA Source 4 GOBO's -- 3 days; CLIN 031, Quantity 1 ea. -- Pipe & Drape Grey Velour 16'h x 70'w -- 3 days; CLIN 032, Quantity 1 ea. -- Control Booth Drapery 6'h x 32' -- Black Velour -- 3 days; CLIN 033, Quantity 1 ea. -- Projection Scaffold Tower -- 3 days; CLIN 034, Quantity 3 ea. -- Proxima 1500 Lumen XGA LCD Projectors -- 3 days; CLIN 035, Quantity 3 ea. -- 8' x 8' Tripod Screens -- Skirted -- 3 days; CLIN 036, Quantity 3 ea. -- Universal Interface Kits -- 3 days; CLIN 037, Quantity 2 ea. -- VHS Players -- 3 days; CLIN 038, Quantity 2 ea. -- Overhead Projectors w/Built In Spare Lamp Changer -- 3 days; CLIN 039, Quantity 2 ea. -- Kodak 35mm Slide Proj. Kits w/Zoom Lens & Bright Light -- 3 days; CLIN 040, Quantity 2 ea. -- 35MM Wireless Remote Controls -- 3 days; CLIN 041, Quantity 3 ea. -- Shure Audio Mixers -- 3 days; CLIN 042, Quantity 3 ea. -- Shure SM58 Podium Mics -- 3 days; CLIN 043, Quantity 3 ea. -- Shure UHF Wireless Lavalier Mics -- 3 days; CLIN 044, Quantity 6 ea. -- Shure SM58 Mics w/Floor Stands -- 3 days; CLIN 045, Quantity 5 ea. -- Flipchart Easels w/Pad & 2 Markers Each -- 3 days; CLIN 046, Quantity 6 ea. -- Safelock Projection Stands -- Skirted -- 3 days; CLIN 047, Quantity 1 ea. -- Sony DXC-D35/BVV-5 Betacam SP Shooters Package -- Includes: 1 -- DXC-D35 Production Camera, BVV-5 Betacam SP Dockable Recorder, Tripod, Shotgun Mic, Fishpole, Zepplin, 8" Portable video monitor, Audio Mixer, Sony Wireless Lav Mic, Lowell Video Light Kit, Camera Light, Grip Kit, Batteries, Chargers, & AC Adaptors.- 3 days; CLIN 048, Quantity 1 ea. -- Sony Betacam SP Editing Suite w/DVE . -- Includes: 1 -- Sony PVW-2800, 1 -- PVW2650, Sony Edit Controller, Sony DVE, Sony Audio Mixer, 3 -- 13" Video Production Monitors, Audio Monitor, Waveform-Vectorscope, interconnect cables -- 3 days; CLIN 049, Quantity 1 ea. -- Technical Director / Switcher Operator -- 4 days; CLIN 050, Quantity 1 ea. -- Audio Director -- 4 days; CLIN 051, Quantity 1 ea. -- Lighting Director -- 4 days; CLIN 052, Quantity 1 ea. -- Video Engineer/Tape Operator -- 4 days; CLIN 053, Quantity 1 ea. -- Video Director/Shooter/Editor -- 4 days; CLIN 054, Quantity 1 ea. -- Video Assist -- 4 days; CLIN 055, Quantity 1 ea. -- Audio-Visual Technician -- Breakouts -- 4 days; CLIN 056, Quantity 2 ea. -- Audio Visual Technicians (Set & Strike Assist)—2 days; CLIN 057, Quantity 1 ea. -- Stock Footage & Sound Track Drops w/Licensing Fees Purchase;CLIN 058, Quantity 10 ea. -- 30 Minute SP Videotapes Purchase. The Department of Veterans Affairs will retain rights to all intellectual property recorded during the course of this conference. The following FAR provisions apply and are incorporated by reference: FAR 52.212-1 INSTRUCTIONSOF OFFERORS-COMMERCIAL ITEMS(MAR 2000), FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS(FEB 2000), 52.212-4 CONTRACT TERMS AND CONDITIONS- COMMERCIAL ITEMS(MAY 1999), FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS(JULY 2000) with the following numbered paragraphs checked: a (1) and (2), paragraph b (6) through (10), paragraph c (1) and (2), and paragraph e; VAAR 852.219-70 VETERAN-OWNED SMALL BUSINESS; and FAR 52.212-2 EVALUATION -COMMERCIAL ITEMS(JAN 1999) with the following evaluation criteria: 1) Contractors ability to meet requirements, 2) Technical experience, 3) Past Performance, a list of at least three agencies/companies (include addresses, telephone number and points of contact) for which you have provided similar services within the past three (3) years. 4) Price. PLEASE PROVIDE A SAMPLE VIDEO SHOOT AS PART OF YOUR PROPOSAL. The evaluation criteria are considered equal in importance with price. Please acknowledge all requirements on proposals. No partial quotes will be allowed. No substitutes will be allowed. A price proposal which includes all cost including travel, prompt payment terms remittance address, synopsis addressing evaluation criteria, a completed copy of FAR 52.212-3 and VAAR 852.219-70 shall be submitted responding to this request are due by the COB Aug 7, 2000(4:30pm EST). All responsible sources may submit an offer, which will be considered. Facsimile proposals will be accepted. Please fax your proposals to (440)838-6052. Posted 08/02/00 (W-SN480890). (0215)

Loren Data Corp. http://www.ld.com (SYN# 0207 20000804\W-0003.SOL)

| W - Lease or Rental of Equipment Index  |  Issue Index |