Department of the Air Force, Direct Reporting Units, 11th CONS, 110 Luke Avenue, Building 5681, Bolling AFB, DC, 20332-0305

D -- EDITING, INDEXING AND PREPARING CAMERA COPY SOL Reference-Number-F6043301170100 DUE 082100 POC Patricia Thomas, Constract Speicalist, Phone 202-767-7932, Fax 202-767-7814, Email patricia.thomas@bolling.af.mil -- Natalie Sitkowski, Contract Specialist, Phone 202-767-7944, Fax 202-767-7812, Email WEB: Visit this URL for the latest information about this, http://www2.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&ProjID=Reference-Number-F6043301170100&LocID=207. E-MAIL: Patricia Thomas, patricia.thomas@bolling.af.mil. This is a request for quotation (RFQ) _ F6043301170100. The 11th Contracting Squadron intends to procure on a competitive/unrestricted basis to provide _EDITING, INDEXING, AND PREPARING CAMERA COPY LUCRATIVE TARGETS: THE U.S. AIR FORCE IN THE KUWAITI THEATER OF OPERATIONS FOR AIR FORCE HISTORY SUPPORT OFFICE AFHSO)_. 1.0 STATEMENT OF WORK. a. Services Required. The contractor shall provide the personnel, materials,supervision, and facilities necessary for the editorial, layout, and indexing services to produce camera-ready copy of one Air Force history for the Air Force History Support Office (AFHSO). The history is described in Section 4.0 Content and Status of History below. Contractors' bids should include all estimated costs, including mailing and/or shipping costs. b. Editing and Layout. The history will require copyediting and a check of spelling, syntax, grammar, and uniform usage of terms as defined in Section 2.0 Standards for Contract Editing below. This effort shall include cover design and the layout of photographs and other artwork supplied by the AFHSO. Illustrations shall be sized, marked for cropping as necessary, and placed in the narrative where they relate to the discussion; they shall not all be grouped together. The contractor shall design the volume title page, chapter title pages, and chapter subheadings in consultation with the AFHSO project editor and in keeping with the typeface and sizing standards represented in Air Force Officers Personnel Policy Development (copy available to the contractor). The design need not be identical to that in the sample volume, but can be modified for a different presentation of the topics in the contract volume and at the direction of the AFHSO project editor. The contractor shall produce a draft design of the front matter and of the first chapter for the approval of the AFHSO project editor. The contractor shall also design the cover of the volume, in consultation with the AFHSO project editor. The cover design will be based on a photograph supplied by the AFHSO. The design of the entire volume, including cover design and photo layout and placement, shall be approved by the AFHSO project editor before the volume is typeset. Layout specifications are as follows: Text shall be in 1 column, 27 picas wide and 48 picas high, centered on the page. Folio numbers shall fall at the lower outside margin of the type area. Division (part) titles shall appear on odd numbered (right-hand) pages. Chapter titles shall appear on odd pages and chapter text shall follow beneath. Running heads shall be used: the volume title shall appear on even numbered (left-hand) pages and chapter titles shall appear on odd numbered pages. These layout specifications may be modified by the AFHSO. c. Page Proof Typographic Specifications. The history shall conform to the following specifications: Page trim size: 6 5/8 inches horizontal by 9 1/2 inches vertical. Text area: 27 picas horizontal by 48 picas vertical from top of text to bottom of folio, centered on the page, providing 48 lines of text including running head and folio number. Type size for text: 10 point Times Roman with 2 point leading. Type size for captions: 10 point Times Roman. Type size for chapter titles: 14 point Times Roman bold. These specifications may be modified by the AFHSO. d. Electronic Media Word Processing. The contractor shall submit the completed history on a 3 1/2-inch floppy disk or zip disk (IBM format) produced in Quark Xpress for Windows. The paper camera-ready copy shall accompany the disk. The electronic media record and the paper copy of the history shall be identical. Pages shall include crop marks for trimming. The contractor shall also provide an Adobe Acrobat file in PDF format with photographs and a Word file with just text. The contractor shall submit all intermediate draft and revised deliverables in both paper copy and a red line and strike out disk copy in Word. e. Period of Performance. The period of performance shall be for eight months, beginning on 20 Sep 00 and ending on 21 May 01. In-progress reviews will take place as necessary and will be accomplished with the AFHSO project editor. f. Procedure and Remuneration. The following milestones shall be met to ensure timely performance of contract requirements. All milestones are scheduled from the beginning date of the performance period. All milestones signify the date the deliverable is received by the AFHSO, not the date the contractor sends the deliverable via regular postal service or courier service to the AFHSO. CDRL _Milestones _Deliverable: CDRL 1 -- 1 month -- Design concept of history, including draft of front matter and first chapter, for approval; Estimated AFHSO turnaround time: 2 weeks; CDRL 2 -- 3 months -- Draft edited pages of history, fully laid out with photographs but Without index, for approval; Estimated AFHSO turnaround time: 1 month; CDRL 3 -- 5 months -- Revised edited pages of history, fully laid out with photographs and with draft index, for approval; Estimated AFHSO turnaround time: 1 month; CDRL 4—6 1/2 months -- Final camera copy suitable for printing, with final index for approval; Estimated AFHSO turnaround time: 1 month; CDRL 5 -- 8 months -- Additional final changes as necessary after completion of AFHSO review. (end of CDRL_s). The AFHSO project editor will review each milestone deliverable for quality and acceptability and shall be the sole and final judge of the quality and acceptability of the submitted deliverables. The contractor shall provide deliverables for review to the AFHSO and to other referees as required by the AFHSO. The AFHSO project editor or other referees may mark changes and c corrections on paper copies of the submitted deliverables. The AFHSO will send these marked copies to the contractor and the contractor shall make the necessary revisions. After doing so, the contractor shall return all marked copies to the AFHSO project editor, together with the contractor's revised, corrected deliverables in both paper copy and a red line and strike out disk copy in Word.This will allow the AFHSO project editor to ensure that the contractor has accurately made all of the changes and corrections requested by the AFHSO or other referees. The contractor shall accept guidance from the AFHSO project editor and shall confer where possible with other AFHSO staff as needed to ensure quality and unity of effort. The AFHSO project editor is the primary point-of-contact for this project and will provide clarification and assistance as required. The contractor shall be allowed the opportunity, within a two-week period, to make any needed corrections to the product specified by the AFHSO project editor. g. The contractor shall carry out the project using his/her own office space, equipment, and supplies. 2.0 STANDARDS FOR CONTRACT EDITING. a. General Information. These standards are constructed for editorial consultants providing contract services on manuscripts completed within or for the Air Force History Support Office. The AFHSO is the agent for official histories produced for educational use by Air Force service schools and for a general readership within the service. Air Force historical publications are also placed in depository libraries and sold through the outlets of the Government Printing Office, and have a wide public audience. b. Standard Guide(s) for Editorial Style. The AFHSO uses the current (14th) edition of The Chicago Manual of Style as the standard reference for general usage and consistency, and the contractor shall follow its guidelines. As a supplement, the AFHSO has also produced a Style Guide, which elaborates further on style rules as they apply specifically to military research and writing, especially for cases of military practice and nomenclature not covered in the Chicago Manual. The AFHSO will furnish a copy of the Style Guide to the contractor on award of the contract, and the contractor shall follow its guidelines as necessary. Together, both volumes will help the contractor to render in a uniform and acceptable way various military terms-including ranks, weaponry, and code words-and forms of citation of archival data, government publications, and other special-case source material. The contractor shall also follow the general guidelines on grammar, style, punctuation, and mechanics set out in the Harbrace College Handbook, brief 13th edition, a compact version of the Harbrace College Handbook. c. Access to the AFHSO Project Editor. Contract editors are authorized direct contact with the AFHSO project editor during the editorial process. Periodic consultation and in-process reviews also may be scheduled as the need arises. d. Definition of Terms. Terms used to describe work in individual contracts are defined as follows: Copyediting. This work involves careful scrutiny of the text combined with standard proofreading to ensure consistent usage as defined or recommended in the guides cited in Section 2.0, Paragraph b., above. This usually requires keeping substantial note cards or alphabetized lists to establish a standard system of spelling for all terms, especially proper names and the like, within a manuscript. The contractor shall ensure that the manuscript is free of typographical and grammatical errors. The contractor shall use a computer "spellchecker" function on all portions of all deliverables submitted, not just on the final copy. Deliverables will not be accepted if misspellings, typographical errors, or inconsistencies make it clear that this function was not used. Copyediting also requires the consistent use of punctuation, compound words, italics, subheadings within text, running heads, main heads on chapters, paragraphs, and other major elements of the manuscript; the proper sequencing of superscript numbers and the proper correlation of characters and numbers to footnotes and endnotes; and the verification of totals, whether summed in the text or in tables. Copyediting ensures that acronyms are defined on first use and are used consistently throughout the manuscript. It also entails verifying that military ranks are accurate (changed on promotion) anduniformly applied and abbreviated. Questions about an accepted form may be addressed to the AFHSO project editor. Source endnotes shall be placed at the end of chapters as required. They shall be edited but they shall not be indexed. Explanatory (textual) footnotes at the bottom of a page of text, photo captions, and appendices shall be considered part of the text and shall be edited and indexed. e. The AFHSO will provide the contractor with a copy of the history in hard (paper) copy and on 3 1/2-inch floppy disks or zip disks. The text on disks supplied to the contract editor at the beginning of the work will be in the Ventura Publisher format. The contractor shall format and print the final deliverable in Quark Xpress for Windows. 3.0 STANDARDS FOR CONTRACT INDEXING. a. Basic Standard. The basic standard for preparing indexes for Air Force history volumes is the section on indexing in the current (l4th) edition of The Chicago Manual of Style. The format shall be flush-and-hang, indented style. Alphabetizing shall be letter-by-letter. b. Level of Indexing. The index shall include references to names of individuals, aircraft, bases, operations, units, and offices; places; subjects; and concepts treated in the text, in explanatory (textual) footnotes, and in illustration captions. The index shall include appropriate cross-references. Subheadings shall be logical extensions of the main entry, but subdivisions below the second subheading shall not be used. Source endnotes at the" end of chapters shall not be indexed; explanatory (textual) footnotes at the bottom of pages of the text, photo captions, and appendices shall be indexed. c. Subcontracting and Acceptance of Work. The index for this history may be subcontracted, but the AFHSO shall be the sole and final judge of the quality and acceptability of the index submitted. The AFHSO project editor will review the completed index. The contractor shall be allowed the opportunity, within an agreed upon and reasonable period, to make any corrections to the index deemed necessary by the AFHSO project editor. 4.0 CONTENT AND STATUS OF HISTORY -- a. Perry D. Jamieson, author, Lucrative Targets: The US. Air Force in the Kuwaiti Theater of Operations. In manuscript, approximately 255 single-spaced (or 510 double-spaced) pages, including glossary, bibliography, and photographs. It is estimated that the manuscript will result in a typeset text of 357 pages in length. Requires copyediting and layout of approximately 35 color and black-and-white photographs, 8 maps, 2 wiring diagrams, 1 chart, a glossary, and a list of short citations; and indexing. Cover design by the contractor will be required. Photographs with captions are provided. b. The manuscript is available for examination at the Air Force History Support Office. To view it, contact Dr. Priscilla D. Jones at (202) 404-2183. Contractors must be registered in the Central Contractor Registration (CCR) to be eligible for award. Contractors can register using www.ccr2000.com or contact the CCR by calling 1-888-227-2423. Solicitation closing date is 21 Aug 2000. All proposals must be received by 3:30 p.m. Award of this solicitation will be made on or about 08 Sep 2000. Posted 08/04/00 (D-SN482731). (0217)

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