Southeast Regional Office, BOP, Bldg. 2000, 3800 Camp Creek Parkway, SW, Atlanta, GA 30331-5099

Q -- PROVIDE MEDICAL ASSISTANT SERVICES TO THE INMATE POPULATION AT FDC, MIAMI, FLORIDA SOL RFQ 413-0034-0 DUE 083100 POC Rebecca Canfield, Contract Specialist, (678) 686-1413 FAX (678) 686-1448 E-MAIL: bcanfield@bop.gov, bcanfield@bop.gov. 17. N/A This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. The solicitation document and incorporated provisions and clauses are those in effect through FAC 97-18. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. Solicitation number 413-0034-8 is issued as a Request for Quote. This procurement is being advertised as a small business set-aside, under the standard classification code 8099 with a small business size standard of $5.0 million . The Quoter whose proposal represents the best value to the Government will be selected. Quoter's proposal will be evaluated on the following criteria ranked in order of importance: (1) Price (2)Past Performance (A) SCHEDULE: The Contractor shall provide Medical Assistant services to the inmate population at the Health Services Unit, Federal Detention Center, 33 NE 4th St., Miami, Florida, (Place of Performance) for a Base Year and three (3) one year option periods. The estimated number of sessions per year will be 252 sessions. Each session is equal to a six-hour work day. The period of performance is as follows: The Base Year of the contract shall be from date of award through 9/30/01; Option Year 1: 10/01/01-9/30/02; Option Year 2: 10/01/02-9/30/03; Option Year 3: 10/01/03-9/30/00. Pursuant to FAR 17.203(d), offerors may offer varying prices for option periods. (B) STATEMENT OF WORK: (1) Purpose -- The provision of medical assistant services by a qualified medical assistant. (2) Scope of Services -- All duties and responsibilities are standard for a medical assistant. These duties will include but will not be limited to: monitor, record, and report vital signs to the health care providers, intake and output as specified by the Clinical Director, the Health Services Administrator, and other health care providers within the scope of their duties. Demonstrate awareness in patient's care plan and assist the clinicians in the process of preparing the patient prior to evaluation. This will include serving as a patient chaperone, in the event that a female patient is evaluated by a male clinician. The medical assistant will obtain specimens according to the established procedures and the specifications of the clinicians. The contractor will directly contribute to the maintenance of a clean, orderly, and safe environment in accordance with BOP policies and procedures. The contractor will assist in maintaining supplies in the urgent care room and exam rooms. He/She will expedite the admission and orientation of the physical exam process. The contractor must closely adhere to the Health Services Procedure Manual, Clinical Protocols, Infectious Control Manual and the Health Services Manual. He/She must provide care in accordance with the accepted community standards. The contractor must have the ability to identify potential medical problems and bring them to the attention of a medical provider for immediate corrective action. The individual providing the services will exhibit appropriate verbal and non-verbal communication skills (bilingual (Spanish)preferred but not required)). The individual performing the services must maintain acceptable grooming habits and professional attire. This individual must have a professional attitude and given the importance of patient confidentiality, he/she must be in full compliance with the Freedom of Information Act. In addition, the person providing the services must closely adhere to custodial practices in order to maintain the safety of the workplace. Contractor will not supervise inmates. Staff will provide supervision of inmates. (3) Schedule -- The sessions will be five days per week, not to exceed 30 hours per week (lunch hour not included). The estimated monthly sessions will be 20 six-hour sessions or equivalent to 120 hours. The work schedule will be Monday thru Friday 9:00 am to 3:30 pm ( with 30-minute lunch) excluding Federal holidays. (4) Supplies -- All supplies needed by the contractor will be provided by the FDC Miami, Florida. These supplies will normally include the tools and materials needed to perform the services covered under this contract such as, stethoscope, sphygmomanometer, lab coat, pens and paper. Any records maintained by the contractor under this contract will remain the property of the FDC, Miami. The COTR will monitor and verify the services provided by the contractor. (5) Patient Management- the contractor will provide patient care, monitoring of vital signs, obtaining laboratory specimens, assisting as patient escort, expediting physical exams, and maintaining equipment supplies. (6) Qualifications -- the individual performing the services should be state certified, possess a minimum of a high school diploma or equivalent, have at least one-year experience in the medical field and a current CPR certification. The contractor will provide verification of all the requirements described above. (7) Miscellaneous Information -- This contract is a nonpersonal health care services contract ; the Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered (e.g. professional judgments, diagnosis for specific medical treatment); This is a contractual agreement and not a personnel appointment; payment is based on the provision of an end product or the accomplishment of a specific result; results to be obtained will be entirely within the Contractor's own unsupervised determination; and the Contractor will not be subject to Government supervision. (8) Medical Liability Insurance -- the Contractor will indemnify the Government for any liability producing act or omission by the Contractor, its employees and agents occurring during contract performance; the Contractor will maintain medical liability insurance, in an amount acceptable to the Contracting Officer and not less than the amount normally prevailing within the city of Miami, Florida for the medical assistant services; the contractor is required to ensure its subcontracts for provision of health care services contain the requirements of FAR clause 52.237-7, including maintenance of medical liability insurance. (9) Security Requirements -- Prospective contractors are notified that the following investigative procedures are required for anyone entering the confines of FDC Miami facility: (a) National crime Information Center (NCIC) check; (b) DOJ-99 (Name check); (c) FD-328 (fingerprint check); (d) SF-171 (pages 1 and 4 must be completed and signed; (e) OPM-329A (Authority for Release of Information) and (f) Urinalysis Test (positive tests will result in no admission to the institution to perform the contract). The Contractor and any subcontractor will attend a four-hour institution orientation prior to the start of the contract. (10) Payment -- will be made IAW FAR 32.905, Invoice Payments (the due date for making payment will be the 15th day after the designated billing office has received a proper invoice and the governments accepts the services performed by the contractor). Quoters are notified of the requirement to submit a Tax Identification Number (social security numbers for individuals) and of the Government's intent to use such number for the purposes of collecting and reporting on any delinquent amounts arising out of such person's relationship with the Government. The Contractor is required, as a condition of payment under a resulting contract to submit the information necessary for the Government to make payment via Electronic Funds Transfer prior to submission of their first invoice. (C) FAR CLAUSES: FAR clause 52.212-4, "Contract Terms and Conditions -- Commercial Items" hereby applies to this solicitation. The following FAR clauses are hereby incorporated by reference as addenda to FAR clause 52.217-5, "Evaluation of Options"; 52.219-6, "Notice of Total Small Business Set-Aside; 52.223-6, "Drug-Free Workplace"; 52.224-1, "Privacy Act Notification"; 52.224-2, "Privacy Act"; 52.225-11, "Restriction on Certain Foreign Purchases"; 52.232-18, "Availability of Funds"; 52.232-33, "Mandatory Information for Electronic Funds Transfer Payment"; 52.233-3, "Protest After Award"; 52.237-3, "Continuity of Services"; 52.237-7, "Indemnification and Medical Liability Insurance"; 52.242-15, and "Stop-Work Order"; and 52.252-6, "Authorized Deviation in Clauses". The following FAR clauses are hereby incorporated into this solicitation/contract in full text as addenda to FAR 52.212-4: 52.204-1, "Approval of Contract": This contract is subject to the written approval of the Department of Justice, Bureau of Prisons, Southeast Regional Office and shall not be binding until so approved; FAR 52.217-8, "Option to Extend Services": The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days of the expiration of the contract year. FAR 52.217-9, "Option to Extend the Term of the Contract": (a) The Government may extend the term of this contract by written notice to the Contractor within the first day of the ensuing option period; provided, that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years;. JAR 2852.201-70, "Contracting Officer's Technical Representative (COTR) (a) Mr. Santiago Orellana, ASSISTANT HEALTH SERVICES ADMINISTRATOR, of the HEALTH SERVICES DEPARTMENT, FEDERAL DETENTION CENTER, 33 N.E. 4TH STREET, MIAMI, FLORIDA, 33132, and telephone number (305) 982-1349 is hereby designated to act as Contracting Officer's Technical Representative (COTR) under this contract. (b) The COTR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment. (c) The COTR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes. JAR 2852.233-70, "Protest Filed Directly With the Department of Justice",(due to the length of the clause, entire text can be obtained through www.usdoj.gov. FAR 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items", hereby applies to this acquisition. The following clauses referenced in FAR Clause 52.212-5, also applies to this solicitation: 52.222-3, "Convict Labor",; 52.225-13, "Restrictions on Certain Foreign Purchases"; 52.233-3, "Protest After Award", 52.222-21, "Prohibition of Segregated Facilities"; 52.222-26, "Equal Opportunity"; 52.222-35, "Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era"; 52.222-36, "Affirmative Action for Workers with Disabilities"; 52.222-37, "Employment Reports on Disabled Veterans and Veterans of the Vietnam Era DEVIATION (DOJ DeviationMemo dated 1/14/99"; 52.225-3, "Buy American Act-Supplies" and 52.232-34, "Payment by Electronic Funds Transfer Other Than the Central Contractor Registration"; 52.222-41, Service Contract Act of 1965, As Amended"; 52.222-42, "Statement of Equivalent Rates for Federal Hires"; 52.222-43, Fair Labor Standards Act and Service Contract Act Price Adjustment (Multiple Year and Option Contracts). (D) FAR PROVISIONS: FAR 52.212-1 Instructions to Offerors Commercial Items is hereby included by reference. Tailoring: In accordance with FAR 12.302(a) the provision 52.212-1 is hereby tailored to modify the following elements of the provision: At paragraph (c)" Period of Acceptance of Offers" the amount of time the offeror agrees to hold prices in its offer firm is changed to 120 calendar days from date specified for receipt of offers. Paragraphs (d) Product Samples, (e) " Multiple Offers", (h) "Multiple Awards", and (i) "Availability of Requirements Documents cited in the Solicitation (1), (2), (3)", have been determinedby the Contracting officer to be non-applicable to this solicitation. Compliance With Veterans Employment Reporting Requirements (Jan 1999) (No FAR/JAR Cite); FAR 52.212-3, Offeror Representations and Certifications Commercial Items, applies to this solicitation and quoters are advised to include a completed copy of the provision with its offer. FAR 52.212-2, "Evaluation of Commercial Items" is applicable to this solicitation. The following factors shall be used to evaluate quotes in the order of importance; price and past performance. In order to assist the Contracting Officer in making a responsibility determination about a prospective contractor, in accordance with FAR 9.104-1, it is required that each quoter provide information on a reasonable number of recent and relevant contracts for the same or similar items, as well as the quoter's primary financial institution (to include contract numbers, points of contact, telephone numbers, and any other relevant information). Quoters are advised that award may be made without discussions, therefore, quoters are advised that sufficient information should be submitted to enable contracting officer to evaluate quotes based on the above factors. Quoters are advised that this quotation is solicited under the test provision of FAR 13.500 and all quotations shall be evaluated IAW FAR 13.106-2 for best value procurement. FAR 52.216 1, "Type of Contract", is added in full text to this solicitation: The Government contemplates award of a firm -fixed price contract resulting from this solicitation. FAR 52.233-2 Service of Protest is added in full text to this solicitation: (a) Protests, as defined in Section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protest that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from the Chief, Procurement and Property Branch, Federal Bureau of Prisons, 320 First Street, NW, Washington, D.C. 20534. (b) The copy of any protest shall be received in the office designated above within one day of filing of protest with the GAO. Inquiries regarding Federal Acquisition Regulations (FAR) clauses and provisions are available through Internet access: http://farsite.hill.af.mil/. Quotes are due at 2:00 pm EST, August 31, 2000. Mailing address: Federal Bureau of Prisons/SERO, Attn: Rebecca Canfield, Contract Specialist, 3800 Camp Creek Parkway, SW, Building 2000, Atlanta, Georgia, 30331-6226. Facsimile copies of offers will be accepted at telephone number (678) 686-1448. For more information regarding this solicitation, call Rebecca Canfield, Contract Specialist at (678) 686-1413 or send e-mail at bcanfield@bop.gov. All responsible parties are invited to submit a quote which will be considered.. Posted 08/04/00 (W-SN482722). (0217)

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