Region 10, Environmental Protection Agency, Office of Management Programs, Acquisition Team, 1200 6th Avenue, Seattle, WA 98101

J -- SERVICE AND MAINTENANCE ON GC/MS AND AED SYSTEMS SOL PR-RO-00-10026 DUE 083000 POC Myrna Jamison, Contract Specialist (206)553-2931, Ron Blair, Project Officer (360)871-8704 E-MAIL: Click here to contact the Contract Specialist or Project, jamison.myrna@epa.gov, blair.ron@epa.gov. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format of FAR Part 12, Subpart 19.5 -- Set-asides for Small Business, Subpart 17.2 -- Options and FAR Part 13 Simplified Acquisition Procedures. This announcement constitutes the only CBD solicitation. Proposals are being requested and must be received by 4:30 p.m. PST on August 30, 2000. Submit two copies of the proposal to Myrna Jamison, US EPA, 1200 6th Avenue, OMP-148, Seattle, WA 98101. STATEMENT OF WORK -- The US EPA Region 10 Laboratory (Lab) has gas chromatography/mass spectrometers (GC/MS), gas chromatography/Electron Capture Detectors (GC/ECD), automatic liquid sample handlers (ALS), data handling systems (DS), and laser printers that require services consisting of periodic maintenance and repair work. The efficient operation of GC/MS, GC/ECD and their associated data handling and support systems require special knowledge of the instrumentation and equipment. Periodic maintenance is necessary to retain the instrumentation and equipment in good working condition. Continuous operation with minimal down time of instrumentation require rapid access to qualified service and to high quality replacement parts. The contractor responsibilities are as follows: 1) The contractor shall provide all things necessary to maintain the proper operation of the listed instruments and equipment. These responsibilities include all labor, tools, test equipment, replacement parts, and all other miscellaneous administrative items such as travel expenses and shipping costs. The contractor shall schedule all preventive maintenance and service repairs during normal Lab working hours, Monday through Friday (except holidays) between 8:00 am and 5:00 pm Pacific (Standard or Daylight) Time. 2) The contractor shall provide preventative maintenance (PM) for all GC/MS's and the associated equipment, data handling systems, and laser printers on a schedule of every six (6) months. These PM's shall follow the original manufacturers' guidelines and shall be performed by service engineers with at least two (2) years experience servicing instrumentation and equipment of similar make. Preventative maintenance service to be performed for all GC/MS's shall include but not limited to turbo pump oil changes, diffusion pump oil changes (as needed), mechanical pump oil changes, ionizer cleaning (as needed), system calibration, sensitivity checks, and associated module checks for proper functionality. PM's for all GC/MS's shall be performed by service engineers with at least (2) years experience servicing Hewlett Packard and Varian GC/MS's. 3) The contractor shall provide service repair for all instruments and equipment listed. Service engineers performing on-site service repair shall have at least two (2) years experience servicing equipment of similar make. Service engineers performing on-site service repair on GC/MS systems shall have at least two (2) years experience servicing Hewlett Packard and Varian GC/MS's. Service repair shall includetechnical telephone assistance within one (1) normal working day of notification of a problem. On-site service repair shall begin within two (2) normal working days of notification of a problem. The contractor shall provide all replacement parts and circuit boards of equivalent or better quality for defective parts and circuit boards found during a service repair at no cost to the Government. These replacement parts and circuit boards shall be sent by the contractor within one (1) normal working day upon notice by the US EPA Region 10 Laboratory. The replacement parts and circuit boards shall be sent to the attention of EPA Project Officer, Ron Blair at US EPA, Region 10, Manchester Laboratory, 7411 Beach Drive Port Orchard, WA 98366. The contractor shall be responsible for the installation and proper functioning of all replacement parts and circuit boards for any service repair. 4) The Government shall maintain the operating environment including heating, air conditioning, electricity, proper voltage, etc. within the instruments and equipment manufacturers' recommended system requirements and specifications. The Government shall provide adequate and safe working space and conditions within the US EPA Region 10 Laboratory for the performance of preventative maintenance and service repair work. The Government shall provide the use of all instruments and equipment listed at no cost to the contractor only for the specific purposes of fulfilling this service agreement. LIST OF INSTRUMENTS AND EQUIPMENT -- A. Gas Chromatography Complete Systems: 1. GC/MS (Picard -- SVOA) -- HP GC 5890A Series II (S.N. 3223A43696, EPA # 951472); HP MSD 5971A (S.N. 3234A03990); HP Ion Guage 59822B (S.N. 6283); HP ALS Controller G1512A (S.N. 3519A01845, EPA # 916743); HP ALS Injector 6890 Series Model No. 18593B (S.N. 3519A42594). 2. GC/MS (Kirk -- VOA) -- HP GC 5890A Series II (S.N. 3235A44846, EPA # 951475); HP MSD 5971A (S.N. 3234A04119); HP Ion Gauge 59822B (S.N. 1740); OI 4560 PT (S.N. K726460415, EPA # 970256); Varian Archon (S.N. 12067). 3. GC/MS (Spock -- SVOA) -- HP 5890E Series II+ (S.N. 3336A52387, EPA # 951885); HP MSD 5972A (S.N. 3341A0112, EPA # 951887); HP Ion Gauge 59822B (S.N. 8071); HP ALS Controller G1512A (S.N. 3531A02511); HP ALS Injector 7673 Model No. 18593B (S.N. 3406A37807); DS: (Windows NT ChemStation) -- Dell OptiPlex GX1 (S.N. GFB3Q, EPA # A13996); Dell CRT D1025TM (S.N. 8388788, EPA # A13998). 4. GC/MS (Voyager -- VOA) -- HP 5890E Series II+ (S.N. 3336A59475, EPA # 916742); HP MSD 5972A (S.N. 3501A02493, EPA # 916745); HP Ion Gauge 59822B (S.N. 575); OI 4560 PT (S.N. K726460414, EPA # 970255); DynaTech PTA-30 autosampler (S.N. 11241-793E, EPA # 951877); DS: (Windows NT ChemStation) -- Dell OptiPlex GX1 (S.N. GFB3G, EPA # A13995); Dell CRT D1025TM (S.N. 8388789, EPA # A13997). 5. GC/MS/DS (Neelix -- SVOA) -- HP GC 6890 (S.N. US00024035, EPA # A25472); HP MSD 5973 (S.N. US82321824, EPA # A25475); HP ALS 7683 Auto Sampler (S.N. US83901968, EPA # A25474); HP ALS 7683 Injector (S.N. US84002580, EPA # A25473); HP Ion Gauge 59864B (S.N. US60102644); DS: (Windows NT ChemStation) -- HP CPU Kayak XA (EPA # A25477); HP CRT ULTRA VGA 128D (S.N. KR81495121). 6. GC/MS/DS (7_of_9 -- VOA, EPA # A25946) -- HP GC 6890 (S.N. US00030187); HP MSD 5973 (S.N. US92522780); HP Ion Gauge 59864B (S.N. US60104121); OI Purge and Trap 4560 (S.N. L930460195); OI Autosampler 4552 (S.N. 13110); DS: HP Kayak CPU (S.N. US92581626); HP 19-inch Color Monitor D2842A (S.N. KR92038283). 7. GC/MS/DS (Saturn -- SVOA) -- Varian GC Star 3400CX (S.N. 19025, EPA # 916074); Varian 2000 MSD (S.N. 03974, EPA # 916105); Varian 8200 CX Autosampler (S.N. 6650, EPA # 916075); DS: Dell OptiPlex Computer (EPA # A25491). 8. GC/ECD (micro; dual) -- HP GC 6890 (S.N. US00031089, EPA # 31089); HP ECD (micro) (S.N. U1661); HP ECD (micro) (S.N. U1662); HP ALS 7683 Tower (S.N. US93909570); HP ALS 7683 Tray (S.N. US93906141); DS: Dell OptiPlex Computer (EPA # A25488); Dell Trinitron 17" Monitor (8989503, EPA # A25498). B. Gas Chromatography Autosamplers (in addition to the complete GC systems): 1. HP 7673 (Connected to the HP 5890 series II GC w/5921 AED in Room 11) -- Tower (S.N. 3013A22380); Controler (S.N. 3323A32336); Tray (S.N. 3323A32239). 2. HP 6890 Series Autosampler (in Room 11) -- Tower only (S.N. US00001821, EPA # 970213). 3. HP 6890 Series Autosampler (Connected to a HP 6890 GC w/G2350 AED in Room 11) -- Tower (S.N. US00002255, EPA # 970233); Controller (S.N. 3631A05909, EPA # 970214); Tray (S.N. 3638A42949). 4. HP 7683 (Connected to a HP 6980 Plus ECD instrument in Room 32) -- Two Towers (S.N. US93508934 and US93408870); Tray (S.N. US93305839). 5. HP 6890 Series Autosampler (Connected to a HP 6980 ECD instrument in Room 32) -- Tower (S.N. US74504032, EPA # A13971); Controller (S.N. US74503778, EPA # A13972); Tray (S.N. US74402853). 6. HP 7683 (Connected to HP GC in mobile lab) -- Tower (S.N. US81501015); Controller (S.N. US83101447). 7. HP 6890 Series ALS (Connected to HP GC in mobile lab) -- Tower (S.N. 3517A42501); Controller (S.N. 3517A01749). C. Independent Data Handling Systems: 1. DS (Data -- UNIX ChemSystem control for Kirk and Picard) -- HP 425T ChemSystem (S.N. 6243A22700, EPA # 951473); HP CRT 98754A (S.N. 3144J50936); HP Keyboard 46021A (S.N. 3237M52902); HP Hard Drive & DAT Tape Drive C2213A (S.N. 3210A23727); HP Magneto/Optical Disk Drive 650/A (EPA # 951488). 2. DS (TheBorg -- UNIX v10.2 ChemServer/Target Software v3.5) -- HP ChemServer 9000 D-Class Model 350/1 (S.N. 3731A68576, EPA # A13969); HP CRT 700/96 (S.N. UST 7260986); HP Keyboard C3340-60201. 3. DS (Starbase -- UNIX v10.2 ChemServer/Target Software v3.4) -- HP 715/50 (S.N. 6404A30191, EPA # 951882); HP CRT A2094A Model GDM 1934 (S.N. JP01005558, EPA # 951883); HP Keyboard C1429B (S.N. 3341M52220); Sierra Magneto Optical Disk Drive OHD-1200 (S.N. 111112267, EPA # 916114). 4. DS (Sulu -- ChemStation interfaced to HP 6890 GC/ECD in Room 32) -- HP Vectra XA CPU (S.N. US74652355, EPA # 970245); Ultra VGA 17" monitor (S.N. KR73890124, EPA # 970246). 5. DS (Tuvok -- ChemStation interfaced to HP 6890 GC/ECD in Room 32) -- Dell OptiPlex GX1 CPU(S.N. 00E3K, EPA # A25493); Dell Trinitron 17" monitor (S.N. 1006335, EPA # A25500). 6. DS (HP ChemStation interfaced to HP GC in mobile lab) -- HP CPU Vectra (S.N. US81750797, EPA # A25486); Ultra VGA 1280 monitor (S.N. KR80329899). D. Terminals: 1. X-terminal (term_1) -- HP 700/RX C2708A (S.N.3244C63457, EPA # 851483); HP CRT A1097C (S.N. 3151J77584, EPA # 951484); HP Keyboard C1429B (S.N. 3219552458). 2. X-terminal (term_2) -- HP 700/RX C2708A (S.N. 3237C21438, EPA # 951485); HP CRT A1097C (S.N. 3151J781712, EPA # 951484); HP Keyboard C1429B (S.N. 3245M50294); 3. X-terminal (term_3) -- HP 700/RX C2708A (S.N. 3237C21437, EPA # 951476); HP CRT A1097C (S.N. 3151J77586, EPA # 951477); HP Keyboard C1429B (S.N. 3238M50077). 4. PC (Running Exceed exclusively) -- HP Vectra XMZ (S.N. 3318A66947 and S.N. 3517V50669, EPA # 916740; HP Ultra VGA 1280 Color Terminal (S.N. JP50807406, EPA # 916741). E. Printers: 1. Printers (Troi) -- HP LaserJet IIIsi (S.N. 3211J26252, EPA # 877462); 2. Printer (Geordi) -- HP LaserJet IVsi (S.N. USBB170528, EPA # 951851); 3. Printer (Odo) -- HP LaserJet 5siMX (S.N. USDG036719, EPA # 970209); 4. Printer (Bones -- Room 32) -- HP LaserJet 5 (S.N. JPKG017873); 5. Printer (Chekov -- Room 32) -- HP LaserJet 4050N with duplex (S.N. USQX021271); 6. Printer (Chekov -- Data entry area) -- HP LaserJet 4050N with duplex (S.N. USQF035809); 7. Printer (in mobile lab) -- HP LaserJet 4000 (S.N. USMB000689); 8. Printer (in mobile lab) -- HP LaserJet 4+ (S.N. JPGK114137, EPA #916739). F. Other: 1. HP-IB extender boxes (connecting Picard and Kirk to Data) -- HP HP-IB Extender Box 37204 (S.N. 3212U24361, EPA # 951889); HP HP-IB Extender Box 37204 (S.N. 3212U23205, EPA # 951739); 2. Purge and Trap System (connected to GC in mobile lab) -- OI 4560 P/T (S.N. E316483, EPA # 951499); Varian Archon (S.N. 12278, EPA # A25484). SOLICITATION PROVISIONS -- Consideration and Payment -- Itemized Fixed Prices (EP 52.216-170) (APR 1984): Contractor shall furnish the necessary personnel, materials, services, equipment, facilities (except as otherwise specified herein), and do all things necessary for, or incident to the performance of the work set forth in the Statement of Work and hereby made a part of hereof. The fixed price of this contract is $_________. Payment will be made upon delivery and acceptance of required items as follows: Base Period (October 1, 2000 -- December 31, 2000) Item 1- To provide services and maintenance for the EPA lab Gas Chromatography/Mass Spectrometers (GC/MS), Gas Chromatography/Electron Capture Detectors (GC/ECD), Automatic Liquid Sample Handlers (ALS), the data handling systems (DS), and laser printers in accordance with Statement of Work for 3 Months at $_________/month for a total amount of $_________; Option Period I (January 1, 2001 -- December 31, 2001) Item 2 -- To provide services and maintenance for the EPA lab Gas Chromatography/Mass Spectrometers (GC/MS), Gas Chromatography/Electron Capture Detectors (GC/ECD), Automatic Liquid Sample Handlers (ALS), the data handling systems (DS), and laser printers in accordance with Statement of Work for 12 Months at $_________/month for a total amount of $_________; Option Period II (January 1, 2002 -- December 31, 2002) Item 3 -- To provide services and maintenance for the EPA lab Gas Chromatography/Mass Spectrometers (GC/MS), Gas Chromatography/Electron Capture Detectors (GC/ECD), Automatic Liquid Sample Handlers (ALS), the data handling systems (DS), and laser printers in accordance with Statement of Work for 12 Months at $_________/month for a total amount of $_________; Option Period III (January 1, 2003 -- December 31, 2003) Item 4 -- To provide services and maintenance for the EPA lab Gas Chromatography/Mass Spectrometers (GC/MS), Gas Chromatography/Electron Capture Detectors (GC/ECD), Automatic Liquid Sample Handlers (ALS), the data handling systems (DS), and laser printers in accordance with Statement of Work for 12 Months at $_________/month for a total amount of $_________; Option Period IV (January 1, 2004 -- December 31, 2004) Item 5 -- To provide services and maintenance for the EPA lab Gas Chromatography/Mass Spectrometers (GC/MS), Gas Chromatography/Electron Capture Detectors (GC/ECD), Automatic Liquid Sample Handlers (ALS), the data handling systems (DS), and laser printers in accordance with Statement of Work for 12 Months at $_________/month for a total amount of $_________. Period Of Performance (EP 52.212-140) (APR 1984): The period of performance of this contract shall be from 10/1/00 through 12/31/00 inclusive of all requirements. Option To Extend The Term Of The Contract -- Fixed Price (EP 52.217-981) (APR 1984): The Government has the option to extend the term of this contract for four (4) additional period(s). If more than 60 days remain in the contract period of performance, the Government, without prior written notification, may exercise this option by issuing a contract modification. To exercise this option within the last 60 days of the period of performance, the Government must provide to the Contractor written notification prior to that last 60-day period. This preliminary notification does not commit the Government to exercising the option. Use of an option will result in the following contract modifications: (a) The "Period of Performance" clause will be amended as follows to cover the Base and Option Periods: Option Period I start date of 01/01/01 through ending date of 12/31/01; Option Period II start date of 01/01/02 through ending date of 12/31/02; Option Period III start date of 01/01/03 through ending date of 12/31/03; and Option Period IV start date of 01/01/04 through ending date of 12/31/04. (b) During the option period(s) the Contractor shall provide the services described in the Statement of Work. (c) The "Consideration and Payment" clause will be amended to reflect increased fixed prices for each option period as follows: Option Period I -- for 12 months at $_________/month, total option period amount of $_________; Option Period II -- for 12 months at $_________/month, total option period amount of $_________; Option Period III -- for 12 months at $_________/month, total option period amount of $_________; Option Period IV -- for 12 months at $_________/month, total option period amount of $_________; Incremental Funding -- This contract is incrementally funded. The amount presently available for payment and allotted to the contract is $_________. It is estimated that this amount will cover performance from October 1, 2000 to December 31, 2000. Limitation Of Government's Obligation (SEPT 1995): (a) Contract line items 1 through 5 are incrementally funded. For these items, the sum of $_________ of the total price is presently available for payment and allotted to this contract. (b) For items identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement in the event of termination of those items for the Government's convenience, approximates the total amount currently allotted to the contract. The Contractor will not be obligated to continue work on those items beyond that point. Subject to the clause entitled, "Termination for Convenience of the Government", the Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the contract for those items. As used in this clause, the total amount payable by the Government in the event of termination of applicable contract line items for convenience includes costs, profit, and estimated termination costs for those items. (c) Notwithstanding the dates specified in the allotment schedule in paragraph (i) of this clause, the Contractor will notify the Contracting Officer, in writing, at least 5 days prior to the date when, in the Contractor's best judgement, the work will reach the point at which the total amount payable by the Government, including any cost for termination for convenience, will approximate 85% of the total amount then allotted to the contract for performance of the applicable items. The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance of applicable line items up to the next scheduled date for allotment of funds identified in paragraph (i) of this clause, or to a substitute date as determined by the Government pursuant to subparagraph (d) of this clause. If after such notification, additional funds are not allotted by the date identified in the Contractor's notification, or by an agreed substitute date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause entitled "Termination for Convenience of the Government." (d) The parties contemplate that the Government will allot additional funds for continued performance of the contract line items identified in paragraph (a) for this clause and will determine the estimated period of contract performance which will be covered by the funds. The provisions of paragraphs (b) through (d) of this clause will apply in like manner to the additional allotted funds and to the new estimated period of contract performance. The contract will be modified accordingly. (e) If, solely by reason of failure of the Government to allot additional funds, by the dates indicated below, in amounts sufficient for timely performance of the contract line items identified in paragraph (a) of this clause, the Contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable adjustment will be made in the price of the items, or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clauseentitled "Disputes." (f) The Government may at any time prior to termination allot additional funds for the performance of the contract line items identified in paragraph (a) of this clause. (g) The termination provisions of this clause do not limit the rights of the Government under the clause entitled "Default." The provisions of this clause are limited to the work and allotment of funds for the contract line items set forth in paragraph (a) of this clause. This clause no longer applies once the contract is fully funded except with regard to the rights or obligations of the parties concerning equitable adjustments negotiated under paragraph (d) or (e) of this clause. (h) No Posted 08/09/00 (W-SN484253). (0222)

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