Department of Health and Human Services, Center for Disease Control and Prevention, Procurement and Grants Office (Atlanta), 2920 Brandywine Road, Room 3000, Atlanta, GA, 30341-4146

D -- ENTERPRISE LICENSES FOR HEALTHCARE CLAIMS DATABASES AND SOFTWARE SOL 2000-N-00175 DUE 090100 POC Susan Kiddoo, Contract Specialist, Phone (770)488-2605, Fax (770)488-2670, Email SKiddoo@CDC.GOV -- Lenore Mickle, Contract Specialist, Phone (770)488-2606, Fax (770)488-2670, Email LMickle@CDC.GOV WEB: Visit this URL for the latest information about this, http://www2.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&ProjID=2000-N-00175&LocID=2965. E-MAIL: Susan Kiddoo, SKiddoo@CDC.GOV. The Centers for Disease Control and Prevention (CDC) intends to award a contract for a national, multi-year, private sector, claims database and software that will provide inpatient and outpatient claims to assess the utilization and costs for health care services in a defined population. THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. This solicitation, 2000-N-00175, is issued as a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-18. The SIC code is 7375, with a size standard of $18M employees. A clean copy of the line items, SOW, and delivery schedule can be downloaded at http://www.eps.gov/. From this page, click on "Vendors", scroll down to HHS and click on "offices", find Centers for Disease Control and Prevention and click on "locations", then find Procurement and Grants Office (Atlanta) and click on "posted dates." From here, look for solicitation number 2000-N-000175, and follow the links to obtain the document. The purpose of this acquisition is to obtain a national, multi-year database of paid medical claims for a defined population and to obtain accompanying software that will allow the Government to manage and analyze the data. From this acquisition, The Prevention Effectiveness Branch (PEB) of the Epidemiology Program Office (EPO) should be able to provide direct medical cost data linked to a health outcome for CIOs assessing the cost-effectiveness of their programs. Although this acquisition specifies the use of the data and software for the period of the contract, the Government shall be able to keep any data abstracted and used for a particular study. Users of the data and software will include personnel in PEB and others at CDC. Data and software should be easily integrated into the existing hardware used by PEB without advanced statistical or computer training. The Contractor shall, as an independent organization and not as an agent of the Government, furnish the personnel, materials, and supplies necessary to provide the database and its accompanying software to provide cost data related to a specific health outcome for the analysis of a public health intervention or prevention program. The Contractor shall be required to perform the following tasks and to provide technical assistance as needed: (a) Data. (Line Items 0001, 0005, and 0007). The Contractor shall provide data within one week of start of contract. The Contractor shall provide a minimum of 7 years of data over the three year contract period on CD-ROM. In the base year, the Contractor shall provide 5 years of data (1993, 1994, 1995, 1996, and 1997). At the end of the first year of the contract, the Contractor shall supply newest year of data (1998). At the end of the second year of the contract, the Contractor shall supply newest year of data (1999). Data shall include the following information: (1) Paid claims data from a population of more than 3 million (minimum) privately insured individuals nationwide. In addition, information on publicly-insured individuals (such as Medicare/Medicaid) is desirable; (2) Complete inpatient and outpatient claims experience, to include patient (using encrypted codes), provider (using encrypted codes), financial, and clinical information. Financial information shall include, but not be limited to, payments and co-payments for hospital, physician, and ancillary services. Clinical information shall include, but not be limited to, diagnoses codes, procedure codes, and types and units of service; (3) Enrollment information on a minimum of 10% of the number of covered lives to establish denominators, including break-down of beneficiaries based on such demographic characteristics as age, gender, geographic location, provider type, unit of service, insurance plan type, and relationship to insured; (4) Pharmacy claims on a minimum of 10% of the population to include the clinical and financial information required above; (5) Productivity losses attributable to illness related to the paid claims; (6) Data that are geographically representative of the U.S., with sufficient volume for regional assessments (e.g., Southeast, Northeast, Mid-East, West) and the ability to make some assessments at the state and local level. The Contractor shall provide documentation that is clear and concise. Documentation on data quality shall include the process by which data are collected and checked for accuracy. It shall also include information on the variables found in each data file. Documentation of data quality should include information pertaining to: (1) The universe of employers (or other sources of data) and the universe of beneficiaries; (2) How the denominator data (eligibility file) differs from the inpatient and outpatient files for claimants; (3) Computer edit algorithms and data processing decisions made in transforming raw claims data into analysis files; (4) Variables excluded from raw claims file and reasons why; (5) Documentation, rejection, or correction of out-of-range, inconsistent, and missing values; and (6) Evidence of reliability and validity of data. (b) Software. (Line Item 0003). The Contractor shall provide two (2) copies of the software within one week of the effective date of the contract. The Contractor shall provide six (6) copies of the software documentation within one week of the effective date of the contract. The documentation include information on available software applications. The Contractor shall provide software that is PC-based and must run on the Windows NT operating system to manage and analyze the data that shall meet the following requirements: (1) Data management shall include backup and storage capability, tools for importing and exporting data (into SAS, Excel, Lotus, or other appropriate statistical package), and the ability to handle a large volume of data; (2) Linking capability between files based on a given variable (e.g., linking inpatient and outpatient claims by patient or family identifiers); (3) The ability to create episodes of care by linking facility, technical, professional charges (or costs if possible), and payments to provide a complete picture of the utilization and expenses associated with a particular health outcome; (4) Longitudinal tracking of patients and populations across multiple years; (5) Analytical tools such as basic statistics (mean, medians, standard deviation, frequency, and variance); (6) Record listing capability and; (7) Ability to import other data sets for analysis. (c) Training. (Line Item 0004). The Contractor shall provide training within three months of delivery of data and software. The Contractor shall provide a 2-day training course for at least five CDC staff conducted at the Government facility in Atlanta. Training shall focus on how to use the software to analyze the data to incorporate as many examples as possible. Training shall be conducted by one person who has experience using the software and who has an understanding of the data needs of the Government. Trainer shall be able to draw upon examples from current health topics of interest to PEB. PEB staff will provide one to two topics to trainer at least one week prior to the training course. (d) Technical Assistance. (Line Items 0002, 0006, and 0008). The Contractor shall provide research and technical assistance by telecommunications on an as-needed basis, approximately 20 hours per year. Research assistance is to ensure that PEB is correctly using the data and accompanying software to conduct studies and to answer questions related to the data. The Contractor shall deliver to the Project Officer, Prevention Effectiveness Branch, Epidemiology Program Office, Centers for Disease Control and Prevention, Mailstop K-73, 4770 Buford Highway, Atlanta, Georgia 30341, the items listed below, within the time frame specified. The provision at 52.212-1, Instructions to Offerors_Commercial Items, applies to this acquisition. The provision at 52.212-2, Evaluation_Commercial Items, applies to this acquisition. The evaluation criteria stated in paragraph (a) of this provision are as follows: (1) Description of Data -- 40 points. A description of the proposed data in how it relates to each requirement specified in the Statement of Work. Emphasis will be placed on the analyzability and quantity of the data (at the claims-level, population-level, and patient-level) and length of time covered by the data (2) Capability of Accompanying Software -- 30 points. A description of the software, each of its applications, and its relation, specifically, to the data as well as the purpose of this contract. Emphasis will be placed on ease of use, flexibility, and technical support. (3) Description of Quality Control -- 15 points. A description of data quality and the proactive measures taken to insure accuracy, reliability, and validity of data. A summary of data limitations should also be included. (4) Staff Experience and Capability -- 15 points . A description of the project organization including the curriculum vitae of key personnel responsible for training and technical assistance in such a way that it is clear that each individual has adequate qualifications to perform the duties to be assumed. Emphasis will be placed on level of support provided by contractor as well as the Contractor's awareness, knowledge, and understanding of relevant literature, application to the data, and potential uses. (5) Past Performance -- 10 points. Offerors shall submit the following information for past performance: (a) A list of the contracts completed during the past three years and all contracts currently in process that are similar in nature to the solicitation work scope. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments, and commercial customers. (b) Contractors that are newly formed entities without prior contract should list contracts and subcontracts as required above for all key personnel. Include the following information for each contract or subcontract: Name of Contracting Organization, Contract Number, Contract Type, Total Contract Value, Description of Requirement, Contracting Officer's Name and Phone Number, Program Manager's Name and Phone Number. Each Offeror will be evaluated on its performance under existing and prior contracts for similar products or services. Performance information will be used for both responsibility determinations and as an evaluation factor against which Offeror's relative rankings will be compared to assure the best value to the Government. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the acquisition under consideration. The Government is not required to contact all references provided by the Offeror. Also, references other than those identified by the Offeror may be contacted by the Government to obtain additional information that will be used in the evaluation of the Offeror's past performance. THE TECHNICAL PROPOSAL SHALL NOT EXCEED 20 PAGES. Past performance information WILL NOT be part of the 20 page limitation. In the final evaluation of Offers, technical and price considerations will be of approximately equal importance. Offerors MUST include a COMPLETED COPY OF THE PROVISION AT 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS_COMMERCIAL ITEMS, with the quote. A copy of all the Part 12 clauses, including the certifications and representations, is posted at http://www.eps.gov/. You can print out the clause 52.212-3, Offeror Representations and Certifications, and fill in the appropriate blanks. This certification MUST be sent in with your quote. The clause at 52.212-4, Contract Terms and Conditions_Commercial Items, applies to this acquisition. The following FAR clauses are hereby added to this clause: FAR 52.217-9. Option to Extend the Term of the Contract. For paragraph (c) of this clause, insert 36 months. The following clauses listed in paragraph (b) of 52.212-5 apply to this acquisition: (1), (3), (5), (6), (11), (12), (13), (14), (15), (17), (19)(i), (20), and (24). Proposals are due by 2:00pm, EST on September 1, 2000. Please include with your proposal a copy of paragraph B.1 (contained in the document posted at http://www.eps.gov/) with your proposed unit prices and extended prices for each line item filled in. If you cannot obtain the document from this site, you may send a request for the document to skiddoo@cdc.gov, and it will be emailed to you. FACSIMILE OR EMAIL PROPOSALS WILL NOT BE ACCEPTED. Proposals shall be mailed to: Centers for Disease Control and Prevention; Contracts Management Branch; Attn: Susan Kiddoo/IT Section; 2920 Brandywine Road, Room 3000, Atlanta, GA 30341. The RFP number 2000-N-00175 shall be marked clearly on the envelope. All responsible sources that can meet the above requirements may submit a proposal, which will be considered by the Agency. Posted 08/11/00 (D-SN484909). (0224)

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