USPFO for Utah, P.O. Box 2000, 12953 Minuteman Drive, Draper, UT 84020-2000

G -- EMPLOYEE ASSISTANCE PROGRAM (EAP) SERVICES SOL DAHA42-00-T-0006 DUE 083100 POC Sherri D. Shepherd, Contracting Officer, (801)523-4093 E-MAIL: click here to contact the Contracting Officer via, shephers@ut-arng.ngb.army.mil. The Utah National Guard is issuing a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are hereby requested. A written solicitation will not be issued. This is issued as a Request for Quote (RFQ), Number DAHA42-00-T-0006, which incorporates provisions and clauses in effect through Federal Acquisition Circular 97-17. This requirement will be 100% Small Business Set Aside. The Standard Industrial Classification Code (SIC) will be 8322, size standard $5 million. This requirement is for one (1) year from date of award with four (4) option years. Please provide prices for the following CLINs (monthly rate should be inclusive of all services requested): CLIN 0001, Base Year, Employee Assistance Program, 1200 employees at $____.__ per employee, 12 months at $____.__ per month, Total $____.__; CLIN 0002, Option Period One, Employee Assistance Program, 1200 employees at $____.__ per employee, 12 months at $____.__ per month, Total $____.__; CLIN 0003, Option Period Two, Employee Assistance Program, 1200 employees at $____.__ per employee, 12 months at $____.__ per month, Total $____.__; CLIN 0004, Option Period Three, Employee Assistance Program, 1200 employees at $____.__ per employee, 12 months at $____.__ per month, Total $____.__; CLIN 0005, Option Period Four, Employee Assistance Program, 1200 employees at $____.__ per employee, 12 months at $____.__ per month, Total $____.__. STATEMENT OF WORK: (A) GENERAL: As a federal agency complying with the requirements of Public Law 92-955, as amended; Public Law 99-570; and in accordance with Title 5 of the Code of Federal Regulations (CFR), Part 792, the Utah National Guard must provide employees and their families with appropriate prevention, treatment, and rehabilitation programs and services for alcohol and/or drug abuse, family or marital problems, stress related situations, and legal or financial difficulities which may adversely impact on job behavior, performance, attendance and/or conduct. (B) SCOPE: The Utah National Guard has approximately 1200 eligible employees throughout the State of Utah. The historical utilization rate is 10% to 12%. Through a comprehensive EAP, eligible employees and family members will have access to qualified professional counselors who can provide initial screenings and general assessments, short term counseling as well as referrals for those in need of long term treatment to appropriate community providers. Employees must have access to a staff EAP counselor for initial screenings and assessments via a toll-free "800" telephone number, which is operable 24 hours a day, seven days a week. Additional counselors must be provided on a full time basis, a part time basis, or through formal agreements with local counselors as necessary to provide needed services in areas where employees are located. The majority of employees are located from Ogden to Provo, a complete list of locations can be provided upon request. These services must be available to employees who "self refer", as well as to supervisors who have recommended or formally referred troubled employees to the EAP. Counselors of the contractor shall have a Masters degree and 3 years experience as a minimum. Due to the sensitive nature of this program, the contractor shall ensure confidentiality and the proper safegarding of client records in accordance with the provisions of Federal confidentiality and privacy statutes and regulations. (C) SPECIFIC TASKS: The contractor shall provide: (1) a program manager in the local area to act as liaison between the contractor and the Utah National Guard EAP manager; (2) program management and the appropriate administrative services; (3) employee assessments and diagnostic evaluations; (4) short term counseling through a 6-8 session model per problem; (5) referral to local area resources for additional counseling/treatment and support services; (6) a minimum of five employee orientation sessions to be conducted at Draper, West Jordan, Salt Lake City, Ogden, and Cedar City facilities; (7) a minimum of two supervisor training sessions to be conducted at the Draper facility; (8) a minimum of five one (1) hour prevention/education seminars on topics chosen by the Utah National Guard (i.e. stress management, marriage and family counseling, etc); (9) consultation opportunities for managers/supervisors; (10) promotional materials; (11) a comprehensive record/reporting system, to include a quarterly narrative report summarizing major problems, actions taken, activities planned and recommendations; (12) summary report semi-annually to include necessary data for the OPM report. (D) APPLICABLE PROVISIONS AND CLAUSES: (1) FAR 52.212-1, Instructions to Offeror -- Commercial Items, addendum paragraph (d) Products Samples -- delete in its entirety, paragraph (h) Multiple Awards -- delete in its entirety, the government plans to award a single contract resulting from this solicitation; (2) FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, all offerors are to include a completed copy of the representations and certifications with their offer (a copy of FAR 52.212-3 in full text is available at www.arnet.gov/far or upon request from this contracting office; (3) FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, Addendum add as paragraph (t) FAR 52.217-9, Option to Extend the Term of the Contract (a) 30 days (c) 60 months; add as paragraph (u) FAR 52.232-19, Availability of Funds for the Next Fiscal Year, one (1) year from date of contract award, one (1) year from date of contract award; (4) DFAR 252.204-7004, Required Central Contractor Registration; (5) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes and Executive Orders -- Commercial Items, the following clauses are applicable and incorporated by reference: FAR 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I; FAR 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity; FAR 52.219-8, Utilization of Small Business Concerns and Small Disadvantaged Business Concerns; FAR 52.219-14, Limitation on Subcontracting; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; FAR 52.222-36, Affirmative Action for Handicapped Workers; FAR 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era; FAR 52.232-33, Payment by Electronic Funds Transfer -- Central Contractor Registration. (E) EVALUATION FACTORS: The contract type for this procurement will be fixed price and award will be made on the basis of best value to the Government, price and other factors considered. Selection will be based on the following evaluation factors, in order of importance: (1) technical factors, consideration of technical approach, capabilities to provide services required, process used to select network counselors, professional qualifications of staff and counselors, and length of working relationship between EAP provider and network counselors; (2) past performance, caliber of offeror's performance on previous contracts; and (3) total cost or price, total price and cost realism. (F) INSTRUCTIONS: Offers shall include: (1) a cost and technical proposal, (2) FAR 52.212-3 Representations and Certifications -- Commercial Items, filled in completely, (3) a list of at least three contracts completed or currently in process within the past three years of similar and related work covered by this solicitation. Offeror shall include the following information for each reference: (a) contract number; (b) name and address of contracting activity; (c) contracting officer's name and telephone number; (d) EAP coordinator's name and telephone number; (e) period of performance; (f) brief description of work under the contract. Failure to provide items 1-3 listed above with your offer, may cause your offer to be considered non-responsive. To receive award, the offeror must be registered in the Central Contractor Registration (CCR) database which can be accessed at web site http://www.ccr2000.com or call CCR Assistance Center toll free at 1-888-227-2423. Offers shall be submitted NLT COB on August 31, 2000 to USPFO for Utah, Attention Sherri Shepherd, 12953 South Minuteman Drive, P. O. Box 2000, Draper, Utah 84020-2000. Facsimile offers will not be accepted. All offers must arrive at the place and by the time specified. All offers shall be clearly marked with the quotation number, offerors name and address, point of contact, phone number, fax number, and e-mail address (if available). Only written questions regarding this announcement will be accepted. Posted 08/17/00 (W-SN487346). (0230)

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