U.S. Army Research Office, AMSSB-ACR, P.O.Box 12211, Research Triangle Park, NC 27709-2211

R -- SCANNING SERVICES SOL DAAD19-00-T-0002 DUE 082800 POC Lida Barton, Contract Specialist, Phone 919-549-4266, FAX 191-549-4388, E-mail barton@arl.aro.army.mil E-MAIL: Lida Barton, barton@arl.aro.army.mil. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a Request for Quotation (RFQ), Solicitation No. DAAD19-00-T-0002. The solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular 97-19. This acquisition is 100% set aside for small business concerns, utilizing the Size Standards referenced in FAR Part 19. The Standard Industrial Code (SIC) is 7389 with a Small Business Size Standard of $5.0 million. The contractor shall furnish all labor, equipment, and facilities necessary to scan, index, and convert 450 hard-copy files to PDF format. The U.S. Army Research Office (ARO) Information Control and Analysis (ICA) Office currently maintains hard-copy records related to proposals received and resulting research agreements, contracts and cooperative agreements awarded or administered by the organization. The 450 files required to be scanned amount to 350,000 images and 4,500 indexes. Each file will require 3 index points. The first index point is a maximum of 5 digits, the second index is a maximum of 13 characters, and the third index is a maximum of 22 characters. Each hard-copy file may have up to 10 document (section) types. Each section is a composite of multiple documents. For each hard-copy file, the first two index points will remain the same and the third will identify the section. Each section must be scanned and converted to a single PDF file, except when a section exceeds 2000 pages. When a section exceeds 2000 pages, multiple PDF files will be required and indexing will be repetitive. ARO will provide to the contractor a text file containing the first two index points. The contractor must provide a text file containing an import set describing each PDF file. The contractor will develop unique PDF file names to identify the scanned documents. The import set will consist of Proposal Number, Contract Number, Section, and PDF File Name as shown in the following example that identifies all possible indexes for one file: "30865","DAAH0493G0027","AGREEMENTS","AROV0001.PDF" "30865","DAAH0493G0027","ACRN","AROV0002.PDF" "30865","DAAH0493G0027","EVALUATIONS","AROV0003.PDF" "30865","DAAH0493G0027","FISCAL","AROV0004.PDF" "30865","DAAH0493G0027","CLOSEOUTS","AROV0005.PDF" "30865","DAAH0493G0027","GENERAL CORRESPONDENCE","AROV0006.PDF" "30865","DAAH0493G0027","INVENTION & PATENTS","AROV0007.PDF" "30865","DAAH0493G0027","PROPERTY","AROV0008.PDF" "30865","DAAH0493G0027","PROGRESS REPORTS","AROV0009.PDF" "30865","DAAH0493G0027","TECHNICAL REPORTS","AROV0010.PDF" Contractor Requirements: 1. Prepare and deliver to ARO lead sheets for each section of document packets to be scanned based on a text file of proposal numbers and contract numbers. 2. Pick up files to be scanned from ARO, ResearchTriangle Park, NC. 3. Scan, straighten, and de-speckle images, insuring that all pages are topside up. 6. Write PDFs and the text file containing the import set as specified above to ARO on a CD. 7. Deliver the CD and the scanned files to ARO, Research Triangle Park, NC within one-week from date of pick-up. 8. Provide high quality, easily readable scanned images. 9. Insure PDF files and the associated import set meets the specifications required for importing into DOCS OPEN. 10. Insure that a PDF file contains only one "Section." Multiple PDF files must be created when a single section exceeds 2000 pages. Sections that are broken into multiple PDF files must be broken between documents. 11. Insure that hard-copy files are maintained in a safe and clean environment. Files must be under the physical control of the contractor at all times. Files contain proprietary information which shall not be disclosed to outside parties. The contractor and employees shall be required to execute Nondisclosure Agreements. 12.Be capable of processing no less than 16,000 pages per week. ARO will perform a 100% review of the scanned documents. Clauses and Provisions: The following FAR and DFARS clauses and provisions apply to this requirement and can be viewed through Internet access at http://farsite.hill.af.mil: FAR 52.212-1 Instructions to Offerors-Commercial Items (Mar 00); FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Feb 00); FAR 52.212-4 Contract Terms and Conditions-Commercial Items (May 99); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jul 00); as do the following FAR clauses cited therein: FAR 52.222-21 Prohibition of Segregated Facilities (Feb 99); FAR 52.222-26 Equal Opportunity (Feb 99); FAR 52.222-35 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (Apr 98); FAR 52.222-36 Affirmative Action for Workers with Disabilities (Jun 98); FAR 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (Jan 99); FAR 52.222-41 Service Contract Act of 1965, as Amended (May 89); FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 89) -- (General Clerk, $10.61 per hour plus 26% fringe benefits); FAR 52.222-44 Fair Labor Standards Act and Service Contract Act-Price Adjustment (May 89); DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Sep 99); DFARS 252.225-7001 Buy American Act and Balance of Payments Program (Mar 98); DFARS 252.204-7004 Required Central Contractor Registration (Mar 98). The following factors shall be used to evaluate offers: technical capability, past performance, and price. The Government will make an award to the responsible offeror whose offer conforms to the requirements and is considered technically acceptable, considering price and past performance. Only those offerors determined to be technically acceptable will be considered further for award. Awardshall be made to the offeror whose offer represents the best value to the government. Test samples shall be required prior to award. Offerors must submit (1) technical proposal describing procedures for accomplishing the work; (2) information on past performance to include recent and relevant contracts for the same or similar items and other references (include contract numbers, points of contact, telephone numbers); (3) total proposed price; and (4) completed 52.212-3, Offerors Representations and Certifications-Commercial Items (may be copied from internet site above). Quotations must be transmitted electronically by August 28, 2000 to the following e-mail address: barton@arl.aro.army.mil. The e-mail subject line should contain the following: DAAD19-00-T-0002. Contractors must be registered in the Central Contractor Registration (CCR) prior to receiving any contract award. You may register in the CCR by calling 1-888-227-2423 or via the Internet at http://www.ccr2000.com. POC: Lida Barton, Contract Specialist, (919) 549-4266. Posted 08/17/00 (W-SN487315). (0230)

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