GSA, PBS, Property Development (4PCC), Suite 2500, 401 West Peachtree St., NW, Atlanta, GA 30365-2550

C -- SUPPLEMENTAL A-E SERVICES FOR PUBLIC BUILDING SERVICE,NATIONWIDE COST ENGINEERING SERVICES SOL GS-04P-00-EXD-0034 DUE 091800 POC William H. Hunt,COR, 404-331-4242, Noel E. Walton Contracting Officer 404-331-4635 E-MAIL: short list technical submissions, noel.walton@gsa.gov. DESC: Supplemental Architect-Engineer Services for the Public Buildings Service (PBS) Nationwide. This procurement will establish a National Indefinite Delivery / Indefinite Quantity Contract to provide Cost Engineering Services for GSA design and construction projects and programs. The knowledge and skills of cost engineering, as defined by the AACE, Intl (American Association of Cost Engineers, Intl) includes cost estimating, cost analysis, cost / schedule control, and cost / value improvement. This contract, being national in scope, is intended to support all GSA Regional Offices, the GSA Central Office, and GSA Centers of Expertise. GSA renovation and new construction projects are located throughout the United States and may include: Federal Office Buildings, Federal Courthouses, Border Stations, Laboratories, Warehouses, and other types of real property. In addition, this contract will be open to all federal agencies which manage, in whole or part, design and/or construction programs and find a need for cost engineering and cost management services. Services may be required at any time during a project's development and delivery, including: planning, design, construction, and operations. The following A-E firms have been selected (Short-listed) for Stage II consideration: 1. BTG Incorporated, Delta Research Division, 1501 Merchants Way, Niceville, Florida 32578 Brian Brannegan, (850)-897-5380; 2. Construction Cost Systems, Inc., 10521 Judicial Drive, Suite 200, Fairfax, Virginia 22030 Bruce R. Isaachsen, (703)-691-2662; 3. Hanscomb, Inc., 1725 Duke Street, Suite 200, Alexandria, Virginia 22314, Michael D. Dell'Isola, (703)-684-6550; 4. Project Time & Cost, Inc., One Paces West, Suite 1200, 2727 Paces Ferry Road, Atlanta, Georgia 30339 Greg White, (770)-444-9799; 5. U. S. Cost, Inc., 1200 Abernathy Road, NE, Building 600, Suite 950, Atlanta, GA 30328 Louis F. Parkins, (770)-481-1614. STAGE II: In this stage, the entire project team, including the prime cost engineering firm, all associates and consultants will be evaluated. The cost engineering firms will re-submit a completed SF-254 and SF-255, which reflects the entire project team. The Government has determined the following disciplines and/or consultants are required: Cost Engineers (Architectural, Civil, Environmental, Structural, Mechanical, and Electrical), Schedule Analysts, Risk Analysts, Value Specialists, Architects, Design Program Architects, Court/Specialty Architects and Civil, Environmental, Structural, Mechanical, Fire Protection and Electrical Engineers. Preference will be given to firms staffed with individuals holding the certification as a Certified Cost Engineer or Certified Cost Consultant (CCE/CCC), as recognized by the AACE, and Certified Professional Estimator (CPE), as recognized by the ASPE. If the proposed personnel are qualified in all ways other than the stated certifications, the Government will accept the services, given the identified personnel are under the direct supervision and review of someone who holds such certification. Value Management Services are to be provided by either a SAVE (Society of American Value Engineers) recognized Certified Value Specialist (CVS), or Associate Value Specialist (AVS), who is in the certification training process to become a CVS. Functional support/expertise will typically be required in the areas of cost and price forecasting, cost and price analyses, resource and activity planning/scheduling, cost / schedule controls, value management, economic analyses, risk analyses, and constructability analyses. The A-E Firm shall be able to provide any level of cost engineering need, from total support to specialty services needed to augment existing Government capabilities. The A-E firm must have proficiency in the application of Microsoft Word 97, Excel 97, and Access 97, Project 4.0, and Power Point 97, or later. The Firm and its staff will be rated in its proficiency and is required to have extensive knowledge of the application of various cost management software, such as Success, version 4.1 or later, BSD Cost Link, M-Cases Gold, PACES, TRACES, RACER and Timberline. Expertise is required in the application of an array of scheduling and project management tools, including, but not limited to Primavera P3 Project Planner, Sure Track, and Microsoft Project, ver. 4.0. Knowledge and experience is expected in the application of risk analysis software such as Crystal Ball and/or @Risk. The A-E firm must address their resource availability to each of the 11 GSA Regions and to other federal government agencies nationwide. In order to provide the necessary coverage, the Government encourages the use of sub-contractors and joint-ventures. All services will be procured through the issuance of individual Task/Delivery Orders, each one being defined by a separate Scope of Work. The term of the contract(s) shall be for a one-year Base Period, followed by up to four (4) one-year Option Periods, not to exceed $5,000,000 for each Period, for an aggregate dollar value of $25,000,000 per contract. Consideration for the contract(s) will be nationwide. The Contracting Officer reserves the right to increase the maximum dollar amounts of the contract(s) if requirements dictate. This office may award more than one (1) contract to satisfy this requirement. The Evaluation Criterion and associated submission requirements for Stage II selection are as follows: I. PAST PERFORMANCE 400 Points A. Responsiveness of team to the client's needs and compliance of the team with performance schedules 1. Meets or exceeds client's needs with an acceptable and accurate product 60 Points 2. Meets or exceeds required performance schedules while attaining acceptable level of quality 50 Points 3. Cognizant of specific agency policy, procedures and requirements 40 Points B. Quality of products delivered by team to the client, and evidence of an effective in-place Quality Control Program 1. Clearly stated roles in the organizational hierarchy 30 points 2. Whether or not the Quality Control Plan ensure that each work product is reviewed and found acceptable before leaving the production base 40 Points 3. Does the firm have an effective lessons learned program in place 30 Points C. Accuracy of estimates and cost analyses 1. Accuracy of cost estimates 50 Points 2. Effectiveness of cost analyses, negotiation support and negotiation results 30 Points 3. Track record for post award bid analyses and historical data gathering 20 points D. Delivery of like services under previous federal government Indefinite Quantity -- Indefinite Delivery contracts 1. Knowledge and experience in the IDIQ contracting environment 20 Points 2. Effectively managed resources required for multiple consecutive task orders on previous IDIQ contracts 20 Points 3. Effectively managed resources required for individual task orders on previous IDIQ contracts 10 Points Present the firms track record in meeting the needs of 3 previous clients, preferably Governmental, Educational, or Institutional, with regard to performance schedules and level of services required. Include thename, address, and point of contact for each referenced client. Present the firm's quality control plan set-in place to guarantee development, review and delivery of acceptable products. Included in the quality control presentation will be the hierarchy of the firm showing the QC personnel and the production personnel. Include in the QC presentation will be a synopsis of the lessons-learned program. Present the firms track record on construction projects, valued greater than $1,000,000, showing the accuracy of the cost estimates when compared to the actual market bid value. Elaborate on the accuracy record in the technical proposal submitted in Stage One. Statistically, what is the rate of the firms estimates that are more than 10% off the bid results? What is the firms success rate in applying cost analyses as a tool for project control? How effective is the firm in applying cost analyses as a contract negotiation tool? Present sample projects, project magnitudes upon which cost analyses were performed and client references. Present the firms experience on former IDIQ contracts. Provide the dates, description, size and client references to a maximum of 3 former IDIQ cost engineering contracts. II. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE 325 Points A. Experience in designing and implementing successful cost engineering programs in large government and/or commercial organizations 1. Cost engineering standards, manuals, and guides 35 Points 2. Cost management database development and maintenance 20 Points 3. Economic cost growth studies, labor productivity studies, etc. 20 Points B. Experience in programming and pre-design phase cost engineering services 1. Feasibility studies, market analyses, and economic analyses 25 Points 2. Cost and price forecasting 20 Points 3. Value management services 15 Points 4. Risk assessment and mitigation 15 Points C. Experience in design phase cost engineering services 1. Cost and price forecasting 30 Points 2. Cost and price analyses 20 Points 3. Value management services, Economic analyses 20 Points 4. Schedule Analyses 10 Points 5. Constructability Analyses 10 Points 6. Risk Assessments and Analyses 10 Points D. Experience in construction phase cost engineering services 1. Cost and price forecasting 20 Points 2. Cost and price analyses 20 Points 3. Resource and activity planning/scheduling, and Earned value analyses 15 Points 4. Value management Services 10 Points 5. Risk Assessment and mitigation 10 Points Summarize the experience that the proposed key personnel holds in designing and implementing successful cost engineering programs. Identify and provide program manuals and supporting documentation developed by proposed key personnel presenting knowledge and skills requisite for designing and implementing successful cost engineering programs in large organizations. Summarize the experience held by key personnel in providing a variety of cost engineering services during the programming and pre-design phase of a project life-cycle. Present feasibility studies, cost estimates, and risk assessments performed. A maximum of three (3) projects should be provided for review. Depict products identifying the experience held by key personnel in providing a variety of cost engineering services during the design phase of a project life-cycle. A maximum of five (5) projects should be provided. These should be in the form of completed cost estimates, among others, prepared at various design phases, with varying work-breakdown structures and levels of detail. Present sample cost analysis and variance study reports, as well as value engineering reports and economic analysis. Identify the firms experience in preparing detailed schedules of-value. Present Present sample(s) of CPM schedule report, cost-loaded CPM schedule, earned value analysis report, as well as a sample risk assessment study report your firm has prepared. Express, in narrative form, experience held by key personnel in providing a variety of cost engineering services during the construction phase of a project life-cycle. Amaximum of three (3) projects should be provided for review. III. CAPABILITIES OF FIRM 150 Points A. Organizational approach and leadership commitment to fulfill contract requirements and coordinate team work among different offices 1. Detailed organizational chart, including hierarchy, geographic diversity, consultants, sub-consultants and all personnel (prime and consultant/sub-consultant) proposed for team 25 Points 2. Proposed management approach for fulfilling contract requirement of consecutive, multiple orders 15 Points 3. Planned approach in managing multiple orders, placed for multiple clients, in multiple locations 35 Points 4. Proposed plan for managing the contract at both the macro and the micro levels 25 Points B. Background of team in integration of current architectural ; civil, structural; mechanical, and electrical engineering; cost engineering; value management; cost control and cost management programming technologies for a variety of project types 1. Cost management software(s) 25 Points 2. Database design and development software(s) 10 Points 3. Schedule planning and analysis software(s) 10 Points 4. Other (Risk Assessment, Office application, etc.) -- 5 Points Identify the firms plan for execution of duties to fill the requirements of the contract. Included in the presentation will be the firms organizational hierarchy, and the methodology planned for aiding the firm meeting the needs of multiple clients, placing multiple orders, in a multiple number of geographic locations. Identify the background and experience of proposed team members in the application of computer programs and various technologies required in performing cost engineering functions. IV. PROFESSIONAL QUALIFICATIONS 125 Points A. Qualifications and commitment of relevant key individuals in each discipline area with the professional qualifications necessary for this contract, i.e., certification by AACE, ASPE, SAVE, etc. 1. Principal-in-charge 5 Points 2. Project Manager 10 Points 3. Lead Cost Engineer/Estimator 10 Points 4. Cost Engineering Staff 15 Points 5. Lead Value Engineer 10 Points 6. Lead Schedule Analyst 10 Points 7. Risk Analyst 5 Points 8. Architectural/Engineering Design Support 10 Points B. Qualifications and commitment of relevant key individuals in each discipline area with thorough experience in and understanding of the state of the art technologies necessary for this contract 1. Cost estimating/management software 20 Points 2. Project scheduling, planning, and analysis software 10 Points 3. Database Management Software 10 Points 4. Economic analysis, Life cycle analysis software 5 Points 5. Other software (Risk Management, Office application) 5 Points Identify the qualifications, professional designation, education, and other significant background information for the members of the Cost Engineering team. For all key personnel, identify the anticipated duties of the person as full-time or part-time, and identify the person as an employee of the CE firm or as an employee of a consulting firm. This Stage IIsubmittal will include a complete SF-254 and SF-255 with all consultants to be utilized nationwide. It will also include a detailed Program Management Plan addressing how multiple task orders in multiple locations will be accomplished. The A-E Firm shall be prepared to provide a formal presentation of and to discuss all aspects of the Evaluation Criteria indicated above, and to demonstrate the ability to fulfill all contract requirements. Please submit for STAGE II, completed SF-254's (for ALL Team firms), which must be dated not more than twelve (12) months before the date of this synopsis, and a SF 255 (for the entire A-E Cost Engineering FIRM/TEAM) along with letter of intent to: General Services Administration Public Buildings Service Property Development Division (4PC) 401 West Peachtree St., Suite 2500 Atlanta, Georgia 30308, Attn: Noel E. Walton, Contracting Officer William H. Hunt, Contracting Officer's Representative by 4:00 PM local time on the due date of this notice. The following information including the above address MUST be on the outside of the sealed envelope 1) Solicitation Number/Title, 2) Due Date, 3) Closing Time. In Block 8 of the SF-254 specify only current W-2 payroll (non-contract) personnel of each firm. In Block 10 of the SF-255, the A/E Firm MUST respond to the four (4) EVALUATED CRITERIA stated in the CBD announcement for this solicitation. In Block 11 of the SF-255, the A-E Firm MUST sign, name, title and date the submittal. This procurement is being made under the Small Business Competitiveness Demonstration Program (FAR 19.10). Small, small disadvantaged and women-owned firms are strongly encouraged to participate. Large business firms are reminded that if successful they will be expected to place subcontracts to the maximum practical extent with small, small disadvantaged and woman-owned small businesses as part of their original submitted team. Before award of the contract, the A-E (if not a small Business of $4,000,000 gross average over the previous three years) shall be required to present an acceptable Small Business and Small Disadvantaged Business Subcontracting Plan in accordance with Public Law 95-507. FYI -- As part of its commitment to socioeconomic initiatives of the Federal Government, the General Services Administration, Public Buildings Service has established for fiscal 2000 subcontracting goals of 23% for small businesses, 5% for small disadvantaged businesses, 5% for small women-owned businesses, and 1.5% for Hub Zone small businesses. Award of this Master Contract and Work/Delivery Orders are contingent upon funding approval. Contract(s) will be procured under the Brooks Act and FAR 36 procedures. This is not a Request for a Price Proposal. Posted 08/18/00 (W-SN487631). (0231)

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