COMMERCE BUSINESS DAILY ISSUE OF AUGUST 24,2000 PSA#2671 Department of Veterans Affairs Medical Center, Chief, Acquisition and
Materiel Management (90C), One Veterans Drive, Minneapolis, MN 55417 V -- CONFERENCE MEETING SPACE -- ELC SOL RFP 618-23-01 DUE 091200 POC
Janice M. Byrd 612-725-2188 This is a combined synopsis/solicitation.
Request for Quotation #RFQ 618-23-01 entitled "Conference Meeting
Space -- ELC" is hereby issued for commercial items and is prepared in
accordance with the format in Federal Acquisition Regulation (FAR)
Part 12, Acquisition of Commercial Items, Subpart 12.6, Streamlined
Procedures for Evaluation and Solicitation for Commercial Items, Part
13, Simplified Acquisition Procedures, and as supplemented with
additional information included in this notice. This procurement is
being conducted under Federal Acquisition Regulation (FAR) Subpart 13.5
test program; simplified acquisition procedures apply and the VA will
conduct the procurement according to a combination of Parts 12 and 13.
This announcement incorporates provisions and clauses in effect
through FAR FAC 97-19 and VAAR 97-8. NAICS Code 721110 applies for this
procurement (formerly SIC code 7011) and the small business size
standard is $5 million. This CBD announcement/solicitation constitutes
the only bid document that will be issued. A separate written
solicitation document will not be issued. Contractor's proposals (cost
and technical) are herein requested. A response to requirements listed
below shall be submitted on contractor's letterhead or formal quotation
form and must address all requirements listed in a separate technical
proposal. Contractor's price and technical proposal must contain the
name; title and signature of person authorized to submit proposals/bids
on behalf of the contractor. Descriptive literature for facility must
also be included in proposal/bid package. VISN 13 has identified a need
for conference meeting space and lodging in the north central Minnesota
area for April 23-26, 2001. Facility must accommodate the following
needs: Item One Monday, April 23, 2001 (may include evening meal)
through noon Thursday April 26, 2001(includes lunch) -- estimated up to
130 people per night-hotel room or for resort/cabin estimated double
occupancy-60 bedrooms and single occupancy-10 bedrooms. Meeting Rooms
One Large conference room (classroom style) to hold up to 130 people
for four days; Eight additional breakout rooms for groups ranging from
six to twenty-four people; audio visual equipment to include overhead
projectors, video-recorder and large screen with surround sound
projected into room; sound system for paging and announcements; flip
charts with stands for breakout rooms; facsimile available for VA use
at facility. Item Two Provide coffee/soda for breaks AM and PM. No
snacks. This will be a firm fixed price contract. Evaluation of
proposals offered will include the following factors: FEMA approved;
extra amenities offered; location; and past performance history
(include three corporate or Government references with phone numbers);
capability to meet the Government's requirement; and price. Award will
be made to the offeror determined to be the "best value" to the
Government. Evaluation may be made with or without discussions with the
offeror(s). All responsible sources that can meet the requirements and
provide items as listed above may respond to this solicitation by
submitting cost and technical proposals on their company letterhead or
bid form. The following provisions and clauses shall apply to this
solicitation: 52.252-2 Clauses Incorporated by Reference. This contract
incorporates one or more clauses by reference, with the same force and
effect as if they were given in full text. Upon request, the
Contracting Officer will make their full text available. Also, the full
text of a clause may be accessed electronically at this/these address
(es): http://www.arnet.gov/far (FAR) and http://www.va.govoa&mm/vaar/
(VAAR); 52.212-1 Instructions to Offerors Commercial Items; 52.212-2
Evaluation Commercial Items; 52.212-3 Offeror Representations and
Certification-Commercial Items (NOTE Offerors must include a completed
copy of "Offeror Representations and Certification" along with his/her
offer); 52.212-4 Contract Terms and Conditions Commercial Items;
52.212-5 Contract Terms and Conditions Required to Implement Statutes
on Executive Orders Commercial Items; FAR 52.216-18 Ordering; FAR
52.216-19 Order Limitations; FAR 52.216-21 Requirements; FAR 52.232-18
Availability of Funds; VAAR 852.270-4 Commercial Advertising; VAAR
852.219-70 Veteran-owned business; 852.219-70 Protest Content;
852.236-76 Correspondence; 852.237-70 Contractor Responsibilities;
852.270-1 Representatives of Contracting Officers; and 852.233-71
Alternate Protest Procedure. Proposals shall include all information
required in 52.212-1, Schedule of Prices Offered, a copy of published
price list for the services proposed, and a completed copy of provision
52-212-3. Submit all price, descriptive literature and technical
proposals to Janice M. Byrd, Contracting Officer (90C), VA Medical
Center, Room 4G-107, One Veterans Drive, Minneapolis, MN 55417. For
further information, contact Janice M. Byrd at (612) 725-2188.
Offeror's proposals are due by Noon on September 8, 2000. Faxed
proposals will be accepted. Posted 08/22/00 (W-SN488909). (0235) Loren Data Corp. http://www.ld.com (SYN# 0116 20000824\V-0003.SOL)
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