U.S. Army Research Office, AMSSB-ACR, P.O.Box 12211, Research Triangle Park, NC 27709-2211

R -- SCANNING SERVICES SOL DAAD19-00-T-0002 DUE 101600 POC Lida Barton, Contract Specialist, Phone 919-549-4266, FAX 919-549-4388, E-mail: barton@arl.aro.army.mil E-MAIL: Lida Barton, barton@arl.aro.army.mil. This is an amendment to Solicitation No. DAAD19-00-T-0002. The FAX number is corrected to read 919-549-4388. Sentences under Contractor Requirements are renumbered as follows: 1. to 10. The Standard Industrial Code (SIC) code is changed to 7374 with a Small Business Size Standard of $18.0 million. The following FAR clause is added: FAR 52.222-49 Service Contract Act-Place of Performance Unknown (May 89). This contract is subject to the Service Contract Act and the place of performance is unknown. Wage determinations have been requested for Wake, Durham, and Orange Counties in North Carolina. The contracting officer will request wage determinations for additional localities if asked to do so in writing. Requests for wage determinations must be transmitted electronically by September 1, 2000 to the following e-mail address: barton@arl.aro.army.mil. Requests must include the county and state where the services are to be performed. The date for electronic transmission of quotations is extended from August 28, 2000 to October 16, 2000. Offers should be submitted in Microsoft Word or PDF. The contract will be firm-fixed price. Estimated date of award is 15 November 2000. Estimated performance date is 30 days after award date. The performance period is estimated to be six months or less. The following questions and answers are provided to assist you in submitting your offer: (1) Please describe the sizes, condition, and quality of the documents that are to be converted. (i.e.: paper sizes (letter, legal or other), single or double sided pages, how files are stored, condition of paper and quality of documents for scanning, and fastening methods; Please also provide percentages for each of the document population.) What percentage of the project will require de-speckling, straightening? ANSWER: The documents to be scanned are comprised of typed text, hand written documents, pictures, viewgraphs and forms on office type paper. The percentage of each type is not known. The documents as a general rule are 8 " by 11". Some documents may be 8-1/2" by 14", but these should not exceed .1% of the total documents. The pages may be single or double sided. Double sided pages are estimated to be 10% of the total documents. The condition of paper is good. Papers have been stored in folders with Echo fasteners. Approximately 1% of the pages may require photocopying in order to obtain a readable scanned copy. All pages should be de-speckled and straightened. (2) Will the Army prepare the documents for scanning or will this be the vendor's responsibility? If the vendor's responsibility, will they also need to reassemble the document in any manner? ANSWER: The documents provided to the contractor will be in stacks with all folders, fasteners, staples, and bindings removed. The documents for each section will be secured with a rubber band. The documents will be placed with the stacks upright (as in a file drawer) in boxes in the sequence to be scanned. The documents should be returned in the same order as they are received with rubber bands securing the documents for each section. (3) Does the entire scanning project need to be completed in one week or does this apply to weekly shipments of documents taken out of the facility for processing? If the week applies to shipments, what is the desired conversion completion schedule? ANSWER: This project is estimated to take no more than six months to complete. Each week an estimated 16,000 pages will be available for pick up from ARO. These pages must be completed and returned in one week. Pick up and delivery of documents shall be simultaneous beginning with week two of performance. (4) Can the scanning effort be completed with a one-time pick up and delivery of all files? ANSWER: No. (5) What scanning resolution is required? What type of images are required? ANSWER: 300 DPI. Black and white images. (6) Will the government allow the vendor to ship the documents to the processing facility using bonded commercial couriers like Federal Express or UPS? ANSWER: No. (7) What type of PDF file is required? Image only? Image + hidden text? PDF normal? OCR required? ANSWER: PDF normal. Image only. No hidden text or OCR. (8) For index information -- is all upper CAPS okay ? ANSWER: Yes. (9) Are the document (section) types clearly identifiable? ANSWER: Yes. (10) Is it possible to obtain sample documents prior to submitting quotations? ANSWER: No. Posted 08/23/00 (W-SN489320). (0236)

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