Department of Housing and Urban Development, Office of Procurement and Contracts (OPC), Administrative Support Division, NCA, 451 Seventh Street, S.W., Room 5256, Washington, DC, 20410

99 -- HOTEL ACCOMMODATIONS AND CONFERENCE FACILITIES SOL HACF DUE 082900 POC Amelia McCormick, Support Branch Chief, Admin Support Div, Phone 202-708-1772 x7127, Fax 202-708-2933, Email Amelia_E._McCormick@hud.gov -- Catherine Pinkney, Purchasing Agent, Phone 202-708-1772 x7125, Fax 202-708-2933, Email Catherine_B._Pinkney@hud.gov WEB: Visit this URL for the latest information about this, http://www2.eps.gov/cgi-bin/WebObjects/EPS?ACode=M&ProjID=HACF&LocID=3046. E-MAIL: Amelia McCormick, Amelia_E._McCormick@hud.gov. THIS AMENDMENT IS BEING ISSUED WITH A REVISED STATEMENT OF WORK (SOW). THE OLD SOW IS TO BE REPLACED IN ITS ENTIRETY. The Department of Housing and Urban Development (HUD) has a requirement for hotel accommodations and meeting space in accordance with the following Statement of Work for its' Staffing 2000 Orientation.". this is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 Solicitation "HACF" is issued as a Request for Quotations (RFQ). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Therefore, the following clauses apply: 52.212-1; Instructions to Offerors, 52.212.2: Evaluation-Commercial Items, 52.212-4; Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items. This acquisition is unrestricted (open to both large and small business concerns. This is a firm-fixed price acquisition. All proposals are to be hand delivered or express mailed to the following address no than 4:30pm., Eastern Standard Time (EST) on 8/29/00, to: Department of Housing and Urban Development, 451 7th St., SW., Room 5256, Washington, DC 20410, Attention: Catherine B. Pinkney.Staffing 2000 Orientation Revised Statement of Work. Logistical Requirements:One (1) three-day orientation, September 18 through 20, 2000, session involving an estimated 350 participants with Lodging accommodations provided for approximately 200 of the attendees. Participants will check in on Sunday, September 17, 2000 and checkout on Thursday, September 21, 2000. Bidder_s pricing must include breakfast for 3 days (Monday through Wednesday) for the 200 overnight participants/guests. There will be one working lunch (day to be determined) for 350 attendees and the costs for this event must be reflected the bidder_s proposal. Additionally, the bidder_s pricing must also include the cost of an evening reception for 350 attendees (day to be determined). The bidder_s proposal must include the capability to provide conference related services upon request and as needed. Audio visual staffing services are to be provided by the bidder_s facility. Accessibility:Facility must be in compliance with the Uniform Federal Accessibility Standards. Location:Facility must be located within a 30-minute ride via Metrorail from the L_Enfant Plaza Metrorail station, and no more than a five block walk from the nearest Metrorail station. Lodging Accommodations:Up to 200 single accommodation rooms (may change by ten (10) percent) must be available each day and the daily rate may not exceed the authorized lodging rate for the Washington, DC area.Rooms must be traditionally equipped with private bath with shower and bath tub (or combined), double size or larger beds, dresser, desk, table, chairs, telephone (touch-tone with light message, voice mail, TV (color), AM/FM clock radio, reading lamps, glasses, closet space, individually controlled heating/air conditioning and receive daily maid and linen service.Facility must have non-smoking, smoking, and handicapped accessible sleeping rooms available. Meeting Space:Meeting space for plenary sessions accommodating the total number of attendees (350) classroom style Monday through Wednesday with space available 24 hours each day.One (1) multipurpose room near to the plenary session room to be used as follows: Registration, Staging Area, Consultations, etc. Space to be available 24 hours per day (Sunday through Wednesday) Water station at each table in meeting rooms with refills during breaks and lunch.Morning and afternoon breaks with refreshments available, e.g., coffee and tea in the morning and sodas in the afternoon.There must be no columns in the meeting rooms which would obstruct a participant_s view, and there must be no mirrors in meeting rooms.Audio/Visual Support:Facility hosting the event (providing meeting space) must have state-of-the-art audio/visual equipment available, e.g., projectors for use with laptops in making PowerPoint presentations; sound system with lapel microphones, wireless hand-held microphones, table-top microphones, and podiums with microphones; large screens used in plenary sessions; and various other kinds of audio/visual equipment with staff available to service equipment throughout the orientation schedule. The specific equipment for this event will be determined later. A listing must be provided reflecting all equipment available and the daily charge for each equipment item. Meals:Facility should be capable of providing three meals per day (breakfast, lunch, dinner) with the breakfast meal served to the 200 participants lodging within one hour. Meals may be served buffet style or requested by attendees based on menu selections. The facility must be located within a five minute walking distance of restaurants other than its own restaurants.The meals should offer a variety of high quality foods, and the facility must be capable of providing, when requested, special dietary or religious meals.Evaluation Criteria: Technical proposals will be evaluated on: A) Quality of Facility as indicated by, at least, a 3-Star/Diamond rating by the American Automobile Association (AAA) or comparable entity that rates hotels, etc.; B) Ability to Meet Quantitative Requirements, e.g., lodging accommodations, meeting rooms, etc.; C) Accessibility to participants with disabilities; and D) location in relation to the HUD Headquarters Building/L_Enfant Plaza Metrorail Station. On-Site visits may be conducted as part of the overall evaluation process.Note: If proposals reflect more than one facility used to meet lodging accommodation requirements, the facility hosting the event (providing meeting space) must serve as the single point of contact for all event related matters. Sleeping Accommodations: 200 rooms @ $____________ X 4 days =$____________ 1 meeting room to accommodate 350 people @ $___________ X 3 days 1 multipurpose room @ $___________ X 4 days Breakfast: 200 people @ $_________ per person X 3 days =$_________ Morning/Afternoon Breaks: 350 people @ $_________ per person X 3 days = $____________ Lunch for 350 people @ $___________ per person = $___________ Reception for 350 people @ $ _______per person = $___________ NOTE: THE COST PROPOSAL WILL BE CONSIDERED SECONDARY TO THE EVALUATION CRITERIA. SHOULD ALL FACTORS BE EQUAL, COST WILL BE THE DECIDIING FACTOR. Posted 08/25/00 (D-SN490137). (0238)

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