T -- SUPPORT FOR PHOTOCOPYING SERVICES

Notice Date

August 31, 2000

Contracting Office

U. S. Environmental Protection Agency, Contracts Management Division (MD-33), Attention: OARSC, Research Triangle Park, NC 27711

ZIP Code

27711

Solicitation Number

AC0112

Response Due

September 11, 2000

Point of Contact

James F. Kempf, Contract Specialist, (919) 541-4278/Janice White, Contracting Officer, (919) 541-3166

E-Mail Address

Click here to contact the contract specialist via (kempf.james@epa.gov )

Description

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. The solicitation number is AC0112 and the solicitation is being issued as a Request for Proposal solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-18. The Environmental Protection Agency anticipates the award a firm-fixed-price purchase order for the period 10/1/2000 through 9/30/2001. This procurement is a TOTAL SMALL BUSINESS SET ASIDE and the SIC No. is 7334 with a size standard of $5M in average annual receipts over the preceding three fiscal years. This procurement is a follow-on to Purchase Order 8D-2143-YTSA with Qualex International. The Environmental Protection Agency contracts for operators to work in its photocopying center at the N.C. Mutual Life Insurance Building, 9th floor, 411 Chapel Hill Street, Durham, NC. The center is presently equipped with Kodak 3100 Copier, Standard Bindfast 5 Binder, Bostitch stitcher and stapler, 3-hole punch paper driller, Ibico Spiral Binder, and personal computer. This equipment may be replaced or supplemented during the course of this contract. The center produces 300,000 -- 700,000 impressions per month. WORK REQUIREMENTS: The Contractor shall provide qualified operators to operate all duplicating and binding equipment in the EPA photocopy center at N.C. Mutual Life Insurance Building. A qualified operator is defined as one with previous experience in operating the respective equipment, or one who has had at least two (2) days training, physically operating the equipment, in accordance with the manufacturer's recommended operation procedures. The operators shall process original copy material for duplication and binding operations such as stapling, glueing, spiraling, and/or tape binding using simple binding equipment. All documents copied and bound by the Contractor shall be treated as confidential and handled in accordance with clause EPAAR 1552.235-71, Treatment of Confidential Business Information, incorporated herein by reference. The Contractor shall use and provide directions to EPA employees in the use of any equipment. Operation or all photocopy equipment shall be in accordance with the manufacturer's recommended procedures. The Contractor shall notify each requestor via telephone or electronic mail within 24 hours when copy material is completed. Work for off-site employees shall be boxed, labeled, and deposited in receptacles for outgoing mail within 24 hours of completion. An on-site EPA requestor will be notified to pack up his or her work after it has been completed. Only materials accompanied by an authorized work request shall be processed for duplication. Work orders shall be processed on a first-in, first-out basis unless a work order is designated by the Project Officer as priority. Then it shall be processed before the routine orders. A copy of each work order processed during each calendar month shall be retained and shall be furnished to the Project Officer upon request. The Contractor shall monitor the usage of all supplies required for the operation of the photocopy center, which will be stocked by the Government, and shall notify the Project Officer of supply needs one week in advance of order placement to insure timely reordering and delivery. The Project Officer will inform the Contractor of the ordering schedule after award. The Contractor shall immediately notify the Project Officer via telephone in the event of equipment breakdown. The Contractor shall maintain a record of all breakdowns including system downtime and submit it to the Project Officer each month. The Contractor shall operate the photocopy center in two shifts -- one shift from 8:00 a.m. until 4:30 p.m., 8 hours daily; the second shift from 4:00 p.m. to 8:00 p.m., excluding Saturday, Sunday and Government holidays*. One individual shall be provided for each shift. The half-hour overlap will insure continuity of work from one shift to the other. The operators shall sign in and sign out on daily operational logs to identify all hours of operation, a copy of which shall be submitted to the Project Officer each month. In the event an operator fails to report for duty or becomes incapacitated during normal work hours, an alternate qualified operator shall be provided by the Contractor within two (2) hours after the Contractor becomes aware of the situation. CALCULATION FOR NONPAYMENT -- In accordance with the provisions of the FAR 52.232.1, Payments, deductions will be made from the fixed price of this contract for the hours not worked. No payment shall be made to the Contractor for periods in which the services are not being performed due to absence of any operator. Nonpayment will be calculated by multiplying the hours of non-operation, times the hourly rate (total hours amount of the contract per period divided by 3,132 hours of the contract). This amount will be deducted from the invoice of the month the hours were not worked. The Contractor shall submit the following documents to the Project Officer on the last working day of each month: 1) a daily log of work accomplished, 2) meter reading report, 3) record of all machine breakdowns and system downtime, and 4) copies of sign in/out sheet(s) and/or log of hours of operation as certified by contractor representations. The Contractor shall follow good housekeeping practices and shall keep the supply area neat and orderly. *Government Holidays are as follows: New Year's Day As observed by Government Martin Luther King's Birthday 3rd Monday of January Washington's Birthday 3rd Monday of February Memorial Day Last Monday in May Independence Day As observed by Government Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day As observed by Government Thanksgiving Day 4th Thursday of November Christmas As observed by Government The Services Contract Act of 1965, as Amended, FAR clause 52.222-41 applies to this procurement. Wage Determination No. 1994-2401, Revision No 12 applies. The minimum wage rate for a Duplicating Machine Operator is $10.66/hours. Evaluation criteria to be included in paragraph (a) of provision 52.212.2 are as follows: Offerors will be evaluated on 1) their demonstrated ability to provide this type of service by providing supporting documentation that demonstrates their experience in management of printing services; 2) their demonstrated ability to provide monthly reporting capabilities. Requirements are monthly reporting for: reporting breakdowns of machinery and retaining records of downtime to Project Officer Monthly; a daily log of work accomplished; meter reading support; copies of sign/out sheet(s) with hours of operation as certified by contractor representations. Offerors should provide supporting documentation that demonstrates their ability to provide these reporting capabilities; and 3) Past Performance -- offerors should provide information on prior similar work performed, giving a brief description, contacts, phone numbers, and contract purchase order numbers. Technical requirements and Past Performance are more important than price. The following FAR provisions apply (which can be downloaded at the following site: http://www.epa.gov/oamrtpnc/spclaus/index.htm)apply to this solicitation: 52.212-1, Instructions to Offerors Commercial Items, and 52.212-2, Evaluation Commercial Items. Offeror shall include with their offer a completed copy of provision 52.212-3, Offror Representations and Certification-Commercial Items. The following FAR clause applies to this acquisition: 52.212-4, Contract Terms and Conditions-Commercial Items. The following additional FAR clauses which are cited in clauses 52.212-5 are applicable to the acquisition: 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I: 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity; 52.217-9, Option to Extend the Term of the Contract; 52.219-14, Limitation on Subcontracting; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; 52.222.36, Affirmative Action for Handicapped Workers; 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Viet Nam Era; EPAAR 1552.209-71 Organizational Conflicts of Interest; EPAAR 1552-210-78, Management Consulting Services, EPAAR 1552.235.71, Treatment of Confidential Business Information; Far 52.245-1, Property Records (The Government shall maintain the Government's property records in connection with Government Property under this contract. The Government Property clause is hereby modified by deleting the requirement for the Contractor to maintain such records); 52.245-2, Government Property; 52.246-4, Inspection of Services Fixed Price; and 52.249-8 Default. Offerors price proposal must provide a complete breakdown of their proposed amount. For example, if you are quoting an hourly rate, you must state so and provide supporting documentation for this rate i.e.; 3 invoices of similar services to other than EPA that show you have charged this rate to other customers. If your unit cost is made up of other items i.e. labor rate, overhead, G&A, profit materials, travel, conference facility, etc., you must provide a complete breakdown with appropriate supporting documentation (negotiated rate agreement for example) on the a pricing/cost information sheet (sample available upon request). Price and technical information should be submitted to James F. Kempf, Contract Specialist, U.S. Environmental Protection Agency, MD-33, Research Triangle Park, NC 27711. Courier Delivery Address is: U.S. Environmental Protection Agency, Receptionist-Administration Bldg. Lobby, Attn: James F. Kempf, 79 T.W. Alexander Drive, Research Triangle Park, NC 27709. All offers are due by September 7, 2000, 4:00PM EDT. No telephonic requests will be honored.

Web Link

Click here to visit the site that has information about (http://www.epa.gov/oam/rtp_cmd)

Record

Loren Data Corp. 20000905/TSOL002.HTM (W-244 SN492282)