R -- RECOVERY AUDIT SERVICES FOR ACCOUNTS PAYABLE RESEARCH AND PRICE OFFER REVIEW RESEARCH FOR THE DEFENSE COMMISSARY AGENCY

Notice Date

September 1, 2000

Contracting Office

DEFENSE COMMISSARY AGENCY, CONTRACT MANAGEMENT BUSINESS UNIT RAV, 1300 E AVENUE, FORT LEE VA 23801-1600

ZIP Code

23801-1600

Solicitation Number

DECA08-00-R-0082

Response Due

October 30, 2000

Point of Contact

Contract Specialist, Jane Campbell, (804) 734-8341 or Contracting Officer, Ernie Favale, (804) 734-8548 (Site Code DECA08)

E-Mail Address

campbelj@HQLEE.DECA.MIL (campbelj@HQLEE.DECA.MIL)

Description

The Defense Commissary Agency (DeCA) has a requirement for Recovery Audit Services (RAS). Offers will be solicited for an agreement to provide RAS on a contingency fee basis in accordance with the National Defense Authorization Act of 1996. RAS requirements are separately identified with two statements of work (SOW) for 1) Accounts Payable Research of both resale and non-resale items and 2) Price Offer Review Research for Brand Name Resale items. Offers may be submitted for one or both requirements. This is DeCA's initial attempt to solicit for RAS and therefore no prior contractual history exists. DeCA is a chain of military grocery stores providing products to patrons at cost plus an authorized surcharge. The mission of DeCA is to ensure military readiness and retention of quality personnel by providing this benefit as part of the military compensation package. DeCA sales average more than 5 billion dollars per year. DeCA is not associated with any other military resale or retail activity. DeCA buys grocery items sold traditionally in commercial supermarkets for "resale" to our patrons. "Resale" items include both brand name and non-brand name resale items. Brand name resale items are items procured by Brand or Trade name without reference to a specification. Brand name commercial items are non- competitively procured and are limited to those items that are regularly sold outside of commissary stores under the same brand name as the name by which the these items will be sold in, at, or by commissary stores. Non- brand name products are procured competitively for products for which there is no customer preference. This includes meat, eggs, et as well as in- store resale operations (i.e. deli/bakery). Non-resale items are items or services for operational use that are not sold to our patrons and are not considered resale items. More information about DeCA is available on our website: www.commissaries.com The Accounts Payable Research SOW includes reviewing both resale and non- resale transactions of the following categories for possible identification of potential overpayments: duplicate payments, input keying errors, pricing errors, interest, vendor credit memorandums, calculation errors and manual extensions, discrepancies in case pack quantities, and discounts offered but not taken. The price offer review research requires the contractor to research, identify and substantiate potential overpayments of Brand Name Resale items which may be owed DeCA as a result of price offers not complying with the price warranty criteria contained in DeCA's Resale Ordering Agreement (ROAs) or Blanket Purchase Agreements (BPAs). The contractor is responsible for providing all supporting documentation necessary and sufficient to substantiate a Government claim against a contractor or manufacturer/vendor. The Contracting Officer for the affected contract identified for overpayment will make a final determination as to whether the documentation received is sufficient. The Government will be responsible for collection attempts. Any decision made by DeCA whether or not to pursue or settle a claim is final. The Contractor will only be entitled to an agreed upon percentage fee of the amount actually collected. In accordance with the National Defense Authorization Act of 1996, the contingency fee shall not exceed 25%. The period of performance for the initial DeCA audit year being reviewed will be a base period of one year. Two additional one-year option periods are available at the unilateral right of the Government for subsequent DeCA audit year(s). Multiple awards may result from this solicitation. Award(s) will be issued for the offer(s) that are deemed to be the best value to the Government based on a trade-off approach of price and other factors. This solicitation is to be issued on an unrestricted basis. The SIC for both portions of the requirement is 8721 and the applicable business size standard for small business concerns are annual receipts of $6 million dollars or less. The request for proposal (RFP) will be issued on or about September 25, 2000 with a tentative closing date of on or about October 30, 2000. A pre-proposal conference will be scheduled prior to the solicitation closing date. Date and time of this conference will be identified in the solicitation. Award is anticipated by December 1, 2000. Requests for copy of the solicitation must be in writing and addressed to the address listed above and marked for the attention of the Contract Specialist or Contracting Officer listed above. All requests shall include solicitation number, requestor's name and address, business size, telephone number, facsimile number, DUNS number, and Cage Code. Requests may be submitted via facsimile or e-mail. Facsimile number is (804) 734-8669; e-mail address is favaleea@hqlee.deca.mil or campbelj@hqlee.deca.mil. All responsible sources may submit an offer which shall be considered by the agency.

Record

Loren Data Corp. 20000906/RSOL017.HTM (A-245 SN492546)