Q -- UROLOGY PHYSICIAN

Notice Date

September 7, 2000

Contracting Office

Contracting Officer (90C), Dept of Veterans Affairs Medical Center, Bldg 5 Rm 212, Alexandria, LA 71306

ZIP Code

71306

Solicitation Number

502-04-01

Response Due

September 14, 2000

Point of Contact

Bernice Griffin 318-473-0010 X 2240 or Herman Chelette 318-473-0010 X 2239

E-Mail Address

bernice.griffin@med.va.gov (bernice.griffin@med.va.gov)

Description

This is a combined synopsis/solicitation for commercial services, (Scarce Medical Specialist Resources through Locum Tenens for a UROLOGIST), prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This procurement is conducted under simplified acquisition procedures in accordance with FAR part 13. This announcement constitutes a formal Request for Proposal (RFP) and a written solicitation WILL NOT be issued. All responsible sources may submit an offer for consideration. Offers shall be considered only if clear and convincing evidence is provided documenting that the offeror can meet the requirements of the Government.Solicitation number is 502-04-01 and it documents and incorporates provisions and clauses in effect through Federal Acquisition Circular 97-19 and VAAR # 21.It is unrestricted.The standard industrial classification code is 7361 with $5.0 million annual sales limitation for small business.The Contractor shall submit a curriculum vitae, a minimum of three references (names and phone numbers), previous employers and documentation sufficient to complete credentialing and privileging process -- education, board certification status, relevant training, experience, pending or settled challenges to license, and status of any claims. VA Application form 10-2850 must be completed in its entirety and is available upon request at 318-473-0010 ext 2765 or 2202. Credentialing and privileging prior to acceptance is essential Requirements are One (1) Board Certified or Board Eligible Urologist for approximately 3 months. MUST COMMENCE October 2, 2001. Services required for the period October 2, 2000, through December 29, 2000. (1) Estimated 488 hours @ $______________ = $ ____________. (2) Call-backs, estimated at 20 each @ $______________ = $ ____________. Services may be required for an additional ninety (90) days beyond December 31, 2000. This procurement provides uninterrupted Urological/GU services until Human Resources of VAMC Alexandria LA completes recruitment and hiring of a full-time staff urologist. Work schedule is Monday through Friday, 8:00 AM to 4:30 PM, excluding holidays. The ten holidays observed by the government include New year's Day, Martin Luther Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas and any other day proclaimed by the President of the United States to be a national holiday. One physician for the duration of the contract term is preferred for continuity of care and credentialing process(es). Any proposed substitute(s) shall have qualifications that are equal to or higher than the qualifications of the person being replaced. The Contracting Officer shall evaluate requests for substitution of personnel and promptly notify the contractor, in writing, whether the request is approved or disapproved. No overtime, sick or holiday coverage/pay is included. Payment will be made for actual hours worked. Callback services will be limited primarily to the contract physician's post-operative patient care. The contract may be changed by written modification. It is anticipated that a firm-fixed-price contract will be awarded under the authority of Title 38 USC Section 8153 and public law 104-262. Responsibilities: Physician is responsible for all facets of adult Urological/GU care as established by industry and VA standards. He/She shall be in good standing with the profession with knowledge and abilities current to equipment, medication and techniques. The Board Certified/ Eligible Urologist shall provide comprehensive health services including inpatient, surgical, and outpatient (clinic) with all phases of GU treatment and care including routine and malignancy, and appropriate surgical procedures (cysto, biopsy, TURP, etc.). Primary responsibility is daily clinic with approximately 35 patients scheduled each day. Other duties include computer documentation of findings and impressions and accession of reports and records, writing prescriptions restricted to VA formulary, and participation in the Tumor Board when a GU cancer patient is presented. This medical center is one of a network of VA Medical Centers (VISN 16) sharing medical expertise and patients may be referred to or received from another VA for specialized services. Contract physician shall communicate with other professionals to ensure quality patient care. Documentation and services shall be performed in accordance with all VAMC established principles, ethics, standards, rules and regulations as set forth in VHA Directives, Medical Staff Bylaws, Medical Center Memorandums, AMA, and JCAHO standards. The Director of Information Management or his designee will address computer usage and security requirements. All data is proprietary and shall not be shared or manipulated in any manner. Contract monitoring and verification of services provided shall be under the direction of and monitored by the Contracting Officer's Technical Representative, the Director of Specialty Care Healthcare Line (SCHCL) and the Chief of Staff. Any incidents of contractor non-compliance evidenced by the monitoring procedures shall be reported immediately by the COTR to the Contracting Officer. Teamwork and ability to work independently without supervision are essential. The Chief of Staff is the final authority for services provided under the terms of this solicitation and any resulting contract and shall maintain an ongoing utilization review. All rules, regulations and laws applicable to privacy of patient, documentation and records apply. VA reserves the right to terminate the contract at any time for noncompliance or if VA staff recruitment efforts are successful. Preferred payment method is weekly in arrears using Government purchase card but other arrangements may be made. PAYMENT IS ON AN HOURLY BASIS FOR ACTUAL HOURS WORKED at this medical center in a work atmosphere. Logs of work-hours (certified sign-in/sign-out record maintained by Specialty Care) will be faxed to Contractor weekly for calculation and billing. Invoice shall be faxed to 318-483-5063 for credit card information. Payment shall not exceed 40 hours per week. Callbacks shall be listed as a separate line item. The hourly rate is an all-inclusive rate and no additional consideration will be made. The Contractor shall accept payment for services rendered under this contract as payment in full and will not bill the veteran or a third party insurer for any services covered under this contract. Qualifications: Urologist assigned by the Contractor to perform requested services shall be licensed in a state, territory, or commonwealth of the United States or District of Columbia with current full, unchallenged and unrestricted license; shall be board certified or board eligible with less than four years post residency. The contract urologist shall speak, understand, read and write the English language fluently; be COMPUTER LITERATE, preferably with knowledge of DHCP/VISTA electronic medical records documentation access and input. Specific instruction of VA electronic records systems will be provided; however, basic computer skills are a must. He/she shall be a US citizen and possess required elements to be credentialed and privileged in accordance with VA regulations. Physician credentials/ qualifications are subject to review and approval of the Medical Center Chief of Staff and Medical Center Director. The Alexandra VAMC Credentialing Officer shall be provided all requested documentation necessary to credential and privilege the physician prior to acceptance at this facility. The OIG List of Excluded Individuals/Entities applies. Personnel Policy: The contractor shall be responsible for protecting contracted physician assigned to this facility. The contractor shall provide worker's compensation, professional liability insurance in the amount of $1,000,000 per occurrence, health examinations, income tax withholding and social security payments. Original Certificate of Insurance must be provided prior to acceptance of a physician. Sick leave, vacation, or other benefits are not the responsibility of the Government. At no time shall the contract physician be considered a VA employee for any purpose. Contractor Performance Monitoring: Monitoring hours worked will be accomplished with sign-in/sign-out sheets maintained by the secretary of Specialty Care Healthcare Line (SCHCL) and verified by the Director of SCHCL documenting arrival(s) and departure(s). The Director of SCHCL will be designated Contracting Officer's Technical Representative and shall monitor performance for contract compliance, knowledge, skills and behavior and immediately notify the Contracting Officer of any noncompliance or unacceptable behavior. Substitution of physician requires specific authorization by the Contracting Officer, Director of SCHCL, and the Chief of Staff. Any substitute must complete the entire processes listed above. The Government may award a contract based on documentation provided without further discussion. SUBMIT BACKUP DOCUMENTATION WITH OFFER (CV, education, affiliations, experience, etc). Award will be made to the offeror whose quote conforms to the requirements of the solicitation; best meets the minimum needs of the Government, and offers the lowest price. Best value to the Government and veteran shall determine award considering past performance, technical/qualifications, and cost -- considering (1) Prior experience, demonstrated capability and continuity (one physician for the duration of the contract); (2) Past performance/experience and references; and (3) Cost. Applicable regulations include: FAR 52.252-2 Clauses incorporated by Reference (FEB 98). This contract incorporates one or more clauses by reference, with the same force and effect as if given in full text. Upon request, the Contracting Officer will make their full text available. The full text of a clause may be accessed electronically at the/this addresses):http://www.arnet.gov/far or http://va.gov.oa&mm/vaar/vaartoc.htm (end of clause) Provisions at 52.212-1 Instructions to Offerors-Commercial Items (MAR 2000) without addendum applies. Clauses at 52.212-4, Contract Terms and Conditions (MAY 99) applies with addendum. FAR 52.217-8 Option to Extend Services (NOV 1999); VAAR 852.237-7 Indemnification and Medical Liability Insurance (Oct 96) in the amount of $1 million per occurrence, FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (AUG 2000) apply. The following FAR clauses are also applicable: FAR 52.222-26 Equal Opportunity, 52.222-35 Affirmative Action, 52.222-36 Affirmative Action for Handicapped, 52.222-37 Employment Records on Special Disabled Veterans, 52.224-1 Privacy Act Notification, 52.224-2 Privacy Act, VAAR 852-237-70 Contractor Responsibilities (APR 1984), VAAR 852.270-1 Representatives of the Contracting Officer (APR 1984) VAAR 852.270-4 Commercial Advertising (NOV 1984), VAAR 852-271-70 Services Provided Beneficiaries (APR 1984). The following clauses listed in FAR 52.212-5 are applicable: 52.222-26 Equal Opportunity, 52.222-35 Affirmative Action for Disabled, 52.222-36 Affirmative for Handicapped, 52.222-37. FAR clause 52.212-3 Contractor Representations and Certifications must be provided with offer and is available at the Internet address or by fax from this office (phone 318-473-0010 X 2240). Facsimile offers are accepted at 318-483-5063, followed by delivery of original documents. Email address is bernice.griffin@med.va.gov. Call to confirm receipt of faxed or electronic mail. Offers are due by 3:30 CST, September 14, 2000, to meet an emergent direct patient care need, at the Dept. of Veterans Affairs, Bldg 5, Room 212, PO Box 69004, 2495 Shreveport Highway, Alexandria LA 71306-9004. Reference Solicitation 502-04-01 on the proposal and any correspondence. An officer authorized to bind the offering organization must sign all offers.

Record

Loren Data Corp. 20000911/QSOL004.HTM (W-251 SN494208)