Z -- TREE PLANTING SERVICES IN MILITARY FAMILY HOUSING

Notice Date

September 7, 2000

Contracting Office

Department of the Air Force, Air Combat Command, 99 CONS, 5865 Swaab Blvd, Nellis AFB, NV, 89191-7063

ZIP Code

89191-7063

Solicitation Number

F26600-00-Q0365

Response Due

September 25, 2000

Point of Contact

Keith Weathers, Contract Specialist, Phone 702- 652-6865, Fax 702- 652-5405, Email keith.weather@nellis.af.mil -- Sandra Holleran, Contract Specialist, Phone 702-652-6005, Fax 702-652-5405, Email

E-Mail Address

Keith Weathers (keith.weather@nellis.af.mil)

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented, with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation (F26600-00-Q0365) is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-12. This acquisition is set-aside exclusively for small business concerns. The SIC code for this solicitation is 0783. Far 19 classifies small businesses as those that gross equal to or less than $5.0 million annually based on the average of the offerors past three fiscal years. The item description is as follows: Non-Personal Service to perform Tree Planting beginning no later than 10 calendar days after contract award. Offerors shall submit their quote according to the below mentioned CLINs. Offers are due by close of business 2:00 P.M. (PST Local) on 25 September 2000, and can be mailed or hand carried to 99 CONS/LGCA, 5865 Swaab Blvd, Nellis AFB, NV. 89191-7063, Attn: MSgt Keith Weathers. Quotes may also be faxed to MSgt Weathers at (702) 652-5405. No emailed quotes will be accepted. The contractor shall provide all labor, tools, parts, materials, transportation and supervision necessary to perform tree planting services for Manch Manor, Nellis Terrace, and Dunning Circle, Military Family Housing (MFH), at Nellis AFB, NV, located 7 miles north of Las Vegas on Highway 93, in accordance with commercial standards, the terms and conditions of the contract and the requirements of the synopsis/solicitation. Work includes, but not limited to: tree planting, trees that shall be planted are 2-5 inch caliper Fan-Tex and Raywood Ash. The area affected shall have new sod matching existing grass. Sod shall cover 100% of the area; the cutting of sod into strips is unacceptable. The trees planted must adhere to specification sizes in accordance with the American National Nursery Standards. The contractor may, in some instances, be required to dig up small trees and plant trees in their place. Contractor shall be required to backfill each hole as follows: use existing soil, add soil amendments, add triple super nitrates, compact, remove excess soil, and match existing grass with new sod. Repair any damage to government and personnel property or replace damaged property within 5 calendar days. The contractor shall be responsible for any permit and fee requirements in accordance with local, state, and federal laws and regulations. 99 CES/CEOES personnel prior to acceptance shall inspect all tree planting services. The following line items are included in this requirement: CLIN 0001 _ 24_ Box Trees, estimated quantity 210 each; CLIN 0002 _ 36_ Box Trees, estimated quantity 27 each; CLIN 0003 _ 42_ Box Trees, estimated quantity 10 each; CLIN 0004 _ 48_ Box Trees, estimated quantity 6 each. Base maps, addresses, and tree location will be made available at the site visit, 18 September 2000 at 9:00 P.M. (PST Local). Please call MSgt Weathers at (702) 652-6865 to confirm attendance. Water and electricity are available at the job site and may be utilized by the contractor, at no cost, in quantities necessary to perform the work herein. If additional outlets are required, they will be provided at the contractor_s expense. Contractor shall be responsible for all temporary connections necessary for operations and for their removal prior to final acceptance of work. The contractor shall be solely responsible for telephone service. The contractor shall work between normal duty hours. Normal duty hours are 7:00 A.M. to and be completed, to include cleanup, each day no later than 4:00 P.M., Monday through Friday, excluding federal holidays. Contractor shall commerce work within ten (10) calendar days from the date of award. The contractor shall develop and maintain a quality control program to ensure tree planting services are performed in accordance with commonly accepted commercial practices, references shall include but not be limited to the following; the American National Nursery Standards and the University of Arizona (UA) Cooperative Extension (Planting Specifications). Information may be obtained through UA or locally at University of Nevada Las Vegas (UNLV), Landscape and Grounds fax number (702) 895-4173. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. In accordance with AFI 63-124, Performance-Based Contracting. The contractor shall develop and submit a quality control plan before commencing work, addressing the following performance objectives and performance thresholds: Tree Planting Services comply with tree service requirements IAW _ ANSI A300, the SOW, and local, state, and federal laws/regulations, 100% of the time; Contractor Quality Control will provide a representative to direct workers and ensure contract compliance, 100% of the time; Safety Compliance IAW operation requirements IAW _ ANSI Z133.1, and all associated OSHA standards, 100% of the time; Real Property Repair damage to government and personal property or replace within 5 work days, 100% of the time; Clean-up Clean storage area, work areas, and haul routes, 100% of the time. The contractor shall be responsible for all associated cleanup and repairs to housing property. Performance threshold is a limitation on the percentage of work that must be acceptable without rework. I.E., if the performance threshold is 100%, 100% of the work must be completed and accepted the first time without error. The government will periodically evaluate the contractor_s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor_s performance to ensure services are received. The government representative will evaluate the contractor_s performance through intermittent on-site inspections on the contractor_s quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during quality assurance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates. The government will also receive and investigate complaints from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) feedback in cases of disagreement with customer(s). The contractor shall be responsible for notifying the housing occupant, in writing, 24 hours prior to any work being accomplished in their yard. The contracting officer shall follow FAR 42.214.4, Contract Terms and Conditions-Commercial Items (May 1997), for contractor_s failure to perform satisfactory services or failure to correct non-conforming services. The contractor shall provide a two week project schedule to the QAP three work days in advance. The Government reserves the right to alter work schedule. The contractor shall provide physical security for the equipment under his control. Contractor can store all equipment not is use at a designated site with the approval of the QA personnel. Damage, loss or theft of such equipment shall be at the contractor_s risk. Contractor shall comply with industry standards. In addition, all work shall be accomplished in accordance with local, state, and federal laws and regulations. There are no waste or disposal areas available on the base. The contractor shall make arrangements at an off-base location in accordance with local and state codes for disposal of waste generated from the site. Contractor shall maintain the site free from debris and trash, and remove such debris and trash daily. Trash or debris shall not be disposed of on the base or any other federal lands, nor shall it be disposed on in violation of any local, state, or federal ordinances. The contractor shall comply strictly with the installation fire regulations and become thoroughly familiar with the fire safety requirements applicable. Contractor shall be responsible for any and all damage to existing facilities, utilities, and property incurred by his work forces or equipment, and shall repair said damages to the satisfaction of the Contracting Officer at no expense to the government. The contractor shall advise the Contracting Officer in writing at least 10 days in advance of any proposed utility shut-off. All outages are subject to the approval of the Contracting Officer. Should the contractor accidentally shut-off a utility, Civil Engineering shall be notified immediately. The contractor is responsible for damage to utilities and shall make repairs within 24 hours, (excluding sprinkler systems that shall be repaired within 2 calendar days). The Government may elect to do emergency repairs and back charge the contractor. The contractor shall observe all safety regulations presently enforced at Nellis AFB. The work shall be in accordance with all Occupations Safety and Health Act (OSHA) standards. The contractor shall request a final inspection, in writing, 3 work days in advance of the final inspection date. The contractor shall allow for enough time so that all work including final clean up and inspection is completed within the normal working hours identified. The contractor shall clean, sweep, or pick up, as necessary, any debris spilled along haul routes, immediately after passage. Clean up shall be performed to the satisfaction of the Contracting Officer. The provision at FAR 52.212-1, Instruction to Offerors-Commercial, applies to this solicitation. The provision at FAR 52.212-2, Evaluation _ Commercial Items, applies to this solicitation and award will be made to the responsive, responsible offeror whose offer represents the best value to the government based on price and past performance. Past performance will be determined by evaluating the responses to the past performance questionnaire from the potential offerors previous commercial and governmental customers. Down load past performance questionnaire, fill in offerors first page and send to customers to complete evaluations and mail or fax to contracting office. The provision at 52.212-3, Offeror Representations and Certifications _ Commercial Items, applies to this solicitation. Offerors who fail to submit a completed Representation and Certification may be considered non-responsive. The clause at FAR 52.212-4, Contract Terms and Conditions _ Commercial Items applies to this solicitation. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders _ Commercial Items, applies to this solicitation. Specifically, the following cited clauses are applicable to this solicitation: FAR 52.219-6 Notice to Total Small Business Set-Aside, FAR 52.233-3 Protest after Award, FAR 52.222-26 Equal Opportunity, FAR 52.222-35 Affirmative action for Disabled Veterans and Veterans of the Vietnam, Era; FAR 52.222-36 Affirmative Action for workers with Disabilities, FAR 52.222-37 Employment Reports on Special Disabled Veterans of the Vietnam Era; FAR 52.232-33 Payment by Electronic Funds Transfer_Central Contractor Registration, FAR 52.222-41 Service Contract Act of 1965 as amended. In compliance with the Service Contract Act of 1965, and the regulations of the Secretary of Labor, this clause identifies the classes of service for employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 USC 5341 or 5332. FAR 52.222-42, Statement of Equivalent rates for Federal Hires, FAR 52.222-44 Fair Labor Standards Act, FAR 52.232-33 Mandatory Information for Electronic Funds Transfer Payment. DFARS 252.204-7004 Required Central Contract Registration. For solicitations after 1 Jun 98 all contractors are required to be registered in the central contractor registration (CCR) database to receive a DOD award or payment. Lack of registration in CCR will make an offeror ineligible for award. Contractors may obtain information on registration via the Internet at http://ccr2000.com. Internet processing takes approx. 72 hours. The contractor must provide Duns number with all offers. Wage Determination No: 94-2331 REV (15) applies to this solicitation. The Bid Schedule, Wage Determination, Past Performance Questionnaire, and Representation and Certifications of Offerors are posted on the Electronic Posting System (EPS) at http://www.eps.gov under solicitation number F26600-00-Q0365.

Web Link

Visit this URL for the latest information about this (http://www2.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&ProjID=F26600-00-Q0365&LocID=885)

Record

Loren Data Corp. 20000911/ZSOL009.HTM (D-251 SN494310)