R -- PROGRAM COORDINATOR FOR FAMILY SERVICES PRORAM LOAN CLOSET/LAYETTE SERVICES

Notice Date

September 14, 2000

Contracting Office

Department of the Air Force, Pacific Air Forces, 3rd Contracting Squadron, 10480 22nd Street, Elmendorf AFB, AK, 99506-2500

ZIP Code

99506-2500

Solicitation Number

F65501-00-QP004

Response Due

September 21, 2000

Point of Contact

Alfredia Tyler, Contract Administrator, Phone 907-552-4146, Fax 907-552-7496, Email tyleram@elmendorf.af.mil -- Leslie Krawczyk, Contract Administrator, Phone 907-552-7750, Fax 907-552-7496, Email

E-Mail Address

Alfredia Tyler (tyleram@elmendorf.af.mil)

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information provided in this notice. This announcement constitutes the only solicitation: A quote is being requested and a written solicitation will not be issued. Solicitation number F6550100QP004 is issued as a Request for Quotation (RFQ). The incorporated document provisions and clauses are those in effect through Federal Acquisition Circular 97-17. The Standard Industrial Classification Code is 8744 with a Small Business size standard of $5.0 million. Contractor shall provide all parts, labor, tools, equipment, supervision, personnel, materials and transportation necessary to fulfill the requirements of the Program Coordinator of the Family Services Program (FSP) in accordance with (IAW) the Performance Work Statement (PWS). Delivery terms shall be FOB destination with service to take place at Bldg 5188, 8th St, Elmendorf AFB, Alaska 99506. Performance period is 01 October 2000 through 30 September 2001 with three (3), one (1) year option periods. The following provisions and clauses are incorporated and shall remain in full force in any resultant purchase order; FAR Part 52.212-1; Instructions to Offerors, Commercial Items is incorporated by reference. FAR 52.212-2, Evaluation _ Commercial Items the blanks are completed as follows: (a) the award will be made based on price and price related factors, N/A. The government reserves the right to make award on the initial quote received without discussions. Each offeror shall include a completed copy of the provision at FAR 52.212-3; Offeror Representations and Certifications- Commercial Items with its quote. FAR Part 52.212-4; Contract Terms and Conditions- Commercial Items, is incorporated by reference and applies to this acquisition. Incorporate the clause by reference at 52.212-5; Contract Terms and Conditions Required to Implement Statutes or Executive Orders _ Commercial Items. However, for FAR clause 52.212-5 paragraph (b), only the following clauses apply: 52.203-6; Restrictions on Subcontractor Sales to the Government, with Alternate I, 52.219-8; Utilization of Small Business Concerns, 52.222-21; Prohibition of Segregated Facilities, 52.222-26; Equal Opportunity, 52.222-35; Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era, 52.222-36; Affirmative Action for Handicapped Workers with Disabilities, 52.222-37; Employment Reports on Disabled Veterans and Veterans of the Vietnam Era,52.222-41; Service Contract Act of 1965, as Amended, 52.225-1; Buy American Act _ Balance of Payments _ Supplies, 52.232-33; Payment by Electronic Funds Transfer-Central Contractor Registration, Government Property (Fixed Price Contracts), 52.245-2; Government Property (Fixed Price Contracts), Alternate 1 (Deviation), 52.245-2, and, 52.247-64; Preference for Privately Owned U.S. _ Flag Commercial Vessels, Incorporate DFARS 252.204-7004; Required Central Contractor Registration. The following clauses are hereby added by addendum 52.217.8 Option to Extend Services and 52.217-9 Option to Extend the Term of the Contract. Department of Labor, Service Contract Act, Wage Determination no. 94-2017 Revision 21 dated 04 June 2000 is applicable. Each offeror shall include a completed copy of the provision at DFARS 252.212-7000 Offeror Representations and Certifications _ Commercial Items and with its quote; 52.228-5, Insurance_Work on a Government Installation; 52.245-4; Government Furnished Property (Short Form). Incorporate DFARS 252.212-7001; Contract Terms and Conditions Required to Implement Status or Executive Order Applicable to Defense Acquisitions of Commercial Items. However, for paragraph (b) only the following clauses apply, 252.225-7007; Buy American Act_Balance of Payments Program, 252.225-7012; Preference for Certain Domestic commodities, 252.227-7015; Technical Data_Commercial Items, 252.227-7037; Validation of Restrict Markings on Technical Data, 252.243-7002; Requests for Equitable Adjustment, and 252.247-7024; Notification of Transportation of Supplies by Sea. Acceptance of the warranty does not waive the government_s right with regard to the other terms and conditions of the contract. In the event of a conflict, the terms and conditions of the contract shall take precedence over the warranty. A firm-fixed price purchase order will be issued under the Simplified Acquisition Procedures. While on the Internet, please complete the Central Contractor Registration (CCR), as this is a requirement prior to award of any contract. Additional information on registration is available at 1-888-227-2423. DESCRIPTION OF SERVICES: 1.1 SCOPE OF WORK. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to fulfill the requirements of the Program Coordinator of the Family Services Program (FSP). This includes the Loan Closet and Layette Program as defined in this Performance Work Statement (PWS), except as specified in paragraph 3.0 as government furnished property and services. Services shall be performed at 5188, 8th St., Elmendorf AFB Alaska. 1.2 SPECIFIC DUTIES. The contractor shall be responsible for the following requirements:1.2.1 Maintain financial records for budget purposes. Budget information will be reported to the Relocation Assistance Specialist (RAS). Attend Services squadron meetings with RAS. 1.2.2 Monitor the overall effectiveness of the FSP Loan Closet Program and Layette Program and make recommendations for improving services and resolving problems. 1.2.3 Recommend FSP volunteers to the RAS for special recognition within the guidelines of the FSP volunteer recognition program. 1.2.4 Document volunteer service hours using the appropriate forms and create/maintain a volunteer work schedule. 1.2.5 Ensure childcare procedures are explained to those volunteers needing child care in order to work in the Family Services Program Loan Closet and during special events. Coordinate childcare for volunteers through the Elmendorf AFB Child Development Center. 1.2.6 Maintain a current inventory of items for the Loan Closet Program. Advises the RAS of the status of inventory in the FSP program. Remove non-serviceable items and coordinate the replacement/repair through the RAS. Inventory list is attached to this PWS. All items on the inventory list are in satisfactory condition. Inventory will be performed at least once a year. 1.2.7 Purchase supplies and items for the Loan Closet Program. 1.2.8 Maintain copies of position descriptions for volunteer positions within the FSP, review them quarterly and recommend changes as needed. Explain applicable job descriptions to new volunteers. 1.2.9 Implement policy and procedures for the Loan Closet and Layette Programs to insure client eligibility and accountability for loans. Researches delinquent loan closet contracts. 1.2.10 Provide information related to the completion and submission of the annual United Way, Combined Federal Campaign (CFC) Eligibility Application for eligibility consideration in the annual CFC campaign. 1.2.11 Prepare all correspondence for the effective administration of the FSP. 1.2.12 Assist with the Elmendorf AFB Newcomer_s Tour. 1.2.13 Assist with the Annual Volunteer Recognition Reception. 1.2.14 Responsible for the security of files, records, providing reports, and information. 1.2.15 Maintain records to provide monthly reports comprised of user statistical data using appropriate Air Force forms on a date determined by the Quality Assurance (QA) personnel. Files will be maintained in accordance with established file plans. 1.2.16 Responsible for the orderliness and cleanliness of the areas being utilized. These areas shall be kept clean and neat, free of fire and safety hazards, and unsanitary conditions. 1.2.17 Maintain telephone logs for all long distance calls by date, party called, phone number, and purpose of the call. 1.2.18 Responsible for all the carpeted areas shall be vacuumed weekly; the outside hallway shall be swept when needed, but at least weekly; snow shall be removed from the sidewalk in front of the entrance of the building daily and trash will be collected and disposed of daily in the dumpster. The stairwell leading to the loan closet shall be kept clear of debris. 1.2.19 Key Control. The contractor shall establish and implement a method of ensuring that the keys issued by the government are not lost or misplaced and are not used by unauthorized personnel. The contractor shall immediately report to the Quality Assurance (QA) personnel or Contracting Officer any occurrence of loss, or unauthorized duplication of keys. In the event keys are lost or duplicated, the contractor may be required to re-key or replace the affected lock or locks without cost to the government. 1.3 QUALIFICATIONS. The contractor shall have knowledge of and experience in administering a loan closet program; a layette program; recruiting, training, supervising volunteers; recognition programs; and budget preparation and management to perform the requirements of the PWS. The contractor shall have the following qualifications: 1.3.1 A minimum of one-year experience as a paid or unpaid employee in a similar type of program as stated in this Performance Work Statement. 1.3.2 Knowledge of general office procedures such as basic filing practices, record keeping, and proper telephone courtesy. 1.3.3 Knowledge and ability to use computer software such as, MS Word and Excel. 1.3.4 Excellent customer service skills. 1.3.5 Maintain the highest standards of ethics and project a professional image at all times. 1.4 The contractor shall submit the following with their proposal: 1.4.1 A resume showing they meet the outlined requirements. 1.4.2 Three current letters of reference with the name, address, and current phone number of the individual writing the recommendation. 2.0 RESTRICTIONS. 2.1 The contractor is prohibited from receiving any monies or other benefits from any source as a direct or indirect result of the services provided to FSP or relocation clients. 2.2 The contractor shall distinguish clearly in public between their statements and actions as an individual and as a representative of the Family Support Center. 3.0 GOVERNMENT FURNISHED PROPERTY AND SUPPORT. 3.1The government will provide the following facilities, equipment, supplies, and support at no cost. The contractor shall be responsible for safeguarding all government furnished property. 3.1.1 Workspace is located at 5188 8th St., Elmendorf AFB. Approximately 700 square feet of space. 3.1.2 Reasonable amounts of water, electricity, and other valuable utilities will be furnished while performing work under this contract. The contractor is expected to exercise conservation of base utilities. If the contractor is found to be wasting base utilities, the contractor shall be required to meter all utilities being used and shall be billed for utilities. 3.1.3 Provide assistance with the completion of and use of publications directly related to the Family Services programs. Provide supplies, forms, publications, and reference materials from government sources directly related to the Family Services. 3.1.4 Telephones for official use only. 3.1.5 Provide access to computers, printers, hardware, software, and other materials and equipment necessary to maintain and operate both stand alone computers and those linked to the base server. 3.1.6 Provide access to a copy machine for reproduction of materials directly related to Family Services. The contractor shall comply with applicable policies/regulations concerning the quantities and types of material reproduced. 3.1.7 The government will provide equipment and supplies necessary to perform snow removal, sweeping and vacuuming of carpeted areas. 4.0 GENERAL INFORMATION 4.1Hours of Operation: 4.1.1 The contractor shall perform the services required under this PWS during the following hours: Monday/Wednesday/Friday: 0900 hours _ 1500 hours; Thursday: 0900 hours _ 1300 hours. Monday, Wednesday, and Friday the Loan Closet and Layette Programs are open for business. Thursdays shall be used to perform administrative tasks, general cleaning of facilities, inventory and making purchases for the loan closet. The contractor may be required to assist with the Newcomer_s Tour on Thursday. The Loan Closet and Layette Programs are not open for business on Thursday. 4.1.2 The contractor shall provide coverage during the above stated hours of operation to ensure the loan closet and layette program is manned and operated without interruption due to personal illness or other unforeseeable absences. 4.1.3 Recognized federal holidays include New Year_s Day, January 1; Birthday of Martin Luther King Jr., the third Monday in January; Washington_s Birthday, the third Monday in February; Memorial Day, the last Monday in May; Independence Day, July 4; Labor Day, the first Monday in September; Columbus Day, the second Monday in October; Veteran_s Day, November 11; Thanksgiving Day, the fourth Thursday in November; and Christmas Day, December 25. Please submit signed and dated offer to 3 CONS/LGCB, 10480 22nd Street, Elmendorf AFB, AK 99506 at/or before 1530 hours Alaska Time, 21 September 2000. Quotations shall be signed, dated and submitted on company letterhead or quotation forms to Ms Alfredia Tyler at (907) 552-7496. SEE ATTACHMENTS FOR COMPLETE

Web Link

Visit this URL for the latest information about this (http://www2.eps.gov/cgi-bin/WebObjects/EPS?ACode=P&ProjID=F65501-00-QP004&LocID=641)

Record

Loren Data Corp. 20000918/RSOL023.HTM (D-258 SN496853)