X -- LEASE OR RENTAL OF FACILITIES

Notice Date

September 15, 2000

Contracting Office

Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

ZIP Code

20525

Response Due

October 16, 2000

Point of Contact

David Madison, 415-561-5965X154 Fax 415-561-5970 after 09/30/00 510-273-0154 Fax 510-273-0150

E-Mail Address

ERROR -- (Dmadison.Cns.Gov)

Description

Corporation for National Service, Pacific Service Center is a federal Agency located in San Francisco, California providing funding for volunteer programs. CNS will award a contract to a qualified vendor (s) who can provide meeting space, lodging accommodations, audio visual needs, food and refreshments for AmeriCorps*VISTA training events.CNS is planning three simultaneous events during the week of November 13-17, 2000.These events will require separate training rooms and will share only meals. The meeting room and A/V equipment needs are listed below for each of the events: The training event will be held in one of the following cities. Salt Lake City, Las Vegas, Seattle, Portland, Los Angeles, San Francisco, San Diego and Oakland.(1) AmeriCorps*VISTA Pre-Service Training: Monday, November 13 A registration area with (2) six foot tables and 11 chairs for the afternoon. A general session room set up in rounds for 230 people for afternoon sessions. Two six-foot tables are needed at the back of the general meeting room for resource materials. Audio-visual needs include a large projection screen, a two-shelf audio-visual cart, a podium, a microphone, overhead projector, and two easels. Up to (6) break-out rooms are needed in the afternoon set-up with round tables and chairs for 35 people. An easel is needed in each of the break-out rooms. Participants will be eating dinner. Tuesday, November 14 General session room set up in round tables for about 230 people. Two six-foot tables are needed at the back of the general meeting room for resource materials. Audio-visual needs will be the same as Day 1. Up to (6) break out rooms set-up with round tables and chairs for 35 people. An easel will be required for each break out rooms. November 15 A general session meeting room set up in a theatre style for up to 230 people with two six-foot tables in the back of the room. Audio-visual needs are the same as Day 1. Up to (6) break out rooms set-up in round tables and chairs for 35 people. Easels are needed in each breakout room.(2) AmeriCorps*VISTA Early Service Training Wednesday, November 15 A registration area with (2) six foot tables and 11 chairs for the morning. Participants will need lunch. A general session room set up in rounds for 300 people for afternoon sessions. Two six-foot tables are needed at the back of the general meeting room for resource materials. Audio-visual needs include a large projection screen, a two-shelf audio-visual cart, a podium, a microphone, overhead projector, and two easels. Up to (8) break-out rooms are needed in the afternoon set-up with round tables and chairs for 40 people. An easel is needed in each of the break-out rooms. Thursday, November 16 A general session room set up in round tables for about 300 people. Two six-foot tables are needed at the back of the general meeting room for resource materials. Audio-visual needs will be the same as Day 1. Up to (8) break-out rooms set-up with round tables and chairs for 40 people. An easel will be required for each break-out rooms. Friday, November 17 A general session meeting room set up in rounds for 300 people with two six-foot tables in the back of the room. Audio-visual needs are the same as Day 1. Up to (8) break out rooms set-up in round tables and chairs for 40 people. Easels needed in each breakout room. Participants will need lunch.(3) AmeriCorps*VISTA Supervisor Training: Tuesday, November 14 A registration area with (2) six foot tables and (7) chairs for the afternoon. A general session room set up in rounds for 60 people for afternoon sessions. Audio-visual needs include a large projection screen, a two-shelf audio-visual cart, a podium, a microphone, overhead projector, and two easels. Wednesday, November 15 -A general session room set up in round tables for about 60 people. Two six-foot tables are needed at the back of the general meeting room for resource materials. Audio-visual needs will be the same as Day 1. Up to (3) break-out rooms set-up with round tables and chairs for 30 people. An easel will be required for each break-out room. Thursday, November 16 A general session meeting room set up in rounds for about 60 people with two six-foot tables in the back of the room. Audio-visual needs are the same as Day 1. Up to (3) break out rooms set-up in round tables and chairs for 30 people. Easels are needed in each breakout room. Training concludes at approximately 2:00 PM. Meal and lodging needs for all three events. Total meal needs for all three events: Monday, Nov 13 Dinner 211, Tuesday, Nov 14 breakfast 211 Lunch 260 Dinner 260 Wednesday Nov 15 breakfast 260 Lunch 565 dinner 360 Thursday Nov 16 breakfast 360 lunch 360 dinner 307 Friday, Nov 17 breakfast 307 lunch 307. Total lodging needs for all three events-Sunday, November 12:20 double occupancy rooms, 2 single occupancy rooms Monday, November 13:105 double occupancy rooms, 11 single occupancy rooms Tuesday, November 14:130 double occupancy rooms, 15 single occupancy rooms Wednesday, November 15:280 double occupancy rooms, 30 single occupancy rooms Thursday, November 16: 180 double occupancy rooms, 18 single occupancy rooms Friday, November 17: 12 double occupancy rooms All lodging rooms are non-smoking. Meals can be plated or buffet style but must include vegetarian and meat options. Please indicate if you can offer special need meals for participants with allergies, special diets, etc. A staff office for 20 people is required. Facility must be within 50 miles of nearest airport facility. The facility must comply with the FEMA (Federal Emergency Management Agency) Fire Prevention and Control guidelines. Meals and lodging must be within the government per diem rate including any service charges. Federal per diem rates range between $42 and $46 per day for all three meals. Meal room must be separate room from the training space. The facility is responsible for pairing up participants on a master rooming list and sending the confirmation numbers to the conference coordinator one week prior to the event. Federal regulations require that any hotel/conference space contracted shall meet and comply with the American Disabilities Act (ADA) requirements. Please indicate how many rooms you have of the following: (1) Grab bars near the toilet and in the shower, (2) wide entrance doors, (3) Shower stool or seat, accessible sink (low enough for individuals in wheelchairs), (4) Roll-in shower,(5) Extra bed or pull out couch for use by personal attendant. Corporation for National Service will provide a Purchase Order and will pay for only actual costs (eg. For actual number of persons lodging at the facility, eating meals, etc.) Completed bid must be postmarked not later than October 16, 2000 and sent to the Corporation for National Service, Grants Management Office, 2201 Broadway, Suite 510, Oakland, CA 94612-3024. My telephone and fax number will change after September 29, 2000. Telephone number will be 510-273-0154 and fax number will be 510-273-0150.

Record

Loren Data Corp. 20000919/XSOL003.HTM (W-259 SN497406)