J -- MAINTENANCE FOR XEROX AND KODAK COPIERS

Notice Date

September 18, 2000

Contracting Office

Fleet & Industrial Supply Center, Norfolk Naval Shipyard Annex, Purchase Division, Bldg. 1500, Portsmouth, VA 23709-5000

ZIP Code

23709-5000

Solicitation Number

N00181-00-Q-0823

Response Due

September 21, 2000

Point of Contact

Jacqueline Nichols, 757-396-8366

E-Mail Address

nicholsjl@nnsy.navy.mil (nicholsjl@nnsy.navy.mil)

Description

FISC NNSY Annex intends to procure as a firm fixed price contract maintenance service and supplies for copiers under a cost per copy program for Xerox and Kodak copiers located at various buildings at Norfolk Naval Shipyard Portsmouth for period of 12 months beginning 01 October 2000 through 30 September 2001 and one (1) one-year option as follows: ITEM 0001: one (1) each Xerox 1090 copier, s/n M08-021605, estimated copies per month is 12,000; ITEM 0002: one (1) each Xerox 1090, s/n M08-059630, est. 20,000 copies per month; ITEM 0003: one (1) each Xerox 1090, s/n M08-025438; est. 12,000 copies per month; ITEM 0004: one (1) each Xerox 1075; s/n C55-105167, est. 800 copies per month; ITEM 0005: one (1) each Xerox 1090, s/n M08-028942, est. 10,000 copies per month; ITEM 0006: one (1) each Xerox 1090, s/n M08-036417, est. 5,000 copies per month; ITEM 0007: one (1) ea. Xerox 1090, s/n M08-622430, est. 14,000 copies per month; ITEM 0008: one (1) ea. Xerox 1090, s/n M08-057912, est. 72,000 copies per month; ITEM 0009: one (1) ea. Xerox 1090; s/n M08-051689; est. 30,000 copies per month; ITEM 0010: one (1) ea. Xerox 1090, s/n M08-028705; est. 12,000 copies per month; ITEM 0011: one (1) ea. Kodak 225F, s/n 2457276, est. 4,000 copies per month; ITEM 0012: one (1) ea. Kodak 235AF; s/n 2825944, est. 10,000 copies per month; ITEM 0013: one (1) ea. Xerox 1090, s/n M08-028824, est. 10,000 copies per month; ITEM 0014: est. twenty jobs for maintenance services on a per-call basis for after hours for four (4) each Xerox high speed copiers. The contractor shall provide on site maintenance/repair services including parts and labor when required. The contractor shall supply all consumable supplies to operate the copiers with exception of the paper. All consumables shall be delivered to the copier site on a monthly basis based on volume of the equipment. If the shop/code requires additional consumable supplies they will call the contractor. The contractor shall delivery the supplies the same day or the next day. The contractor shall provide one invoice listing all the equipment with equipment identification number, mark or model, serial number, location of equipment, job order number and number of copies for each piece of equipment with the beginning and ending meter readings. Invoices shall be sent to Norfolk Naval Shipyard, code 610.13, Bldg. M-22, Portsmouth, VA 23709-5000, All invoices shall be billed quarterly in arrears. The contractor shall respond to unlimited and unscheduled repair/service calls needed during NNSY normal working hours of 7:20 AM to 3:50 PM, Monday through Friday excluding holidays. On-site repair service is required within eight (8) hours after notification in writing or orally. The contractor shall respond to or acknowledge unscheduled service calls within four (4) consecutive working hours, if an on-site visit cannot be made to accomplish repair/service within eight (8) working hours. The Government reserves the right after ninety (90) days of the contract date to provide a thirty (30) day written notice to cancel the contract without any penalties. If the contractor cannot maintain the equipment in good working condition, the contractor will bear the cost to replace the non-operational/unrepairable equipment with the same or an equivalent model with comparable capabilities within three (3) working days after the need to replace is determined. If NNSY requires movement of any equipment as listed above, the contractor shall provide a cost estimate and transportation to move/relocate the equipment to the new location. The Norfolk Naval Shipyard will provide a not to exceed (NTE) purchase order to pay for the move of the copier to a new location. These costs will be invoiced on a separate purchase order. The contractor shall call the key operator at the site of the copier for a monthly meter reading of the equipment. The copy charges will be based on the meter reading given by the key operator. Credit shall be given for any copies produced while servicing the equipment. Required standard of workmanship: unless otherwise specifically provided in the contract, the quality of all services rendered hereunder shall confirm to the highest standards in the relevant profession, trade or field of endeavor. All services shall be rendered by or supervised directly by individuals fully qualified in the relevant profession, trade or field, and holding any licenses required by law and regulation. Prior written permission required for all subcontracts: None of the services required shall be subcontracted to or performed by persons other than the contractor or the contractor's employees without the prior written consent of the contracting officer. IMPORTANT NOTICE: DFARS 252.204-7004 "Required Central Contractor Registration" applies to all solicitations issued on/after 6/1/98. Lack of registration in the CCR database will make an offer/quoter INELIGIBLE FOR AWARD. Please ensure compliance with this regulation when submitting your quote. Call 1-888-227-2423 or visit the Internet at http://ccr.edi.disa.mil for more information. Performance under this requirement will be at Norfolk Naval Shipyard, Portsmouth, VA. This is a combined solicitation/synopsis for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number is N00181-00-Q-0823 applies. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-19 and the Defense Federal Acquisition Change Notice 2000731. FAR 52.212-1, 52.212-2, 52.212-3, 52.212-4, 52.212-5, 52.246-2, and 52.247-34 and DFAR 252.212-7000, 252.225-7001 and 252.225-7012 apply to this acquisition. In addition the following provisions apply to this requirement: FAR 52.217-9 Option to Extend the Term of the contract. Offeror shall include a completed copy of the provision at 52.212-3 Offer and Representation and certification commercial items. A copy of the clause is available upon request. Offer shall be evaluated for fair and reasonable prices, technical acceptability, adherence to applicable clauses, provisions, the NNSY Red, Yellow, Green Program and past performance record. Standard Industrial Code is 7629 and the business size standard is $5.0 mil. This procurement is being conducted under the Simplified Acquisition Procedures as set forth under FAR Part 13.5, Test Program for Certain Commercial Items. Parties responding to this solicitation in accordance with their standard commercial practices (e. g. on company letterhead, formal quote form, etc.). Offers must include the following information: (1) company's complete mailing and remittance address; (2) discounts for prompt payment; (3) Dun & Bradstreet number (DUNS); (4) Cage code; (5) Taxpayer ID number. Important internet addresses: (1) Federal Acquisition Regulation (FAR) http://www.arnet.gov/far (2) Defense Federal Acquisition Regulation (DFAR) http://www.acq.osd.mil/dp/dars. All quotes must be received no later than 21 September 2000. Questions/responses to this solicitation should be addressed to Jackie Nichols, Code 532.1H, fax number (757)396-8368 or mailed to FISC Norfolk Naval Shipyard Annex, Code 532.1H/J. Nichols, Bldg. 1500, 2nd Floor, Portsmouth, VA 23709-5000. Numbered Note 1 applies.

Record

Loren Data Corp. 20000920/JSOL021.HTM (W-262 SN497848)