W -- LEASE AUDIOVISUAL FOR CONFERENCE IN PITTSBURGH, PA

Notice Date

September 18, 2000

Contracting Office

Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141

ZIP Code

44141

Solicitation Number

777-67-00

Response Due

September 22, 2000

Point of Contact

Karen Lebo (440)838-6028

Description

The Cleveland Business Center, Cleveland, Ohio referred to hereinafter Employee Education Center (EES) proposes to enter into a contract for the rental audiovisual equipment, production, and technical support for the Minority Veterans Program, Marriott City Center, Pittsburgh, PA. This is a Request for Quotations, for which it and all incorporated provisions are those in effect through Federal Acquisition Circular 97-19. The procurement is 100% Set-Aside for Small Business. The Standard Industrial Classification Code(SIC) is 7359. The Small Business Size Standard for this procurement is $5 Million. This is a combined snyopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation WILL NOT be issued. The conference shall be held from October 15, 2000 (Setup) through October 19, 2000. The location shall be the Marriott City Center, Pittsburgh, PA. The conference activities shall take place in the General Session. The contractor setup shall be on Sunday, October 15, 2000 by 5 pm and be ready for checkout and crew rehearsal (if necessary). The General sessions are four days (M-T-W-Th), first day beginning at 800 am Monday, October 16 and ending at or about 12:00 noon local time, Thursday October 19, 2000. There are Six (6) Breakout sessions Monday, October 16, 2000 through Thursday October 19, 2000. The equipment for the General Session shall be set-up by 5:00 PM local time on setup day and struck after the final session on the last day, Thursday, October 19 noon local time of the conference. The equipment for the breakout sessions shall be set-up and checked out by 7:00 AM, on day of the Breakout Sessions and struck after the final session requiring the equipment, on the last day needed. The contractor shall set up, maintain, and strike all audio-visual equipment requested for the conference, and shall meet all deadlines for set-up and striking of audiovisual equipment in the general sessions as well as the exhibit areas during the conference. The Contractor shall provide a technician for all the general sessions and breakouts to handle the room audio and a technician to handle the lighting and the audio in the general session. The Contractor shall provide a project manager to interface with the EES Media Development Manager, the EES Conference Planner, and the EES A-V Specialist. The contractor will be prepared to connect VA Faculty and/or other Government provided laptop computers to any and all projection systems requested in this solicitation. Any additional hotel venue charges directly related to conference setup, and strike such as power drops, audio patch fees, & rigging fees will be covered by VA. Prior approval of fees will be required from venue and Contractor. The VA will provide security for the main room and Breakout Session rooms during overnight absences of the Contractor's crew.. The following equipment shall be required for this conference:. CLIN 001, 2 -- Sony DXC-D35 Digital Production Cameras, 4 days; CLIN 002, 2 -- Sony Triax Camera Backs, 4 days; CLIN 003, 2 -- Sony Studio Viewfinders, 4 days; CLIN 004, 2 -- Sony 100 Meter Triax Cables, 4 days; CLIN 005, 2 -- Sony Triax Camera Control Units, 4 days; CLIN 006, 1 -- O'Connor 10-30 Fluid Head Production Tripod, 4 days; CLIN 007, 1 -- Fujinon 18X Production Lens, 4 days; CLIN 008, 1 -- Fujinon 44:1 Telephoto Zoom Lens w/Remote Kit, 4 days; CLIN 009, 1 -- Heavy Duty Fluid Head Production Tripod w/Dual Arms, 4days; CLIN 010, 1 -- GVG 10 Channel Component Engineering Router, 4 days; CLIN 011, 2 -- Sony 13" Engineering Monitors, 4 days; CLIN 012, 1 -- Component Waveform -- Vectorscope, 4 days; CLIN 013, 1 -- Component Program Distribution System, 4 days; CLIN 014, 1 -- Sony DFS-700 Component DVE/Switcher, 4 days; CLIN 015, 2 -- Sony Triple Rack Color Preview Source Monitors, 4 days; CLIN 016, 2 -- Sony 8" Preview/Program Monitors, 4 days; CLIN 017, 1 -- Extron SGS 3 Screen Digital Effects Controller/Switcher, 4 days; CLIN 018, 1 -- Analog Way 3 Screen Scaler / Switcher System -- Backup, 4 days; CLIN 019, 2 -- 15" LCD XGA Graphics Program Monitors, 4 days; CLIN 020, 1 -- JVC Pro Series VHS VCR w/Jog Shuttle, 4 days; CLIN 021, 2 -- Sony UVW-1800 Betacam SP Recorders, 4 days; CLIN 022, 30 -- Sony 60 Minute Betacam SP Videotapes, Purchase; CLIN 023, 1 -- Elmo TRV35-G Slide-Video Proj. (Genlock & Remote), 4 days; CLIN 024, 1 -- Elmo Visual Presenter -- Electronic Overhead, 4 days; CLIN 025, 1 -- Sony 4" Color LCD Preview Monitor -- E-Overhead, 4 days; CLIN 026, 2 -- Sony 8" Video Preview Monitors, 4 days; CLIN 027, 2 -- Sony 29" Video Stage Monitors w/Signal Scaler , 4 days; CLIN 028, 4 -- Sony DSC-1024HD Digital Signal Converter, 4 days; CLIN 029, 1 -- 250' Remote PC Controller System -- Monitor, Kybrd., Mouse, 4 days; CLIN 030, 3 -- Electrohome Roadster 3.5K Digital XGA Proj. -- 3500 Lumens, 4 days; CLIN 031, 1 -- Electrohome Roadster 3.5K Digital XGA Proj. -- Backup, 4 days; CLIN 032, 3 -- Electrohome .8 Wide Angle Projection Lens, 4 days; CLIN 033, 1 -- DaLite 6' x 8' Rear Projection Screen, 4 days; CLIN 034, 1 -- DaLite 6' x 8' Gray Velour Dress Kits, 4 days; CLIN 035, 2 -- DaLite 7.5' x 10' Rear Projection Screens, 4 days; CLIN 036, 2 -- DaLite 7.5' x 10' Gray Velour Dress Kits, 4 days; CLIN 037, 1 -- House Audio System Includes: 6 -- two way enclosures (stage L&R), 2 -- center fill enclosures, 2 -- 18" sub enclosures. Fully loaded drive/processing rack, stereo & mono EQ's, CD/Cassette player, all required power amp racks & fly hardware, 4 days; CLIN 038, 2 -- Sony Slimline Extendable Podium Mic (Kit of 2), 4 days; CLIN 039, 6 -- Shure SM58 Panel Mics w/Table Stands (Head Table), 4 days; CLIN 040, 2 -- Sony UHF Diversity Wireless Lavalier Mic System, 4 days; CLIN 041, 4 -- Sony UHF Diversity Wireless Handheld Mic Systems (Audience), 4 days; CLIN 042, 1 -- Yamaha 32 Channel Audio Mixer / Console, 4 days; CLIN 043, 1 -- ClearCom 8 Station 2 Channel Intercom System, 4 days; CLIN 044, 1 -- Stage & Effects Lighting Package Includes: 30' Schedule 40 Lighting Pipe, 3 -- 1/2 ton Chain Hoists, 1 -- cable pick pipe w/boom & base @ drape line (for hair lights), 12 -- Source 4 pars (stage wash), 16 -- Source 4 lekos, 4 -- 8" 1kw hair lights w/barn doors, 12 -- Par 64's w/floor bases, 2 -- Studio Spot 250's, star gobos, Hog 1000 lighting controller, color & dimming, 4 days; CLIN 045, 8 -- Custom VA & Baseball Themed GOBO's (details on request), 4 days; CLIN 046, 3 -- Projection Scaffold Towers, 4 days; CLIN 047, 1 -- 64' x 6'h Control Booth Surround Drapery & Hardware, 4 days; CLIN 048, 3 -- Extron Universal Analog Interface Kits, 4 days; CLIN 049, 10 -- Motorola P200 14ch. Walkie Talkies, 4 days; CLIN 050, 1 -- Pipe & Drape Gray Velour 16'h x 100'w, 4 days; CLIN 051, 1 -- Package -- Distribution & Cabling, 4 days; CLIN 052, 6 -- Pentium III / 450MHz Laptop PC w/128MB RAM, 4 days; CLIN 053, 3 -- Proxima 1500 Lumen XGA LCD Projectors, 4 days; CLIN 054, 3 -- 8' x 8' Tripod Screens -- Skirted, 4 days; CLIN 055, 6 -- Universal Interface Kits, 4 days; CLIN 056, 1 -- VHS Players, 4 days; CLIN 057, 1 -- Overhead Projectors w/Built In Spare Lamp Changer, 4 days; CLIN 058, 1 -- Kodak 35mm Slide Proj. Kits w/Zoom Lens & Bright Light, 4 days; CLIN 059, 1 -- 35MM Wireless Remote Controls, 4 days; CLIN 060, 6 -- Shure Audio Mixers, 4 days; CLIN 061, 6 -- Shure SM58 Podium Mics, 4 days; CLIN 062, 6 -- Shure UHF Wireless Lavalier Mics, 4 days; CLIN 063, 12 -- Shure SM58 Mics w/Stands (1 table & 2 floor per room), 4 days; CLIN 064, 12 -- Flipchart Easels w/Pad & 2 Markers Each, 4 days; CLIN 065, 12 -- Safelock Projection Stands -- Skirted, 4 days; CLIN 066, 25 -- Custom VA & Baseball Themed Animated Transitions (details on request), 4 days; CLIN 067, 2 -- Mac G4 Computer Systems (Themed Transition Playback), 4 days; CLIN 068, 1 -- Package -- Audience Participation Products (hats, fingers, shirts -- details on request), Purchase; CLIN 069, 1 -- Show Director, 5 days; CLIN 070, 1 -- Technical Director / Switcher Operator, 5 days; CLIN 071, 1 -- Extron SGS Switch Operator, 5 days; CLIN 072, 1 -- Audio Director (A1), 5 days; CLIN 073, 1 -- Lighting Director (LD), 5 days; CLIN 074, 1 -- Video Engineer, 5 days; CLIN 075, 1 -- Projection Technician / Tape Operator, 5 days; CLIN 076, 1 -- Lighting Assist, 3 days; CLIN 077, 1 -- Audio Assist, 5 days; CLIN 078, 2 -- Camera Operators, 5 days; CLIN 079, 2 -- Audio-Visual Technicians -- Breakouts, 5 days; CLIN 080, 6 -- Audio Visual Staging Technicians (Set & Strike Assist), 2 days. The following FAR provisions apply and are incorporated by reference: FAR 52.212-1 INSTRUCTIONSOF OFFERORS-COMMERCIAL ITEMS(MAR 2000), FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS(FEB 2000), 52.212-4 CONTRACT TERMS AND CONDITIONS- COMMERCIAL ITEMS(MAY 1999), FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS(JULY 2000) with the following numbered paragraphs checked: a (1) and (2), paragraph b (6) through (10), paragraph c (1) and (2), and paragraph e; VAAR 852.219-70 VETERAN-OWNED SMALL BUSINESS; and FAR 52.212-2 EVALUATION -COMMERCIAL ITEMS(JAN 1999) with the following evaluation criteria: 1) Contractors ability to meet requirements, 2) Technical experience, 3) Past Performance, a list of at least three agencies/companies (include addresses, telephone number and points of contact) for which you have provided similar services within the past three (3) years. 4) Price. The evaluation criteria are considered equal in importance with price. Please acknowledge all requirements on proposals. No partial proposals will be allowed. A price proposal which includes all cost including travel, prompt payment terms remittance address, synopsis addressing evaluation criteria, a completed copy of FAR 52.212-3 and VAAR 852.219-70 shall be submitted responding to this request are due by the COB Sept 22, 2000(4:30pm EST). All responsible sources may submit an offer, which will be considered. Facsimile proposals will be accepted. Please fax your proposals to (440)838-6034.

Record

Loren Data Corp. 20000920/WSOL002.HTM (W-262 SN497665)