R -- TABLETOP EXERCISES

Notice Date

November 14, 2000

Contracting Office

Department of Transportation, Research and Special Programs Administration (RSPA), Research and Special Programs Administration HQ, 400 7th Street, SW, Room 7108, Washington, DC, 20590

ZIP Code

20590

Solicitation Number

Reference-Number-01-SS-OET1

Response Due

November 27, 2000

Point of Contact

Cynthia Barzey, Contract Specialist, Phone 202-366-6986, Fax 202-366-7974, Email cynthia.barzey@rspa.dot.gov -- Tom Scott, Contracting Officer, Phone (202) 366-4538, Fax (202) 366-7974, Email

E-Mail Address

Cynthia Barzey (cynthia.barzey@rspa.dot.gov)

Description

SOURCES SOUGHT -- The U.S. Department of Transportation (DOT), Research and Special Programs Administration, Office of Contracts and Procurement, DMA-30, 400 7th Street, SW, Room 7108, Washington, DC 20590 is seeking SMALL BUSINESSES with the capabilities to perform the requirements as set forth in this announcement. SOURCES SOUGHT for contractor support in conducting the Department of Transportation (DOT), Office of Emergency Transportation (OET) tabletop exercises as described below. Governmental directives mandate Federal departments and agencies to aggressively develop plans and procedures for continuing essential programs and services in the event that a natural or manmade catastrophe place Continuity of Operations (COOP) or Continuity of Government (COG) planning in jeopardy. Contractor support is required to assist OET in preparing four tabletop exercises, to be performed during fiscal year 2001 (October 1, 2000 through September 30, 2001) as follows: (1) Continuity of Operations (COOP) Exercise involving the various components of the Office of the Secretary of Transportation, possibly including the Secretary and Deputy Secretary. The location will likely occur at the DOT relocation site, near Berryville, Virginia; (2) An Administrator's exercise which will include the Administrators of the eleven (11) operation administrations (OA's). This exercise will occur in Washington, D.C. and involve a natural hazard scenario, such as a major earthquake; (3) A Continuity of Government exercise involving members of the National Emergency Management Team (NEMT). This exercise will be conducted in Washington, D.C., with the possibility of some team members participating remotely via technological communications channels. The scenario will involve a threat to national security and; (4) A Crisis Management Center (CMC) exercise involving the DOT CMC augmentation cadre from all operating administrations. This exercise will involve a terrorism scenario, and be conducted in 2 iterations, each 3-4 hours long. The second iteration will be a duplicate of the first, at a different date and time, to allow participation by a broad range of cadre members. The four exercises referenced above are designed to implement disaster plans and procedures. To that end, it will require scheduling, designing, conducting, and evaluating exercises designed to promote free flow discussion and identification of planning strengths and shortfalls. The contractor will coordinate exercise content and direction. The contractor will use audio-visual and computer technology to enhance the realism of the exercise. The exercises will also require that the contractor submit the following deliverables: (1) Player' manual (notebook with information on the exercise scenario, ground rules, feedback forms, and area for notes); (2) Master Scenario Events List; (3) Tabletop exercise synopsis (includes a list of participants, description of the scenario, and an evaluation of the issues discussed and lessons learned); and (4) Corrective Action Plan (includes ways to enhance policies and procedures). The contractor will work with the Contracting Officer's Technical Representative (COTR) to research and design each tabletop exercise scenario. Contractor personnel must possess requisite technical qualifications to perform this requirement. Each exercise requires at least one facilitator and one administrative support specialist. Three (3) of the exercises will be held in the Washington, DC metro area and the forth (4th) exercise will be held in Berryville, VA. Each exercise will last a minimum of four (4) hours. Responses to this SOURCES SOUGHT request must contain the following information: 1) A summary of the contractor's relevant prior work; 2) Resumes of key individuals; 3) A brief description of the contractor's quality control processes for deliverables (submittals); 4) References (names and contact information) for whom the contractor has performed similar work; and 5) A one page description of how the contractor would design, conduct, and evaluate a scenario appropriate for the exercises described above. All eligible firms responding to this Sources Sought should ensure that their responses are complete and sufficiently detailed to allow the government to determine the firms qualifications to perform this requirement. The North American Industry Classification System (NAICS) code for this requirement is 541611 and the small business size standard is $5 million. All interested SMALL BUSINESSES should respond to this announcement in writing. Only firms having relevant experience performing this type of requirement will be evaluated as qualified for consideration. The response to this SOURCES SOUGHT shall not exceed 20 pages and is to be mailed on company letterhead to U.S. Department of Transportation, Research and Special Programs Administration, Office of Contracts and Procurement, DMA-30, ATTN: Ms. Cynthia D. Barzey, (Solicitation # SS-OET1), 400 Seventh Street, S.W., Room 7108, Washington, D.C. 20590, not later than 3:00 PM, Eastern Time, 11/27/00. TELEPHONE INQUIRIES WILL NOT BE ACCEPTED. However, submittals by email may be sent to: cynthia.barzey@rspa.dot.gov. Electronic format should be MSWord/Excel or WordPerfect. The Government does not intend to award a contract based upon this SOURCES SOUGHT announcement or otherwise pay for any information or inquiry. This SOURCES SOUGHT synopsis does not constitute a commitment by the Government. THIS IS NOT A REQUEST FOR PROPOSAL. In all correspondence to the RSPA Office of Contracts and Procurement, reference Solicitation # SS-OET1. NOTHING IN THIS ANNOUNCEMENT SHOULD BE CONSTRUED AS A COMMITMENT BY RSPA TO AWARD THE PROJECT IDENTIFIED ABOVE. A Government panel will evaluate all submissions for responsiveness to this announcement. cynthia.barzey@rspa.dot.gov. See Notes #1 and 25.

Web Link

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Record

Loren Data Corp. 20001116/RSOL014.HTM (D-319 SN506607)