X -- LEASE OR RENTAL OF FACILITIES

Notice Date

November 28, 2000

Contracting Office

Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

ZIP Code

20525

Response Due

December 13, 2000

Point of Contact

Bettye Hammond (214)880-7069

Description

The Corporation for National and Community Service, a wholly-owned Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, catering, and meeting space for a AmeriCorps*VISTA Pre-Service Orientation(PSO)on January 22-24, 2001 in Tulsa, Oklahoma. Facility must have general session room to accommodate up to 114 persons classroom style. Water and glasses must be provided at all times in all meeting areas. The group will check in by noon Monday, January 22nd, and check out on Wednesday, January 24th by noon. The event will require sleeping space for 57 double occupancy with access to individual beds or equivalent. Also space for up to 7 single occupancy rooms per night. All meals are to be in the buffet style. The specific meeting requirements for the event are as follows: DAY 1 -- A registration space with four (4) six-foot skirted tables to accommodate a flow of registrants from 8:00 a.m. until 6:00pm. A general session room set classroom style for up to 114 people with table at front to accommodate speaker's needs, including podium. Audio-visual needs include a large projection screen (10 ft), an audio-visual cart with overhead projector, an extension cord, and lapel microphone. Afternoon beverage break. Full dinner served in the evening. DAY 2 Full hot breakfast, lunch, and dinner. A registration table set outside the general session room. A general session room set classroom style for up to 114 people in the morning. Audio-visual will be the same as Day 1 with and additional wireless microphone. Morning and afternoon beverage breaks. DAY 3 Full hot breakfast, morning break and brown bag lunch by 11:00 a.m. To be considered, bids must include the following information: (1) Per night sleeping room rate for single and double occupancy; (2) Per person meal charges for the following: dinner with an afternoon beverage break on Day 1; breakfast/lunch/dinner with morning and afternoon beverage breaks on Day 2, and breakfast/brown bag lunch with a mid-morning beverage break on Day 3. The selected vendor must be prepared to provide vegetarian and kosher meals. Approximately 25% of all meals will be vegetarian (please include a sample menu for the price bid);(3) If bid is made on a per person cost inclusive of all costs, a single night cost must be provided for guests staying for less than full event and food costs for participants not staying at hotel; (4) Charges for meeting space and individual items of audio-visual equipment; (5) Parking for participants and at what cost; (6) A description of the shuttle service available to and from the airport and any costs associated with shuttle transportation;(7) reduced costs for staff requiring lodging on-site, based upon number of overnight quests; (8) Vendor must provide on-site representation during all dates of the event for coordination, problem solving and decision making. Federal regulations require that any hotel/conference space contracted shall meet and comply with American Disabilities Act (ADA) requirements, and FEMA certified for fire safety. Price quotes must be faxed or mailed to the above office NLT December 13, 2000 to: Bettye Hammond, CNS, 1999 Bryan Street, Suite 2050, Dallas, Texas 75201. The fax number is (214) 880-7077. Only facilities within the Tulsa, Oklahoma commuting area need apply.

Record

Loren Data Corp. 20001130/XSOL003.HTM (W-333 SN5075M7)