99 -- ASBESTOS INSPECTIONS IN THE STATE OF IDAHO

Notice Date

December 1, 2000

Contracting Office

Region 10, Environmental Protection Agency, Office of Management Programs, Acquisition Team, 1200 6th Avenue, Seattle, WA 98101

ZIP Code

98101

Solicitation Number

Idaho Asbestos Inspections

Response Due

December 20, 2000

Point of Contact

Joanne Shea, Contracting Officer 206-553-0310, Kathy Johnson, Project Officer, 206-553-1757

E-Mail Address

Contracting Officer email address (Shea.Joanne@epa.gov)

Description

Award under this solicitation will be made using Simplified Acquisition/Commercial Item procedures. This solicitation is set aside for small business. However, all interested parties are encouraged to submit quotes to be considered in the event that no small business interests are responsive. Opening date for the solicitation is 12/1/00. Proposals are being requested and must be received by 4:30pm PST on 12/20/00. Submit to Joanne Shea, 1200 Sixth Avenue, OMP-148, Seattle, WA 98101. Faxed or mailed proposals will be accepted. To request a copy of the statement of work contact Joanne Shea and provide your fax # or email address. This requirement is for asbestos inspection services within the state of Idaho. The contractor will process notifications and conduct inspections of asbestos demolition and renovation sites to evaluate compliance with applicable Environmental Protection Agency (EPA) regulations and prepare initial follow-up enforcement letters and documents, where needed. A general description of the work includes: performing landfill, complaint, renovation, and demolition asbestos inspections. Inspections shall include the collection and submittal of samples for analysis and documentation of findings, including written reports and photographs. The contractor may be called upon to provide testimony in hearings and legal proceedings when violations are discovered. Background: Section 112 of the Clean Air Act (42 USC, Section 7412) presents a list of substances that have been designated as hazardous air pollutants. The standard under which these pollutants are required is known as the National Emission Standards for Hazardous Air Pollutants, or NESHAP. The asbestos NESHAP is contained in Subpart M of 40 CFR Part 61. The activities under this contract will assist EPA in ensuring compliance by the regulated community in Idaho and in gathering the evidence necessary to take appropriate enforcement action against those who do not comply. All individuals performing inspections and determining compliance with the asbestos NESHAP shall be properly trained, in accordance with EPA requirements. Training and maintaining technical skills is considered part of this contract. The contractor is expected to supply all equipment necessary to perform asbestos compliance inspections, in accordance with worker protection and other applicable regulations. The objective of this contract is to have a credible inspection and enforcement presence in Idaho, which will ensure compliance with the asbestos NESHAP by the regulated community in the state. The contractor will perform the following tasks: 1. The contractor shall process asbestos demolition/renovation notification forms (approx. 750 per year) as follows: a. Notification forms will be mailed or hand delivered by owners or abatement operators to the contractor. Notifications will be date stamped, and an acknowledgement of receipt will be faxed back to sender. b. The contractor will screen the notifications for established inspection targets, such as job size, proximity to populated areas, past violations by the abatement contractor, and other criteria. c. The contractor will call the notifier if there are questions about the information contained in the notification, or if the notification is incomplete. The contractor will, with the assistance of EPA if necessary, determine if the errors can be corrected with a phone call or if the notifier needs to resubmit the notification. d. The contractor will enter the notification information into the Asbestos Contractor Tracking System (ACTS) database (software is provided by EPA)on a weekly basis. e. The contractor will submit summary reports of notification data to EPA on no less than a monthly basis. f. The contractor will prepare and submit via email to EPA a summary report of notification, inspection, and enforcement data for EPA National Asbestos Registry System (NARS), 45 days after the end of each quarter. 2. The contractor shall respond to personal visits, telephone and written requests for information about asbestos from the public, regulated community, and other local State or Federal agencies (approx 1500 requests per year). a. The contractor will answer general questions and send out forms, regulations, and other guidance documents. EPA will provide copies of standard EPA forms and guidance documents. b. The contractor will determine any notable pattern or frequency in questions or information requested, so that new guidance material might be developed by EPA and contractor to address this information. EPA will be responsible for printing and duplication costs of new guidance documents. c. The contractor will initially receive assistance from EPA Seattle staff and Idaho Operations Office staff, or the EPA Headquarters asbestos ombudsman in answering the more technical questions. The contractor will be expected to respond to technical questions with minimal assistance within 3 to 6 months of the start of the contract. 3. The contractor shall conduct inspections of demolition and/or renovation sites and asbestos landfills (approx 60 per year). a. Conduct on-site inspections according to requests from EPA and the inspection prioritization strategy. Inspections shall be performed during actual abatement, or for demolitions, prior to and during demolition, if possible, in order to be counted as a completed inspection. All inspections shall be performed unannounced unless otherwise instructed by EPA. For emergency situations, the contractor may be requested to perform inspections within hours of becoming aware of the emergency. b. Each inspection shall result in a completed inspection checklist using a form provided by EPA. Whenever violations are suspected or found, a formal narrative report also will be prepared. Inspection checklists shall be submitted to EPA within 15 calendar days of inspection. Inspection reports shall be submitted to EPA within 45 calendar days of inspection. Violations shall be verbaly reported to EPA. c. When alleged violations are discovered, at least two samples of suspected asbestos containing material shall be collected and chain of custody procedures shall be followed. Samples will be analyzed by EPA's Manchester Laboratory. Containers and chain of custody forms will be supplied by EPA. d. Photographs of the abatement site shall be taken, including areas where samples are obtained, when alleged violations are discovered. e. For pre-demolition asbestos inspections where friable asbestos containing material is discovered, EPA shall be immediately notified of the findings. f. For one of every five inspections, on average, the contractor shall accompany the waste hauler to the waste disposal site to assure compliance with vehicle marking, transportation, and waste disposal regulations. The contractor may also be requested to review record keeping procedures at the landfill. 4. The contractor shall carry out the following activities in support of EPA's enforcement actions a. Draft warning letters for EPA review, concurrence and signature (approx. 20 per year) Determine if violations are unlikely to be developed into a formal case (approx. 4-5 per year). Determine responsible party(ies) to whom correspondence should be addressed and mailed. Prepare draft letter, based on standard violation specific language. Send letterss to EPA for concurrence and signature. Inspectors shall testify in those cases that go to hearing (approx 1 per year). Proposals will be evaluated for 1. technical capability 2. past performance 3. price; technical capability and past performance, when combined, are approximately equal to cost or price.

Web Link

Contracting Officer email address (Shea.Joanne@epa.gov)

Record

Loren Data Corp. 20001205/99SOL003.HTM (W-336 SN5078Y9)