Q -- PSYCHIATRIST FOR OUTPATIENT CARE FOR 90 DAYS

Notice Date

December 8, 2000

Contracting Office

Contracting Officer (90C), Dept of Veterans Affairs Medical Center, Bldg 5 Rm 212, Alexandria, LA 71306

ZIP Code

71306

Solicitation Number

502-14-01

Response Due

December 14, 2000

Point of Contact

Bernice Griffin, Contracting Officer, 318-473-0010 X 2240

E-Mail Address

bernice.griffin@med.va.gov (bernice.griffin@med.va.gov)

Description

This is an emergency procurement using combined synopsis/solicitation for healthcare services for a Psychiatrist, prepared in accordance with the format in FAR Subpart 12.6 and 13.5, Public Law 104-262 and 38 U.S.C. 8153 as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation issued; quotes are requested and a written solicitation will not be issued. All responsible sources may submit an offer. Response shall be considered only from offerors providing clear and convincing evidence that the offeror can meet all requirements of the Government. Solicitation number is 502-14-01 and is issued as a Request for Quotations (RFQ). Award will be made using simplified acquisition procedures. This solicitation documents and incorporates provisions and clauses in effect through Federal Acquisition Circular 97-20 and VAAR # 20. This acquisition is unrestricted. NAICS is 621112 with $5 annual sales limitation for small business. Requirements: One (1) Board Certified Psychiatrist for an estimated three months. If no Board Certified is available, consideration will be given to Board Eligible with four or less years post residency. Services required for the period January 2, 2001 through March 30, 2001. Work schedule is Monday through Friday, 8:00 AM to 4:30 PM. (Excludes all Government holidays). One physician for the duration of the contract term is required for continuity of care. No overtime, callback or holiday coverage included. Psychiatrist is needed pending completion of recruitment for full time staff physician. Responsibilities: The Board Certified/Eligible Psychiatrist is responsible for comprehensive adult mental and behavioral health services including assessment, diagnosing, management, & treatment of psychiatric problems with varying degrees of disturbances, provided at the Department of Veterans Affairs Medical Center, 2495 Shreveport Highway, Alexandria LA. Duties include assisting patients to cope, set goals, communicate, maintain self-control, and improve self-reliance. Physician is responsible for all facets of psychiatric care and includes but is not limited to: evaluation/assessment, development of treatment plans, management of substance and alcohol abuse, crisis intervention, counseling, individual therapy, proper documentation, and telephone consultations. Acceptable and proper documentation in accordance with all VAMC standards is essential and will be monitored by COTR. All services shall be documented and complete within 24 hours of occurrence. Computer expertise is essential to access and input medical documentation. Workload is approximately 15 patients per day. Services must be provided in accordance with all rules and regulations as set forth in VHA Directives, Medical Staff Bylaws, Medical Center Memorandums, and JCAHO standards. All services shall be performed under the direction of the Director of the Behavior Health Healthcare Line and the Chief of Staff. Teamwork is essential. All rules, regulations and laws applicable to privacy of patient, documentation and records apply. Service dates are 1/2/01 through 3/30/01. Limited extension of services may be requested. Desired start date is 1/02/01; however, if no candidates are available at that time, offerors with the earliest starting date will be considered. VA reserves the option to terminate sooner if VA recruitment efforts are successful or contract psychiatrist does not meet the needs of this medical facility and the veteran beneficiary in a professional, courteous and knowledgeable manner. Payment shall be weekly in arrears using Government purchase card for actual hours worked in a psychiatric care environment. Logs of work hours (certified sign-in/sign-out logs maintained by delegated VA staff) will be faxed weekly to the Contractor. Contractor shall fax corresponding invoice to 318-483-5063 for credit card information. Payment shall not exceed 40 hours per week. The hourly rate is an all-inclusive rate and no additional consideration will be made. Qualifications: Psychiatrist shall be licensed in a state, territory, or commonwealth of the United States or District of Columbia with current full, unchallenged and unrestricted license; shall be board certified or board eligible with less than four years post residency. The contract psychiatrist shall speak, understand, read and write the English language fluently; be computer literate with knowledge of DHCP/VISTA electronic medical records documentation access and input. He/she shall be US citizen and must possess required elements to be credentialed and privileged in accordance with VA regulations. Physician credentials/qualifications are subject to review and approval of the Medical Center Chief of Staff and Medical Center Director. All documentation required to credential and privilege the physician must be provided to the Credentialing Office at this Medical Center prior to acceptance by this facility. OIG List of Excluded Individuals/Entities applies. Hours are Monday through Friday, excluding all federal holidays, 8:00 AM to 4:30 PM. No overtime, weekends, or callbacks authorized. One physician is required for the entire contract period. The ten holidays observed by the government include New year's Day, Martin Luther Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas and any other day proclaimed by the President of the United States to be a national holiday. Personnel Policy: The contractor shall be responsible for protecting contracted personnel assigned to this facility. The contractor shall provide worker's compensation, professional liability insurance in the amount of $1,000,000 per occurrence, health examinations, income tax withholding and social security payments. Sick leave, vacation, or other benefits are not the responsibility of the Government. At no time shall the contracted physician be considered a VA employee for any purpose. Documentation of current TB skin testing and record of Hepatitis B vaccination with current titer, or signed declination form, is required. Contractor Performance Monitoring: Monitoring hours worked will be accomplished with sign-in/sign-out sheets maintained by the secretary of BHHCL and verified by the Director of BHHCL documenting arrivals and departures. The Director of Behavioral Health Healthcare Line will be the designated Contracting Officer's Technical Representative and shall monitor performance for compliance, knowledge, skills and behavior and immediately notify the Contracting Officer or any noncompliance or unacceptable behavior. Substitution of physicians is not allowed unless specifically authorized by the Contracting Officer, Director of BHHCL, and the Chief of Staff. Any substitute must comply with all requirements and be credentialed and privileged. The Contractor shall submit CV, three references (names, title and phone numbers), previous employers and documentation sufficient to complete credentialing and privileging process (education, board certification, relevant training and experience, references, pending or settled challenges to license, status of any claims). The Government may award solely from documentation provided without further discussion. SUBMIT BACKUP DOCUMENTATION WITH OFFER. Award will be made to the offeror whose quote conforms to the requirements of the solicitation; best meets the minimum needs of the Government and offers the lowest price. Best value to the Government and veteran shall determine award considering past performance, technical/qualifications and cost. It is anticipated that a firm-fixed-cost-contract will be awarded. Provisions at 52.212-1 Instructions to Offerors-Commercial Items (OCT 2000) without addendum applies to this acquisition. Clauses at 52.212-4, Contract Terms and Conditions (MAY 99) applies with addendum 52.252-2 Clauses incorporated by Reference (FEB 98). This contract incorporates one or more clauses by reference, with the same force and effect as if given in full text. Upon request, the Contracting Officer will make their full text available. The full text of a clause may be accessed electronically at the/this address (es): http://www.arnet.gov/far or http://va.gov.oa&mm/vaar/vaartoc.htm (end of clause). FAR 52.217-8 Option to Extend Services (NOV 1999); VAAR 852.237-7 Indemnification and Medical Liability Insurance (Oct 96) in the amount of $1 million per occurrence, FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (AUG 2000) apply. The following FAR clauses are also applicable: FAR 52.222-26 Equal Opportunity, 52.222-35 Affirmative Action, 52.222-36 Affirmative Action for Handicapped, 52.222-37 Employment Records on Special Disabled Veterans, 52.224-1 Privacy Act Notification, 52.224-2 Privacy Act, VAAR 852-237-70 Contractor Responsibilities (APR 1984), VAAR 852.270-1 Representatives of the Contracting Officer (APR 1984) VAAR 852.270-4 Commercial Advertising (NOV 1984), VAAR 852-271-70 Services Provided Beneficiaries (APR 1984). The following clauses listed in FAR 52.212-5 are applicable: 52.222-26 Equal Opportunity, 52.222-35 Affirmative Action for Disabled, 52.222-36 Affirmative for Handicapped, 52.222-37. FAR clause 52.212-3 Contractor Representations and Certifications (OCT 2000) must be provided with offer and is available at the Internet address or by fax from this office (phone 318-473-0010 X 2240 to request). Facsimile quotes are accepted at 318-483-5063. Email address is bernice.griffin@med.va.gov. Call to confirm receipt. Quotations are due by Thursday, December 14, 2000, 3:30 CST, to meet an emergent direct patient care need, at the Dept. of Veterans Affairs, Bldg 5, Room 212, 2495 Shreveport Highway, Alexandria LA. Reference Solicitation 502-14-01 on offer.

Web Link

http://cbdnet.access.gpo.gov (bernice.griffin.@med.va.gov)

Record

Loren Data Corp. 20001212/QSOL002.HTM (W-343 SN5084P2)