F -- WATER TREATMENT SERVICES

Notice Date

December 11, 2000

Contracting Office

Virginia Contracting Activity, P.O. Box 46563, Washington, D.C. 20050-6563

ZIP Code

20050-6563

Solicitation Number

448/0012Z/01

Response Due

December 27, 2000

Point of Contact

KEVIN PRYOR (202) 231-2878, Gwen Denise Wood, (202) 231-2678

E-Mail Address

none (pryor_kevin@hotmail.com)

Description

Continuation of SOW from basic notice 5085R3 dated 121100. 6.1.2 Offeror Representation: The offeror shall provide a primary technical representative to handle all contacts and service on at least a monthly basis. A secondary technical representative will also be required to have a working knowledge of all facility functions as they relate to water treatment. The primary and secondary representative shall submit the following items: 1. Years of experience in water treatment 2. A sample of the person's expertise in water treatment. 6.2 Health and Safety: The offeror must submit complete and updated Material Safety Data Sheets (MSDS) that meet the OSHA hazardous communications standard. The offeror must operate a 24-hour, 7-day per week emergency response group who can be called for emergency information regarding chemical spills and/or accidents involving the offerors products. The offeror shall submit the emergency phone number and a sample of documentation that outlines instructions for reporting accidents and chemical spills. Contractor shall maintain a 24-hour emergency response telephone contact for spills or accidents. 6.3 Laboratory Support: It is preferred that the offeror own and operate laboratory facilities capable of performing a complete range of analytical work to assist with monitoring, control, and troubleshooting of the facility's water systems. The successful offeror shall have a completely staffed laboratory that has a full-time Ph.D. in chemistry or related sciences. If the offeror utilizes outside laboratories for water analysis, either the original report or a photocopy, must be provided in their monthly report. The analytical laboratory capabilities shall include the following equipment as a minimum requirement:  Atomic absorption spectrophotometer (AA)  X-ray fluorescence spectrophotometer  High-pressure liquid chromatograph (HPLC)  Gas chromatograph/mass spectrometer (GCMS)  Infrared spectrophotometer (IR)  Scanning electron microscope-energy dispersive spectroscope (SEM-EDS)  Nuclear magnetic resonance spectrophotometer (NMR)  Particle size analyzer  Microscopes with photographic capabilities In addition, the laboratory shall be capable of performing the following: 1. X-ray Diffraction and Atomic Absorption for deposit analysis 2. Corrosion test strip evaluations 3. Fireside deposit analysis 4. Complete microbiological examination 5. Infra-red analysis 6. Metallurgical and Mass Spectrometric analyses relative to tube failure 7. Photomicroscopy relative to cooling tower conditions 8. Thin layer Chromatography and Infrared Spectrum Analysis relative to contaminated condensate that demonstrates use of each of the above. 6.4 Technical Support: The offeror shall have a fully staffed technical support group, including a licensed professional engineer. These personnel shall be available for consultation during normal business hours of the plant. The offeror shall submit a list of at least three members of this support group, including their qualifications, phone numbers, and normal working hours. The offerors shall also supply an 800 emergency response number that will be manned during normal work hours (0730-1600). 6.5 In-house Regulatory Affairs: In order to assure that all water treatment programs comply with local, state, federal laws on environmental protection, the offeror shall have an in-house regulatory affairs group. The offeror shall provide the name and phone number of the supervisor of this group. In order to simplify the proposal review, the offeror shall submit and organize all responses in the same order as the listed Offeror Qualification criteria. 6.6 Quality Assurance: It is preferred that the offeror owns or purchases chemicals from manufacturing/blending facilities that are International Organization for Standardization (ISO) ISO-9000 certified to assure consistent product quality. 6.7 Site Visits: 6.7.1 The initial visit of the Contractor shall be used to survey existing systems and equipment. 6.7.2 The Contractor shall visit the facility at least twice per month. During each visit he shall meet with designated facility personnel to review the test procedures and results, conduct tests on all waters of the systems specified, review the treatment logs maintained by the facility, answer questions from facility personnel, make any required changes in treatment procedures and forward written reports of his actions to personnel here-in-after designated at the facility. 6.7.3 The offeror shall provide a water treatment program control booklet. This book shall contain and outline of the chemical programs, test procedures, log sheets, product bulletins, Material Safety Data Sheets, feed and control equipment specification. Upon proposal submittal a copy of the control booklet must be included. 6.8 Personnel Instruction: It shall be the responsibility of the Contractor to provide plant of the DIA facility operator training for its employees introducing the chemicals, the analysis of the chemicals used in the treatment programs, to outline procedures necessary to assure safe handling of the chemicals. The period of training shall not be less than 8 hours to assure that the facility's plant operators fully understand and can implement the procedures for testing and treatment. The training program shall include reference manuals and audiovisual training of at least 4 hours of boiler operator training and 4 hours of cooling operator training. The Contractor shall include a copy of the specific training program. The instruction shall cover, but not be limited to the following: 1. Water Chemistry, Cooling Water Systems, HVAC, Corrosion, Deposition, Microbiological Fouling, Treatment Programs, Feed Systems, and Monitoring. 2. Procedures for Taking Samples 3. Operating & Testing Procedures 6.9 Additional Services: A) The Contractor shall perform or supervise all adjustments to conductivity controllers, timers and pumps. B) The Contractor shall be present each time equipment is opened for inspection and provide a written report on observed conditions indicating the effectiveness of the treatment programs. C) The Contractor shall provide complete written directions for applying all recommended materials, including procedures to maintain all proper operating conditions within the equipment being treated. D) The Contractor shall provide complete instructions to treating systems and equipment when being initially placed into service. Contractor shall also provide complete instructions for deactivating and protecting systems and equipment when taken out of service. E) The Contractor shall provide written instructions and supervision for draining, flushing and refilling of all systems and equipment before water treatment is started. F) The Contractor shall pick up samples of treated water, deposits, or raw water for analysis when considered necessary for effective control of the water treatment programs, in addition to the normal service. G) The Contractor shall run continuous corrosion studies on the condenser water. These samples are to be sent to the laboratory on a quarterly basis. H) The Contractor shall run monthly ATP tests to monitor the effectiveness of the biocide program. ATP results shall be less than 1 Ng/ml for total ATP. I) It is preferred that the Contractor furnishes all chemicals using a drumless delivery system. All chemicals would be supplied in bulk storage tanks with containment or tanks that are double-walled. The DIA would prefer that its plant operators do not handle, store, or dispose of chemical drums. J) The Contractor capabilities shall include computer-generated reports on energy use in boiler and cooling systems. The offeror shall provide examples of those computer-generated reports. K) The Contractor shall be responsible for the proper operation and maintenance of the DIAC's water softeners for the boiler feedwater, controllers, and pumps. 6.10 Microbiological Testing: DIA is concerned with bacteria control in water systems and the potential growth of Legionnaire's Disease Bacteria (LDB). Offeror shall specifically follow the Cooling Technology Institute's "Best Practices for the Control of Legionella" The offeror shall keep DIA informed on any new reports form the Centers for Disease Control Leant, Georgia. The offeror shall provide its most recent report on Legionnaire's Disease. Offeror shall use Halogen Resistant Technology (HRA) or equivalent to insure that halogen levels specified by CTI (0.5-1.0 Free halogen) does not degrade the corrosion and scaling chemistry. 6.11 Chemicals: All chemicals used shall have been awarded an Environmental Protection Agency registration number when applicable. FDA approval is necessary and must be documented. All O.S.H.A. data sheets must accompany bid proposal.

Web Link

none (none)

Record

Loren Data Corp. 20001213/FSOL002.HTM (W-346 SN5085S1)